CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

Purchase		Rent		Lease
Hire-purchase		Combination of these

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

This agreement is intended to provide a full document print equipment supply with related services and peripherals.

Included in this remit is office document print hardware, multi-functional devices, print production hardware, print management solutions and services (including software solution if required) and additional peripheral hardware to enable fulfilment of managed print services i.e user authentication hardware and money loaders.

Large format printers are within scope of this agreement and may be supplied under lots 1-4.

Print Audit is also included under the addition of Lot 5.

Framework award will be direct to Original Equipment Manufacturers who will have the option to appoint up to 3 additional routes to market to service the framework requirements.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

Joint and several liability under English law.

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

As per detailed within the tender documentation and in line with Regulation 58 of the 2015 Public Procurement Regulations.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

ITS2003 NE

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

The initial framework is not subject to any external funding but it should be noted that individual call offs may involve funding from external sources to procuring members. Further details will be provided if applicable within any further competitions.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX B

Information About Lots

1)

Short Description

Lot 1 suppliers must supply an approved range of print equipment and associated options for ordering institutions to manage themselves.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Lot 1 suppliers must supply an approved range of office print equipment and associated options for ordering institutions to manage themselves.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Lot 2 suppliers must supply a range of approved print related equipment and in addition offer a managed service covering institutional print requirements. For the purposes of this framework ‘Managed Print’ will encompass any requirement involving supply of additional service elements following supply of equipment.

As a minimum awarded suppliers will be expected to offer:

Timely provision of consumables required and included within the service.

Delivery and full installation to contracting authorities utilising the framework.

Training on any and all products offered (hardware, software or ancillary products).

Analysis of current facilities / future requirements and recommendations.

A mixture of MFDs and Printers.

Full Service and Maintenance of any product provided for minimum of 5 years.

A range of print management software.

Peripheral Hardware including but not limited to user authentication hardware and money loaders.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Lot 2 suppliers must supply a range of approved print related equipment and in addition offer a managed service covering institutional print requirements. For the purposes of this framework ‘Managed Print’ will encompass any requirement involving supply of additional service elements following supply of equipment.

As a minimum awarded suppliers will be expected to offer:

Timely provision of consumables required and included within the service.

Delivery and full installation to contracting authorities utilising the framework.

Training on any and all products offered (hardware, software or ancillary products).

Analysis of current facilities / future requirements and recommendations.

A mixture of MFDs and Printers.

Full Service and Maintenance of any product provided for minimum of 5 years.

A range of print management software.

Peripheral Hardware including but not limited to user authentication hardware and money loaders.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Lot 3 suppliers must supply an appropriate range of approved production print equipment and machinery.

Additional Finishing options both on and off line.

Conformance to a highly responsive SLA.

Print Management Software and associated peripherals.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Lot 3 suppliers must supply an appropriate range of approved production print equipment and machinery.

Additional Finishing options both on and off line.

Conformance to a highly responsive SLA.

Print Management Software and associated peripherals.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

One stop shop for the supply of all office range printers and MFDs with the ability to provide a managed service where required (as specified in Lot 1 and Lot 2). For clarity this lot will not require supply of ‘Production Print Equipment’.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

One stop shop for the supply of all office range printers and MFDs with the ability to provide a managed service where required (as specified in Lot 1 and Lot 2). For clarity this lot will not require supply of Production Print Equipment’.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Suppliers awarded to Lot 5 will be required to provide an independent Print Audit and Consultancy Service.

This service must be totally independent of any awarded OEM.

Audits would be expected to include both networked and non-networked devices.

A high level of data collection, analysis and provision will be required and suppliers will be expected to make generic recommendations and aid in the production of further competition / tender documents if requested.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Suppliers awarded to Lot 5 will be required to provide an independent Print Audit and Consultancy Service.

This service must be totally independent of any awarded OEM.

Audits would be expected to include both networked and non-networked devices.

A high level of data collection, analysis and provision will be required and suppliers will be expected to make generic recommendations and aid in the production of further competition / tender documents if requested.

4)

Indication about different contract dates

5)

Additional Information about lots