CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

UK.

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Kingdom Housing Association Ltd (KHA) propose to enter into a Framework Agreement with a limited number of applicants to provide Legal Services for a maximum 4-year period (3+1).

It is envisaged that successful applicants appointed to the framework will be available to provide Legal Services to Kingdom Housing Association Ltd, and also for work on behalf of, or directly for Kingdom Initiatives Ltd (a directly owned subsidiary company of KHA).

The requirement for Legal Services has been split into different lots to enable applicants who specialise in a particular type of legal service to tender for the categories relevant to their Organisation. This does not preclude an applicant from applying to suffice all the categories required. On occasion, and at the sole discretion of the party calling off from the Framework Agreement, an appointment may be made only after a mini tendering competition between those organisations appointed to the Framework Agreement.

The Service categories are detailed below:

Lot 1 — General Legal, Contractual & Procurement Issues.

Lot 2 — Conveyancing and related issues.

Lot 3 — Governance Issues.

Lot 4 — Employment Law Issues.

Lot 5 — Finance Management Issues.

Lot 6 — Housing & Estate Management Issues.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=424205

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

KHA/LSF 2016

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

(SC Ref:424205).

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX B

Information About Lots

1)

Short Description

— The provision of general legal advice relating to services provided by Registered Social Landlords but not covered within the specialist lots.

— Work and advice related to procurement & contract issues.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Estimated Value -All Lots 440 000 GBP.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

— Conveyancing work and advice in dealing with related issues.

— Transfer of new build housing developments to other housing providers.

— Sale of properties through LIFT & MMR and other relevant Scheme.

— Agreements relevant to disposals.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Estimated Value – all lots 440 000 GBP.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

— Advice relating to Governance issues, including changes in status, structure, legislation and guidance notes.

— Subsidiary advice on Group Structure and Company Legislation.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Estimated Total Cost – All Lots 440 000 GBP.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

— Advice re compliance of employment policies and practices, TUPE; Dispute resolution; Grievance and disciplinary issues.

— Facility to provide Employment Practice Liability Insurance (EPLI).

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Estimated Total Value-All Lots 440 000 GBP.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

— Advice on related matters and issues, including alternative funding / finance.

— Production and assistance with regards to financial legal paperwork for large loans with lenders and with regards to financial legal paperwork to re-finance loans with lenders.

— Standard Security work.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Estimated Total Value-All Lots 440 000 GBP.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

— Advice and work on related matters, including Breach of Tenancy, legal access to properties, Housing Management policies, Alternative Tenures/ Models.

— Court work, including raising court actions for tenancy breach and defending actions raised against Kingdom or Kingdom employees.

— Pursuing court actions raised by the Association against third parties.

— Preparation of Leases / Management Agreements.

— Factoring.

— Delivery of notices.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Estimated Total Value – All Lots – 440 000 GBP.

4)

Indication about different contract dates

5)

Additional Information about lots