Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
North Yorkshire County Council
County Hall
Northallerton
DL7 8AD
UK
Contact person: Mrs Louise Gigante
Telephone: +44 1609532466
E-mail: louise.gigante@northyorks.gov.uk
NUTS: UKE22
Internet address(es)
Main address: http://www.northyorks.gov.uk/
Address of the buyer profile: http://www.northyorks.gov.uk/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Insurances and Associated Self-Insured Casualty and Motor Liability Claims Handling Service.
Reference number: DN200673
II.1.2) Main CPV code
66510000
II.1.3) Type of contract
Services
II.1.4) Short description
The Authority is awarding contracts for Insurances and Associated Self-Insured Casualty and Motor Liability Claims Handling Service, (‘the Contract’). The contracts will run between 1.10.2016 and 30.9.2019 and will renew annually. The Council undertakes to offer annually the insurance at the expiry of each period of insurance, it being understood that the insurer will provide the same insurance cover at the same premium rate (unless inflationary increases are agreed) and terms and conditions. At any time before 30.9.2019 the Contracting Authority may require the Suppliers to provide the Contracted Services for a further term of two years commencing on the 1.10.2019, providing the insurers renew the insurance from 1.10.2019 to 30.9.2021 at acceptable rates and subject to satisfactory performance at each annual renewal.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
7 590 911.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Casualty
II.2.2) Additional CPV code(s)
66515400
66516000
66518300
II.2.3) Place of performance
NUTS code:
UKE22
II.2.4) Description of the procurement
Lot 1 — Casualty
The Casualty insurance includes the following:
Employer's Liability
Public/Product Liability
Contingency Hirers Liability
Libel and Slander
Official's Indemnity
Land Charges
Professional Indemnity
This includes the self-insured claims handling service. The contract is to handle all casualty claims and potential claims notified on a precautionary basis, from inception to settlement, on the following basis:
Employer's Liability and Public Liability claims, which occur within the relevant insurance policy period.
Official's Indemnity, Professional Indemnity, Libel and Slander and Land Charges claims, which are made within the relevant policy period.
II.2.5) Award criteria
Quality criterion: Technical Requirements
/ Weighting: 40 %
Quality criterion: Delivery
/ Weighting: 15 %
Quality criterion: Account Management
/ Weighting: 3.5 %
Quality criterion: Additional Services
/ Weighting: 1.5 %
Price
/ Weighting:
40 %
II.2.11) Information about options
Options:
Yes
Description of options:
The Authority will have the power to extend the contract for a further 2 years to 30.9.2021, which will be subject to a 2 year Long Term Agreement at the discretion of the Authority and subject to a satisfactory performance.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Motor Fleet
II.2.2) Additional CPV code(s)
66514110
66518300
II.2.3) Place of performance
NUTS code:
UKE22
II.2.4) Description of the procurement
Comprehensive Motor Insurance:
All own damage claims which fall within the self-insured retention will be dealt with by the Authority's Insurance and Risk Management Section. The contract will include the self-insured claims handling service. The contract will be to handle all motor claims where there is some liability aspect or potential claims notified on a precautionary basis, from inception to settlement. This will be for all claims which occur in the relevant policy period.
It is a condition of the contract that the Contractor shall agree to allowing the Authority, to develop its own claims handling capability for losses within the deductible and the insurer will support that development.
II.2.5) Award criteria
Quality criterion: Technical Requirements
/ Weighting: 38.5 %
Quality criterion: Delivery
/ Weighting: 15 %
Quality criterion: Account Management
/ Weighting: 4 %
Quality criterion: Additional Services
/ Weighting: 2.5 %
Price
/ Weighting:
40 %
II.2.11) Information about options
Options:
Yes
Description of options:
The Authority will have the power to extend the contract for a further 2 years to 30.9.2021, which will be subject to a 2 year Long Term Agreement at the discretion of the Authority and subject to a satisfactory performance.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Property
II.2.2) Additional CPV code(s)
66513200
66515100
66515200
66515411
66518300
II.2.3) Place of performance
NUTS code:
UKE22
II.2.4) Description of the procurement
The Property Insurance Policy will include the following:
Material Damage:
— Building and Contents: General Properties and Children and Young People's Services Properties (including Voluntary Aided, Voluntary Controlled, PFI, Foundation and Maintained County Schools);
— Specified Building and Contents: General Properties and Children and Young People's Services Properties for wider perils and lower excess;
— Property Owners Cover;
— Court of Protection Properties and Contents.
Business Interruption:
— Increased Cost of Working;
— Loss of rent;
— Loss of Gross Revenue.
Works In Progress:
— General Properties — Specified Perils;
— Children and Young People's Services Properties — All Risks.
Contractors Plant:
All Risks (Including Foster Carers All Risks);
Money;
Fidelity Guarantee;
Computer.
All claims which fall within the self-insured retention will be dealt with by the Authority's Insurance and Risk Management.
