This site uses cookies. By continuing to browse the site you are agreeing to our use of cookies. Read our Privacy Policy. Accept Cookies

View Notice

Do you wish to record an interest in this notice?

Notice Details

Title: Provision of Catering Services at Pembrey Country Park
Published by: Carmarthenshire County Council
Publication Date: 10/12/2015
Application Deadline: 23/03/2016
Deadline Date: Cancelled
Deadline Time:
Notice Type: Contract Notice
Has Documents: No
Abstract: Carmarthenshire County Council is inviting tenders for the Provision of Catering Services at the following locations for the period 1st April 2016 to 31st March 2021:-
(i) Pembrey Country Park: Sidan Café/Restaurant and Ski Slope Cafeteria (Lot 1);
(ii) Pembrey Country Park: Beach Kiosk and the Provision of Mobile Catering Units at designated locations (Lot 2).
Open Day Event at Pembrey Country Park:-
The Authority is holding two open day events at Pembrey Country Park, Llanelli to give potential bidders an opportunity to view the premises and kitchen facilities prior to the closing date and return of tender submissions.
The first Open Day Event will be held on Tuesday 15th December 2015, between 10am and 2pm. A second date has provisionally been arranged for Thursday 7th January 2016, between 10am and 2pm. This event will be held if the Authority has sufficient interest and a number of attendees to warrant a second Open Day Event. Please note attendance to either event is via prior arrangement only. If you are interested in attending one of the open day events please register your interest with Mr Rory Dickinson via email / telephone:-
Email: REDickinson@carmarthenshire.gov.uk
Telephone: 07799 663044 / 01267 242407
CPV: 55500000, 55520000.

CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)


Carmarthenshire County Council

County Hall,

Carmarthen

SA31 1JP

UK

Communities

Rory Dickinson

+44 1267234567



www.carmarthenshire.gov.uk

http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0281

www.etenderwales.bravosolution.co.uk

www.etenderwales.bravosolution.co.uk
Checked box
Unchecked box
Checked box
Unchecked box
Checked box
Unchecked box

I.2)

Type of contracting Authority and Main Activity or Activities

Unchecked box
Unchecked box
Checked box
Unchecked box
Unchecked box
Unchecked box
Checked box
Unchecked box
Unchecked box
Unchecked box
Unchecked box
Unchecked box
Unchecked box
Unchecked box
Unchecked box
Unchecked box
No

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

Provision of Catering Services at Pembrey Country Park

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

17

II.1.2)

Main site or location of works, place of delivery or performance

Pembrey Country Park, Pembrey, Llanelli, Carmarthenshire



UKL14

II.1.3)

This notice involves

Checked box
Unchecked box
Unchecked box

II.1.4)

Information on framework agreement (if applicable)

Unchecked box
Unchecked box

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Carmarthenshire County Council is inviting tenders for the Provision of Catering Services at the following locations for the period 1st April 2016 to 31st March 2021:-

(i) Pembrey Country Park: Sidan Café/Restaurant and Ski Slope Cafeteria (Lot 1);

(ii) Pembrey Country Park: Beach Kiosk and the Provision of Mobile Catering Units at designated locations (Lot 2).

Open Day Event at Pembrey Country Park:-

The Authority is holding two open day events at Pembrey Country Park, Llanelli to give potential bidders an opportunity to view the premises and kitchen facilities prior to the closing date and return of tender submissions.

The first Open Day Event will be held on Tuesday 15th December 2015, between 10am and 2pm. A second date has provisionally been arranged for Thursday 7th January 2016, between 10am and 2pm. This event will be held if the Authority has sufficient interest and a number of attendees to warrant a second Open Day Event. Please note attendance to either event is via prior arrangement only. If you are interested in attending one of the open day events please register your interest with Mr Rory Dickinson via email / telephone:-

Email: REDickinson@carmarthenshire.gov.uk

Telephone: 07799 663044 / 01267 242407

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.uk/search/search_switch.aspx?ID=37308

II.1.6)

Common Procurement Vocabulary (CPV)

55500000
55520000

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

Checked box

II.1.8)

Division into lots

Yes

Unchecked box Checked box Unchecked box

II.1.9)

Will variants be accepted

No

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

As detailed in the Invitation to Tender Document (published on the eTenderwales eTendering portal)

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

 01-04-2016 31-03-2021

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

“In the event of a group of suppliers winning the contract the council will require each supplier in the group to become joint or severally responsible before acceptance.”

