CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Northampton Borough Council

Norwich City Council

Borough Council of Wellingborough

Daventry District Council

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

The Authority wishes to appoint 4 providers to the Framework to provide Enforcement Agency Services, encompassing the following areas of debt:

Standard Services:

— Council Tax;

— Non-Domestic Rates;

— BID Levy Debts;

— Former Tenant Rent Arrears;

— Overpaid Housing Benefit;

— Miscellaneous Sundry Debts covering areas such as Overpaid Salaries, Payroll Recharges, Outstanding Car Loans, Phone Line Charges, Balance of Risk payments, Licence Fees, Sewer Works, Environmental Health checks, permits and training, Market Rents, Shop Rents, Commercial and Industrial Unit Rents, Ground Rent, Footpath Crossings, Building Regulation Fees, Room Hire, Pest Control charges, Pool and Pitch Hire, Overpaid Residential Home Fees, Respite Care Charges, Non-residential charges subject to specific assessment, Highways and Insurance, Training Charges, Room Hire, DBS checks, SLA Charges;

— Committal Warrants, Bail and No Bail Warrants;

— Serving of Documents and Affidavits;

— Absconded debtors for trace and collection;

— Performance Frameworks in addition to those set out at Schedule 9 to the Framework Agreement shall be set by each Customer which accesses the Framework Agreement.

Competed Services:

— All of the Standard Services listed above and additionally;

— Parking Service Warrants of Execution and Debt collection.

The Total Number of Recovery Orders issued to Enforcement Agencies for April to March 2014/15 are estimated as below (Providers are asked to note that should other eligible bodies access the Framework the number of Recovery Orders shall increase along with the value although no guarantees can be provided as to exact levels):

— Northampton Borough Council:

Council Tax:

• 2358 First Referral Cases with an estimated value of 1 777 233,64 GBP;

• 1483 Welfare Cases with an estimated value of 676 493,76 GBP;

• 6626 Recycled Cases with an estimated value of 4 482 218,03 GBP;

• 5330 Trace Cases with an estimated value of 3 045 681,45 GBP.

— Norwich:

Council Tax:

• 1969 All Cases with an estimated value of 1 302 639,38 GBP;

NNDR:

• 123 All Cases with an estimated value of 612 711,28 GBP.

— Daventry:

Council Tax:

• 1969 All Cases with an estimated value of 700 597,45 GBP;

NNDR:

• 123 All Cases with an estimated value of 544 328,87 GBP.

— Wellingborough:

Council Tax:

• 1642 All Cases with an estimated value of 1 014 297,86 GBP;

NNDR:

• 57 All Cases with an estimated value of 355 527,97 GBP.

The current estimated cost for the sundry debtor service without enforcement agency, for Cambridgeshire County Council, Northamptonshire County Council and Norwich City Council working collaboratively under LGSS is currently estimated at 25 000 GBP per annum in total across the three authorities. Providers should note that no guarantees as to the value or use of any Sundry Debtors services under this framework agreement can be given as there is an existing contractual arrangement in place.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The economic operator will be excluded if they have been found guilty of corruption offences, organised crime or fraud.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

CONTRACT-9YHE-7UCV1D

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

The object of this Framework Agreement described in this Notice is the provision of services falling within the Light Touch Regime of Schedule 3 to the Public Contracts Regulations 2015 (PCR 2015) and is therefore not subject the full requirements of the PCR, however the principles will be applied in the main. This framework is open to all of LGSS including:

i. partners and other organisations delegating services and or functions to LGSS (currently Cambridgeshire County Council, Northamptonshire County Council, Norwich City Authority and Northampton Borough Council) who participate in LGSS' shared services venture;

ii. new LGSS customers seeking to utilize LGSS frameworks on an independent third party basis;

iii. any city, district, borough or other local authority within the counties of any LGSS partner authority (currently Cambridgeshire County and Northamptonshire County)including Northamptonshire Partnership Homes;

iv. any companies or organisations set up by participants in LGSS;

v. any school, academy, university or other educational establishment within the counties of any LGSS partner authority (currently Cambridgeshire County and Northamptonshire County); and

vi. members of the local authority purchasing group, Central Buying Consortium (CBC).

Further information about CBC can be found on the website address below: http://www3.hants.gov.uk/cbc.htm Northampton Borough Council and the LGSS Revenue and Benefits managed services for Norwich City Council Revenues and Benefits intend to award call-off contracts to the four providers appointed as Service Providers under the Framework Agreement on the basis of the evaluation of the initial framework. Any Customer making a direct award of standard services will use the performance monitoring framework set out at Appendix C and Schedule 9 to the framework Agreement. The Authority is not splitting this framework agreement into lots as they believe it would dilute the management of the framework and the level of potential authorities accessing the framework for Parking Enforcement is likely to be minimal. There will be no guarantee of work or volume of work to be given under this Framework Agreement. The Authority is not splitting this framework agreement into lots as they believe it would dilute the management of the framework and the level of potential authorities accessing the framework for Parking Enforcement is likely to be minimal. The procurement process will be run on the LGSS Procurement Portal: www.lgssprocurementportal.co.uk Potential Providers should register on the Portal and register an interest in the opportunity, reference number: 9YHE-7UCV1D. There will be no hard copy documents issued to Potential Providers and all communications with the Authority including submission of Potential Providers responses shall be conducted via the Authority's Due North e-tendering tool (Due North) which is located at www.lgssprocurementportal.co.uk Potential Providers who require technical support when using the LGSS eSourcing Portal (Due North) should contact the Due North support desk: Email: support@due-north.comtelephone: +44 1670597137. This facility is available Monday to Friday, 8:30 to 17:30.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

Precise information on deadline(s) for lodging appeals: LGSS Procurement will incorporate a minimum 10 calendar day standstill period at the point information on the award of the Contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the Contracting Authority before the Contract is entered into. Such additional information should be requested from (refer to address in part I.1)) If an appeal regarding the award of Contract has not been successfully resolved the Public Contracts Regulations 2015 (Chapter 6) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules, to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly. Where a Contract has not been entered into the Court may order the setting aside of the award decision or order the Authority to amend any document and may award damages. If the Contract has been entered into the Court may order the ineffectiveness of a Contract where serious breach have occurred in addition to any fine, the Court may instead provide for alternative penalties, either contract shortening, fines or both.

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX A

Additional Addresses and Contact Points

I)

Address and contact points from which further information can be obtained

II)

Address and contact points from which specifications and additional documentation may be obtained

III)

Address and contact points to which Tenders/Requests to Participate must be sent