CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Royal Surrey County Hospital NHS Foundation Trust

Frimley Health NHS Foundation Trust

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Mattresses. Medical furniture. Ashford and St Peters Hospitals NHS Foundation Trust, Royal Surrey County Hospital NHS Foundation Trust and Frimley Health NHS Foundation Trust are seeking a value for money planned rental service that improves our ulcer incidence rates and contributes to initiatives to reduce patient length of stay. The Trusts intend to award a 3 year contract with two 12 month extension options.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

III.1.4)

Other particular conditions to which the performance of the contract is subject

The invitation to tender (ITT).

The NHS Terms and Conditions of Contract.

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

See PQQ document for details.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

As required by the Public Contracts Regulations 2015.

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

ASP/TE/15/06

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

The contracting Authority adheres to the mandatory time-scales, and acknowledges that the spirit of the Directive must be followed. The contracting Authority understands that is obliged to publish an award notice. The short-listing of expressions of interest will be undertaken by evaluation of your submission to the Pre-Qualification Questionnaire (PQQ) which has also been submitted on the Delta etendering system. Please ensure that the full contact details (including e-mail address) of the person responsible for completion of the PQQ are included. The expiry date for completion of PQQ questionnaire will be the same as the expiry date of the Contract Notice.

Please note that the ITT document within the PQQ is for information only.

For more information about this opportunity, please visit the Delta eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-Ashford:-Mattresses./33P3WNS96M

To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/33P3WNS96M

GO Reference: GO-20151214-PRO-7458327

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

The authority will incorporate a minimum of 10 day standstill period from the day after information on the award of contract is communicated to tenderers. This period allows the unsuccessful tenderers to challenge or seek further debriefing from the contracting authority before the contract is entered into. If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into, the contract award proceedings will be immediately suspended.

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX B

Information About Lots

1)

Short Description

A planned rental service for the provision of various Pressure Area Care mattresses and Alternating Pressure cushions.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

A low air loss (or equivalent system). An alternating pressure system. A dynamic pressure relieving seat cushion.

Both the mattress replacement systems and the cushions shall be designed to reduce the incidence of pressure ulcers for patients at very high risk and that are suitable for patients with up to and including a Stage 4 pressure ulcer (EPUAP classification).

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

The Trusts require static foam mattresses and covers over the contract period.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

The Trusts require static foam mattresses and covers over the contract period.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

A total solution for Pressure Area Care needs incorporating Alternating Pressure devices and static foam devices. This may include ‘hybrid’ mattresses.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

A total solution for Pressure Area Care needs incorporating Alternating Pressure devices and static foam devices. This may include ‘hybrid’ mattresses.

4)

Indication about different contract dates

5)

Additional Information about lots