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers


III.2.2)

Economic and financial capacity


“Candidates will be required to provide evidence as specified in Article 58 (3)

http://eur-lex.europa.eu/legal-content/EN/TXT/PDF/?uri=CELEX:32014L0024&from=EN




III.2.3)

Technical capacity


“Candidates will be required to provide evidence as specified in Article 58 (4)

http://eur-lex.europa.eu/legal-content/EN/TXT/PDF/?uri=CELEX:32014L0024&from=EN




III.2.4)

Reserved contracts

Unchecked box
Unchecked box

Section IV: Procedure

IV.1)

Type of Procedure


Checked box Unchecked box
Unchecked box Unchecked box
Unchecked box Unchecked box

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

No

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Unchecked box

IV.2)

Award Criteria

No


Yes

No

IV.2.2)

An electronic auction will be used

No

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

IV.3.2)

Previous publication(s) concerning the same contract

Unchecked box
Unchecked box


Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents



 


IV.3.4)

Time-limit for receipt of tenders or requests to participate

 15-01-2016  14:00

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates


IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

Checked box    

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

3 

IV.3.8)

Conditions for opening tenders



 15-01-2016  14:00
At Carmarthenshire County Council premises

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published


The contract term is for five years and will cover the period 1st April 2016 to 31st March 2021.

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

No



VI.3)

Additional Information

To assist you in locating these opportunities on the BRAVO E Procurement System the project code is: project_31844

As this is an Open procedure, Tenderers must ensure that all ITT questions are fully responded to. The following ITT Project codes may further assist you in locating the opportunities:

ITT Code: itt_51463

Please also ensure you check the Attachments area for any documents/ information which may assist you with your submission or you are required to upload as part of your submission as per information contained within the tender pack.

Suppliers Instructions How to express interest in this Tender:

1. Register your company on the etenderwales portal (this is only required once)

- Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk

- Click the "Suppliers register here" link

- Enter your correct business and user details

- Note the username you chose and click "Save" when complete

- You will shortly receive an email with your unique password (please keep this secure)

- Agree to the terms and conditions and click "continue"

2. Express an Interest in the Project

- Login to the portal with the username/password

- Click the "ITTs Open to All Suppliers" link. (These are Invitation to Tender Documents open to any registered supplier)

- Click on the relevant ITT to access the content.

- Click the "Express Interest" button at the top of the screen

- This will move the ITT into your "My ITTs" page. (This is a secure area reserved for your projects only)

- Click on the ITT code, you can now access any attachments by clicking the ''''Buyer Attachments" on the left hand side of the screen

3. Responding to the tender

- At the top of the screen you can choose to Create Response or Decline to Respond (please give a reason if declining)

- You can now use the Messages function on to communicate with the buyer and seek any clarification

- Note the deadline for completion, then follow the onscreen instructions to complete the ITT

- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)

If you require any further assistance use the online help, or the BravoSolution help desk is available Mon - Fri (8am - 6pm) on:

- email: help@bravosolution.co.uk

- Phone: 0800 368 4850/ Fax: 020 7080 0480

Tenders or Requests to Participate must be sent to:

Official name:

www.etenderwales.bravosolution.co.uk

Postal Address:

Carmarthenshire County Council will be conducting this procurement exercise through the Value Wales e-Tendering portal. This can be found at www.etenderwales.bravosolution.co.uk , all information may be downloaded and returned though this channel.

______________________________________________________________________

Open Day Event at Pembrey Country Park:-

The Authority is holding two open day events at Pembrey Country Park, Llanelli to give potential bidders an opportunity to view the premises and kitchen facilities prior to the closing date and return of tender submissions.

The first Open Day Event will be held on Tuesday 15th December 2015, between 10am and 2pm. A second date has provisionally been arranged for Thursday 7th January 2016, between 10am and 2pm. This event will be held if the Authority has sufficient interest and a number of attendees to warrant a second Open Day Event. Please note attendance to either event is via prior arrangement only. If you are interested in attending one of the open day events please register your interest with Mr Rory Dickinson via email / telephone:-

Email: REDickinson@carmarthenshire.gov.uk

Telephone: 07799 663044 / 01267 242407

(WA Ref:37308)

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures










Body responsible for mediation procedures










VI.4.2)

Lodging of appeals

VI.4.3)

Service from which information about the lodging of appeals may be obtained










VI.5)

Dispatch date of this Notice

 10-12-2015

ANNEX B

Information About Lots

1     Provision of Catering Services at the Sidan Cafe/Restaurant and Ski Lodge Cafe

1)

Short Description

The Catering Facilities will be required to serve snacks, light meals and refreshments during the day and early evening. Carmarthenshire County Council would expect the operator/ to maximise opening hours, including weekends, bank holidays and school holidays in agreement with the Countryside and Coast Manager.

