CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

Purchase		Rent		Lease
Hire-purchase		Combination of these

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

Nottinghamshire, Derbyshire, East Midlands.

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Bassetlaw District Council is acting as lead buyer for a Consortium including Ashfield District Council, Bolsover District Council, Bassetlaw District Council, Broxtowe Borough Council, Derby City Council, Derbyshire Dales District Council, Erewash Borough Council, Gedling Borough Council, Mansfield District Council, Newark and Sherwood District Council, North East Derbyshire District Council, Nottingham City Council and Rushcliffe Borough Council. Nottingham City Homes have expressed an interest in accessing the framework, possibly within the next 2 years on expiry of their existing contractual commitments.

Although the Contracting Authority for the purposes of this procurement is Bassetlaw District Council, one or more other local authorities within the East Midlands region (see http://local.direct.gov.uk/LDGRedirect/MapLocationSearch.do?mode=1.1) other than those already named above may choose to access the concluded contract. This shall not create any obligation on behalf of any of them to do so.

The named authorities participating in this joint tender exercise have previously entered into similar arrangements for meeting their various needs in respect of diesel-powered commercial vehicles up to 3 500 kg GVW. By collaborating in this latest contract their intention is to continue to reduce whole life costs, improve environmental impact with reference to EU Directive 2009/33/EC and improve maintenance and support through standardisation. The Consortium's preference is to establish a framework whereby all of the vehicle types specified in the tender documentation can be sourced through a single regional mainline dealership fully supported by the relevant vehicle manufacturer. However we reserve the right to accept tenders for specific vehicles from more than one dealership if this results in a more economically advantageous outcome. We reserve the right to cancel the procurement process at any time without compensation. Each of the participating Councils will award contracts separately and day-to-day transactions under the framework agreement will be conducted between the appointed contractor(s) and the particular Council(s) concerned.

The requirement is for the supply of Cars, light commercial vehicles as follows: diesel-powered small panel vans (up-to 2 000 kg GVW), diesel-powered vans, chassis cabs (single and double crew cabs) and minibuses (up to 3 500 kg GVW).

Successful suppliers will be responsible for managing and controlling the complete supply chain from vehicle manufacturer through to the supply and delivery of standard production and converted vehicles to Consortium members and the provision of Services, including after-sales support and the supply of vehicle parts.

It is anticipated that the framework agreement resulting from this joint procurement exercise will be awarded during Q1/2015, with exact call-off dates to be agreed with each of the participating authorities depending on their local needs.

The framework agreement will be awarded for an initial period of 2 years, with an option to extend by a further 2 separate periods of 12 months.

It is estimated that the Consortium will collectively call off between 500 and 600 vehicles over the 4-year period of the framework. It should be noted, however, that this information is supplied by way of background and the Consortium gives no guarantee and accepts no liability as to the future volume of potential business that may be placed with a contractor.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Any supplier may be disqualified who:

(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;

(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;

(c) has been convicted by a judgement which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;

(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;

(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;

(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;

(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;

(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;

(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;

(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;

(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.

As specified in the Invitation to Tender document.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

BDCT 14-002

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

Bassetlaw District Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated by electronic means to tenderers. The standstill notice will include:

(a) the criteria for the award of the contract;

(b) the full reasons for the award decision (including the characteristics and relative advantages of the successful tender);

(c) the identity of the successful tenderer;

(d) the score obtained by the economic operator which is to receive the notice and the score obtained by the economic operator to be awarded the contract and

(e) when the standstill period is expected to end or the date before which the Council will not enter into the contract.

The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside the award decision before the contract is entered into. Regulation 47D(2) of the Public Contracts (Amendment) Regulations 2009 require any proceedings to be commenced within 30 days, beginning with the date when the claimants became aware that they could make a claim or ought to have been so aware.

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX A

Additional Addresses and Contact Points

I)

Address and contact points from which further information can be obtained

II)

Address and contact points from which specifications and additional documentation may be obtained

III)

Address and contact points to which Tenders/Requests to Participate must be sent

ANNEX B

Information About Lots

1)

Short Description

I Cars, People Carriers, 4x4 Vehicles, SUVs,

ii Car-derived Vans,

iii Small Panel Vans, up to 2 000 kg GVW,

iv Panel Vans up to 3 500 kg GVW,

v Chassis Cabs (single and double crew cabs) up to 3 500 kg GVW.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Mini buses for 8, 11, 16 seated passengers plus driver, including wheel-chair accessible versions with lift capable of accommodating 3, 4, 5 wheel chair passengers.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots