CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

1.3

Completed documents must be returned to:

2 Contract Details

2.1

Title

Dynamic Purchasing System (DPS) for the transportation and disposal of waste streams from Amgen Cymr

2.2

Description of the goods or services required

Rhondda Cynon Taf County Borough Council (RCT CBC) has to establish a Dynamic Purchasing System (DPS) for the

Transportation and Disposal of Various Waste Streams from Amgen Cymru, Bryn Pica, Aberdare, Rhondda Cynon Taf

CBC, CF44 0BX. The original OJEU notice reference is 359623-2015(2015/S 198-359623). The notice is for any additional who wish to join the DPS at any stage.

The procurement is to be processed in accordance with the Public Contracts Regulations 2015 (the

“Regulations”), in line with the Restricted Procedure Regulation 28 and Dynamic Purchasing Systems Regulation 34.

RCT CBC acting on behalf of Amgen Cymru are seeking suitable contractors with a Waste Carrier License and Waste

Management License/Permit to purchase/collect waste streams processed through Amgen Cymru’s Material Recycling

Facility or community recycling centres within the authority. All operations must comply fully with all current and ongoing

waste legislation.

A DPS is similar to a Framework, but where new suppliers are permitted to join at any time during the validity of the DPS.

The DPS shall be run under Project no 31293 of etenderwales - https://etenderwales.bravosolution.co.uk

The DPS will be structured into nineteen separate lots (waste streams) as detailed in this advert. Contractors can apply for 1

to 19 lots and as part of the 1st stage of the tender process they should indicate which lots they wish to be considered for.

DPS is similar to a framework and therefore there are no guarantees of volumes.

The waste streams include paper, card, plastic, metals, wood and green waste, plus various other waste streams as indicated.

The majority of waste streams will be baled. The Dynamic Purchasing System (DPS) will include both income and

expenditure related contracts. Collections shall be made on an Ex Works Basis and prices will be either linked to a third

party price index, a fixed price, E Auction or a method the Authority deems suitable.

Amgen Cymru have limited storage facilities so suppliers must collect waste streams as and when scheduled.

The period of validity of the Dynamic Purchasing System is five years from the 1 December 2015 – 30 November 2020.

RCT CBC reserves the right to extend the DPS validity for further periods.

SELECTION CRITERIA

This procurement exercise is being carried out electronically, via the Council’s e-tendering portal - etenderwales, link

detailed below. As such, all documentation and correspondence must be submitted electronically via the etenderwales Portal.

No oral communication will be undertaken. Failure to comply with the electronic process will eliminate you from the

process.

General instructions on accessing the system can be found in section VI

Providers are invited to submit a request to participate in the DPS. Providers must satisfy the selection criteria in order to be

admitted to the DPS. The selection criteria consists of pass / fail and information only questions. Providers will be required

to pass all elements of the Selection criteria in order to be admitted to the DPS. Any Provider receiving a “fail” will be

eliminated from the process at this stage. Successful providers must maintain the selection criteria minimum requirements

within the etenderwales project throughout the validity of the DPS.

Providers who fail to successfully meet the award criteria of the selection criteria, will have further opportunities to

re-submit their offer during the period of validity of the DPS.

Providers will not be requested to submit any costs at this stage of the process.

PROCEDURE AFTER COMPLETEION OF INITIAL DYNAMIC PURCHASING SYSTEM EVALUATION

The Council shall be entitled to award contracts by undertaking mini competitions from the DPS. The Council shall invite all

suppliers admitted to the DPS (or identified lot) at the point of call off and shall be awarded on the basis as set out in the

mini competition procurement documents. Mini Competition documents will state the exact details of the specification and

will form a legally binding contractual arrangement.

The Council shall provide suppliers with enough information to be able to submit a tender and will give adequate time to do

so, normally no less than 10 days. Where timescales are less than 10 working days the Council shall request that providers

confirm they are in mutual agreement either as part of the selection process or within the procurement documents.

All new requests shall be issued via etenderwales and may or may not be concluded with an electronic auction.

An email alert shall be issued to the email account registered against the tenderers profile in etenderwales.

The award of mini competition for each lot will be based on a Price/Quality evaluation and the values of each element will

be weighted according and the requirements detailed within the tender documentation.

The Council shall be entitled to remove suppliers from the DPS should they not continually meet the selection criteria.

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your

interest on Sell2Wales at http://www.sell2wales.gov.uk/search/search_switch.aspx?ID=34648

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.uk/search/search_switch.aspx?ID=38111

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

The DPS will consist of 19 lots in total, below is a brief summary of the lots - name of the waste stream - current weekly

tonnage and collection rate.

Lot 1 - Soft Mix Paper - 125 tonnes produced weekly - Daily collection

Lot 2 - Hard Mix Paper - 100 tonnes produced weekly - Daily collection

Lot 3 - OCC - 25 Tonnes produced weekly - Weekly collection

Lot 4 - Plastic Bottles - 50 tonnes produced weekly - Daily Collection

Lot 5 - Mixed Ridgid Plastic - 11 tonnes produced weekly - Fortnightly collection

Lot 6 - PVC (Biproduct of Ridgid Plastic Sorting) - 2 tonnes produced weekly - Monthly collection

Lot 7 - Plastic Bags - 11 tonnes produced weekly - Fortnightly collection

Lot 8 - UPVC - 4 tonnes produced weekly - Weekly collections

Lot 9 - Aluminium - 8 tonnes produced weekly - Fortnightly collections

Lot 10 - Mattress Springs(Baled) - 3 tonnes produced weekly - Collections as required

Lot 11 - Mattress Springs (Loose) -3 tonnes produced weekly - Collections as required.

Lot 12 - Scrap Metal - 20 tonnes produced weekly - Collections as required

Lot 13 - Steel Cans - 20 tonnes produced weekly - Weekly collections

Lot 14 - Glass - 12 tonnes produced weekly - Fortnightly collections

Lot 15 - Wood Waste - 200 tonnes produced weekly - Daily collections

Lot 16 - Green Waste - 100 tonnes produced weekly - Daily collections

Lot 17 - Glass Unscreened - 125 tonnes produced weekly - Daily collections

Lot 18 - Glass Screened - 40 tonnes produced weekly - Weekly collections

Lot 19 - Any Other Waste Streams.

3 Conditions for Participation

3.1

Minimum standards and qualification required

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

Original OJEU Notice number - 359623-2015(2015/S 198-359623)

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

General

Suppliers Instructions How to Express Interest in this Tender

1. Register your company on the eTenderwales portal (this is only required once)

Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk

Click the “Click here to register” link

Accept the terms and conditions and click “continue”

Enter your correct business and user details

Note the username you chose and click “Save” when complete

You will shortly receive an email with your unique password (please keep this secure)

2. Express an Interest in the tender

Login to the portal with the username/password

Within the PQQs’ITTS open to All Suppliers portlet (bottom left) Click on ITT (These are ITT’s open to any registered

supplier)

Click on Search/Filter, change the Search option to Project Code and the Value to 31293

Click on the relevant ITT to access the content.

Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.

This will move the ITT into your “My ITTs” page. (This is a secure area reserved for your projects only)

Click on the ITT code, you can now access any attachments by clicking the “Buyer Attachments”.

3. Locating the tender after Expressing Interest

Login to the portal with the username/password

Within the Quick Links portlet (bottom right) Click on My ITTs

Click on Search/Filter, change the Search option to Project Code and the Value to 31293

Click on the relevant ITT to access the content.

4. Responding to the tender

You can now choose to “Create a Response” or “Decline to Respond” (please give a reason if rejecting)

You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification

Note the deadline for completion, then follow the onscreen instructions to complete the ITT

There may be a mixture of online & offline actions for you to perform (there is detailed online help available)

Further Instructions may be available within documentation contained in the “Buyer Attachments” (top left)

If you require any further assistance use the online help, or the BravoSolution help desk is available Mon – Fri (8am – 6pm)

on:

- eMail: help@bravosolution.co.uk

- Phone: 0800 011 2470 / Fax: 020 7080 0480

(WA Ref:38111)

5.2

Additional Documentation

5.3

Publication date of this notice