The operator should take into account the usage of the Sidan Café/Restaurant by the caravan/camp site users, including the provision of clubhouse facilities.

The operator may in agreement with the Countryside and Coast apply for a license to serve alcohol.

2)

Common Procurement Vocabulary (CPV)

55500000
55520000

3)

Quantity or scope

Lot 1 relates to the Provision of Catering Services at the Sidan Cafe/Restaurant and Ski Lodge Cafe. Please refer to the Invitation to Tender Document and specification for further details.


4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

2     Provision of Catering Services at the Beach Kiosk and the Provision of Mobile Catering Units at designated locations

1)

Short Description

The Beach Kiosk will be required to serve snacks, light meal and refreshments during the day and early evening. Carmarthenshire County Council would expect the operator to maximise opening hours during weekends between 1st June and 31st September, bank holidays and school holidays in agreement with the Countryside and Coast Manager.

Mobile Catering units are to be provided by the successful contractor at the specified sites during weekends between 1st June and 31st September, bank holidays and school holidays in agreement with the Countryside and Coast Manager.

2)

Common Procurement Vocabulary (CPV)

55500000
55520000

3)

Quantity or scope

Lot 2 relates to the provision of catering services at the Beach Kiosk and the Provision of Mobile Catering Units at designated locations. Please refer to the Invitation to Tender Document and specification for further details.


4)

Indication about different contract dates

5)

Additional Information about lots



Information added to the notice since publication.

Additional information added to the notice since it's publication.
DateDetails
14/01/2016 16:08Submission Deadline/Application Deadline Date(s) Changed

The Deadline date was changed from 15/01/2016 14:00 to 02/02/2016 14:00.

The Authority is in the process of confirming with the current provider of this service whether there are TUPE [Collective Redundancies and Transfer of Undertakings (protection of Employment) implications attached to this arrangement. Please be aware the closing date has now been changed to 2pm on Tuesday 2nd February 2016. The Authority will clarify the position at the earliest opportunity. Thank you for your cooperation. Julian Lewis Senior Procurement Officer
28/01/2016 17:01Notice date(s) changed

The Deadline date was changed from 02/02/2016 14:00 to 23/03/2016 14:00.

The Application Deadline date was changed from 02/02/2016 to 23/03/2016.

The Authority has extended the closing date to 2pm on Wednesday 23rd March 2016 to give prospective bidders an opportunity to consider the TUPE information which is to be provided by the incumbent catering provider.

The Authority are currently seeking further information from the incumbent catering provider and prospective bidders will be notified as soon as the TUPE information is available (no later than Friday 4th March 2016).



06/07/2016 15:28Notice Cancelled

This notice has been cancelled. The original deadline date of 23/03/2016 is no longer applicable.

Notification to Bidders under Reg. 24 Public Contracts Regulations 2015 re. abandonment of procurement exercise:

“I appreciate the patience and understanding you have shown during the last few weeks when we have had to extend the standstill period by seven weeks. The reason for those extensions was to give us time to consider information handed to us about the procurement process.

As you will know, the Authority is under an obligation to take appropriate measures to identify and prevent a conflict of interest in the procurement process. Unfortunately, having considered the information which has come to hand, it is possible that a member of staff involved in the process may have had a personal interest which might be perceived to compromise the impartiality and independence of the process. We do have strict policies and procedures in place to require appropriate declarations of interest to be made by staff. There was no way that the Authority could have been aware of or foreseen this potential conflict. I therefore regret to advise you that we have taken the decision not to award the contract. This is not a decision which we have taken lightly.

We wish to make it clear that we do not intend to implicate any tenderer.

We will now take time to re-assess our needs for the Country Park in order to inform any future procurement. I sincerely hope that you accept that our only aim is to ensure openness, transparency and equality of opportunity for all tenderers, and that you will not be deterred from dealing with us in the future”.

Alan Aitken
Procurement Manager
Main Contact: N/a
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
55500000Canteen and catering servicesHotel, restaurant and retail trade services
55520000Catering servicesCanteen and catering services

Delivery Locations

Delivery Locations
IDDescription
1014South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)

Alert Region Restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

Alert Region Restrictions
There are no alert restrictions for this notice.

Copyright © Sell2Wales