CONTRACT NOTICE - UTILITIES

Section I: Contracting Entity

I.1)

Name, Address and Contact Point(s)

I.2)

Main activity or activities of the contracting entity

	Production, transport and distribution of gas and heat
	Electricity
	Exploration and extraction of gas and oil
	Exploration and extraction of coal and other solid fuels
	Water
	Postal services
	Railway services
	Urban railway, tramway, trolleybus or bus services
	Port-related activities
	Airport-related activities

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting entity

Provision of High Pressure Welding and engineering maintenance support services.

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Site or location of works, place of delivery or performance

Multi site contract covering:AES Ballylumford Limited, Ballylumford Power Staion, Islandmagee, Larne, County Antrim, Northern Ireland, BT40 3RS andAES Kilroot Power Limited, Kilroot Power Station, Carrickfergus County Antrim, Northern Ireland, BT38 7LX.

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operator
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Estimated total value of purchases for the entire duration of the framework agreement

Frequency of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

AES Ballylumford is a 1246MW gas fired power plant and AES Kilroot is a 662MW dual coal/oil fired plant situated in County Antrim, Northern Ireland within 10 miles of each other. AES Ballylumford Limited and AES Kilroot Power Ltd, two major power generating plants in Northern Ireland invite pre-qualification questionnaire responses for the provision of High Pressure Welding and engineering maintenance support services as described below. Both Power Stations have a requirement for the Services across both sites:

Both AES entities will enter a single contract. The contract(s) is for twelve months with an option to extend up to a further three twelve month periods.

High Pressure welding of valves and pipe-work and associated maintenance support services: Provide labour, equipment, materials and expertise to maintain existing valves and pipe-work from 3/8" to 10" diameter within the power stations. The work includes the removal from line, weld prepping and reinstatement of valves and pipe-work;

Estimated annual contract value for both site is 1 200 000 GBP;

The Services necessitate providing 24hr, 7 day a week, 365 days per year cover/call-off arrangements as required by the operation of the generating plant.

A more detailed explanation of the Services is contained within the Pre Qualification Questionnaire incorporating the Information Memorandum.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

The Contract is for the provision of high pressure welding and engineering maintenance support services, as defined in the Pre Qualification Questionnaire (including the Information Memorandum). AES Ballylumford and AES Kilroot have a requirement for high pressure welding and engineering maintenance support services across both sites. The Services are included here and additional information is provided within the Pre Qualification Questionnaire (including the Information Memorandum) and this Notice.

The contracts will run for twelve months with the option to extend up to a further three twelve month periods at the sole discretion of AES. All Services will be provided on a 24 hour, 7 day a week, 365 days per year cover/call-off arrangement for both AES Kilroot and AES Ballylumford Power Stations as further defined in the Pre Qualification Questionnaire including the Information Memorandum.

High Pressure Welding of valves and pipe-work and associated maintenance support services: Provide labour, materials and equipment to provide welding and associated maintenance support services. The Services include working on existing valves and pipe-work from 3/8" up 10" in diameter and operating temperature up to 540 deg C and operating pressure in excess of 168 bar.

During the maintenance and/or overhaul of the plant and indeed throughout the year it is necessary to remove valves from line due to leakage, damage, or other defects, and to remove sections of pipework for examination and repair. Generally the defective valves and pipe-work will be removed from high pressure systems within the power station. Welding procedures employed must be adequately and successfully tested in accordance with BSEN15614 or European alternatives. Only welders who have passed the appropriate qualification tests, BSEN287 Part 1 & 2 or European equivalent will be employed.

The contract includes for the provision of maintenance support services including the fabrication of pipe-work and supports using detailed engineering drawings, cutting, shaping and bending pipe in preparation for welding. Often working alongside welders to connect piping efficiently and safely sometimes in difficult conditions.

Additional information is provided in the Pre Qualification Questionnaire incorporating the Memorandum of Information.

II.2.2)

Options

12 months from award of contract with an option to extend for three, further 12 month extensions at the sole discretion of AES Ballylumford and AES Kilroot.