II.2.5) Award criteria
Quality criterion: Technical Requirements
/ Weighting: 49 %
Quality criterion: Delivery
/ Weighting: 5.5 %
Quality criterion: Account Management
/ Weighting: 1.5 %
Quality criterion: Additional Services
/ Weighting: 4 %
Price
/ Weighting:
40 %
II.2.11) Information about options
Options:
Yes
Description of options:
The Authority will have the power to extend the contract for a further 2 years to 30.9.2021, which will be subject to a 2 year Long Term Agreement at the discretion of the Authority and subject to a satisfactory performance.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Personal Accident/Assault and Travel
II.2.2) Additional CPV code(s)
66512100
66518300
II.2.3) Place of performance
NUTS code:
UKE22
II.2.4) Description of the procurement
Personal Accident/Assault:
— Members;
— Volunteers;
— Teachers undertaking extra-curricular activities;
— Pupils on Work Experience within the UK;
— Motor Bike Projects.
Assault:
— Employees;
— Foster Carers.
Travel:
— Employees;
— Pupils on Work Experience outside the UK.
School Journey and Personal Accident to Pupils whilst on School Site:
— School Journey;
— Pupils on School Site and Commuting.
II.2.5) Award criteria
Quality criterion: Technical Requirements
/ Weighting: 41.5 %
Quality criterion: Delivery
/ Weighting: 8 %
Quality criterion: Account Management
/ Weighting: 6 %
Quality criterion: Additional Services
/ Weighting: 4.5 %
Price
/ Weighting:
40 %
II.2.11) Information about options
Options:
Yes
Description of options:
The Authority will have the power to extend the contract for a further 2 years to 30.9.2021, which will be subject to a 2 year Long Term Agreement at the discretion of the Authority and subject to a satisfactory performance.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Engineering Inspections
II.2.2) Additional CPV code(s)
66519000
II.2.3) Place of performance
NUTS code:
UKE22
II.2.4) Description of the procurement
Inspection of statutory equipment service.
II.2.5) Award criteria
Quality criterion: Technical Requirement
/ Weighting: 6 %
Quality criterion: Delivery
/ Weighting: 31.5 %
Quality criterion: Account Management
/ Weighting: 2.5 %
Price
/ Weighting:
60 %
II.2.11) Information about options
Options:
Yes
Description of options:
The Authority will have the power to extend the contract for a further 2 years to 30.9.2021, which will be subject to a 2 year Long Term Agreement at the discretion of the Authority and subject to a satisfactory performance.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2016/S 137-247391
Section V: Award of contract
Lot No: 1
Contract No: ABKF-YWCKVH
Title: Casualty
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
26/09/2016
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Risk Management Partners Ltd
The Walbrok Building, 25 Walbrook
London
EC4N 8AF
UK
NUTS: UKI
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 3 000 325.00
GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted
Short description of the part of the contract to be subcontracted:
Insurance and claims handling above the excess will be provided by QBE and Claims Handling below the excess will be provided by Gallagher Bassett.
Section V: Award of contract
Lot No: 2
Contract No: ABKF-YWCKVH
Title: Motor Fleet
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
16/09/2016
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Travelers Insurance Company Ltd
Exchequer Court, 33 St Mary Axe
London
EC3A 8AG
UK
NUTS: UKI
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 200 970.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Contract No: ABKF-YWCKVH
Title: Property
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
16/09/2016
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Zurich Municipal
The Zurich Centre, 3000 Parkway, Whiteley
Fareham
PO15 7JZ
UK
NUTS: UKJ3
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 3 470 080.90
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 4
Contract No: ABKF-YWCKVH
Title: Personal Accident/Assault and Travel
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
16/09/2016
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Risk Managment Partners Ltd
The Walbrook Building, 25 Walbrook
London
EC4N 8AF
UK
NUTS: UKI
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 239 989.20
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 5
Contract No: ABKF-YWCKVH
Title: Engineering Inspections
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
16/09/2016
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Risk Management Partners Ltd
The Walbrook Building, 25 Walbrook
London
EC4N 8AF
UK
NUTS: UKI
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 457 545.90
GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted
Short description of the part of the contract to be subcontracted:
Engineering inspections will be provided by HSB.
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
North Yorkshire County Council
County Hall
Northallerton
DL7 8AD
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
North Yorkshire County Council shall in accordance with the Public Contracts (Amendment) Regulations 2015, incorporate a minimum 10 day standstill period commencing at the point that information on the intention to award the contract is sent to tenderers.
The Council shall, as soon as possible after the decision has been made, inform the tenderers and candidates of its decision, and shall do so by notice in writing by the most rapid means of communication practicable. The information will include:
a) The criteria for the award of the contract;
b) The reasons for the decision;
c) The name of the economic operator to be awarded;
d) A precise statement when the standstill period is expected to end.
Should additional information be required, please contact the person cited in paragraph I.1) of this form. If an appeal regarding the award of a contract has not been successfully resolved, Public Contracts Regulations 2015 (SI 2015 No 6) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
Any such action must be started within 30 days beginning with the date when the aggrieved party first knew or ought to have known that grounds for starting the proceedings had arisen. Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. Following the 10 day standstill period, if no further debriefing has been requested, the Court may only award damages once the contract has been entered into.
VI.5) Date of dispatch of this notice
28/11/2016