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable contracts, estimated time frame for subsequent calls for competition:

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions relating to the contract

III.1.1)

Deposits and guarantees required

The contracting entity reserves the right to require bonds, deposits, guarantees or other appropriate forms of undertaking or security to secure proper performance of the contract.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

The payments terms and details of the form of contract shall be provided in the Invitation to Tender documentation to be issued to those applicants who qualify for the tendering stage of the competition.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

The contacting entity reserves the right to require groups of economic operators to take a particular legal form upon contract award or to require that one party has primary liability or to require each party to be jointly and severally liable. The contracting authority also reserves the right to require bonds, deposits, guarantees, collateral warranties or other appropriate forms of undertaking or security to secure proper performance of the contract.

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of suppliers,contractors or service providers

Applicants (and consortium members, if any) shall be assessed in accordance with Part 4 of the Utilities Contracts Regulations 2006, as amended (implementing Title II, Chapter VII, Section 2 of Directive 2004/17) — including but not limited to Regulation 26 thereof — on the basis of information provided in response to the Pre-Qualification Questionnaire documentation (which is available from the contact point referred to above). Completed Pre-Qualification Questionnaire Documents are to be submitted to the contracting entity by the date specified in Section IV.3.4.

III.2.2)

Economic and financial capacity

Applicants shall be assessed in accordance with Part 4 of the Utilities Contracts Regulations 2006, as amended (implementing Title II, Chapter VII, Section 2 of Directive 2004/17) — and in particular Regulation 27 thereof — on the basis of information provided in response to the Pre-Qualification Questionnaire Documentation (which is available from the contact point referred to above) and in particular Parts C and F thereof. Completed Pre-Qualification Questionnaire Documents are to be submitted to the contracting entity by the date specified in Section IV.3.4.

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for executing the contract?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Negotiated		Have candidates already been selected?	No

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3) Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting entity

Tender C1208 High Pressure Welding and engineering support services

IV.3.2)

Previous publication concerning the same contract

Periodic indicative notice
Notice on a buyer profile

Other previous publications

IV.3.3)

Conditions for obtaining contract document and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.6)

Minimum time frame during which the tenderer must maintain its tender 

IV.3.7)

Conditions for opening tenders

Section VI: Complementary Information

VI.1)

Indicate whether this Procurement is a Recurrent one and the estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

A Pre-Qualification Questionnaire will be provided on request as per Section I.1) Paul Robinson — email address paul.robinson@aes.com

All request for a Pre-Qualification Questionnaires or general queries should be addressed in writing to the Procurement Manager at AES; paul.robinson@aes.com. as per details provided Section I.1 of this Notice.

All information must be completed and returned as instructed in the Pre Qualification Questionnaire and Information Memorandum. The response will be assessed as outlined in the PQQ and Information Memorandum.

Re II.2.1 above, this is an estimated range only. The contracting entities reserves the right to award a contract for a higher or lower amount.

Re IV.3.4 above, requests to participate (i.e. completed pre-qualification documents) should be submitted to Paul Robinson, Ballylumford Power Station, Islandmagee, Larne, County Antrim, Northern Ireland BT40 3RS.

The economic operator and/or members of the Consortium is/are fully responsible for assessing the applicability of The Transfer of Undertakings (Protection of Employment) Regulations 2006 and also the Service Changes (Protection of Employment) Regulations (Northern Ireland) 2006. AES Ballylumford Ltd and AES Kilroot Power Ltd will not indemnify the contractor against any claims arising from transferred employees.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals

The contracting entities will commence the standstill period at the point information on the award of the contract is communicated to tenderers. That notification will contain the information specified in Regulation 32 of the Utilities Contracts Regulations 2006 (as amended). Pursuant to Regulation 45D, legal proceedings must generally be started within 30 days beginning with the date when the economic operator first knew or ought to have known that grounds for starting the proceedings had arisen, although a Court can extend the period for bringing proceedings to up to 3 months (after the date when the economic operator first knew or ought to have known that grounds for starting the proceedings had arisen) where the Court considers that there is a good reason for doing so. A longer limitation period of 6 months can apply to any claim for a declaration of ineffectiveness (although this can in certain circumstances, specified in the Utilities Contracts Regulations 2006, be reduced to 30 days). The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Utilities Contracts Regulations 2006 (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court of Northern Ireland.

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice