Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Southside Housing Association Ltd
Southside House, 135 Fifty Pitches Road
Glasgow
G51 4EB
UK
Telephone: +44 1414221112
E-mail: SMehmi@southside-ha.co.uk
NUTS: UKM34
Internet address(es)
Main address: www.southside-ha.co.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA13703
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from another address:
Ewing Somerville Partnership Ltd.
40 Speirs Wharf
Glasgow
G4 9TH
UK
E-mail: info@ewing-somerville.com
NUTS: UKM34
Internet address(es)
Main address: www.ewing-somerville.com
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Electrical Inspection Contract, Remedial Works and PAT at Various Addresses, Glasgow South.
Reference number: ESP3854
II.1.2) Main CPV code
50711000
II.1.3) Type of contract
Services
II.1.4) Short description
It is Southside Housing Association Ltd.’s intention to enter into a contract with one contractor to deliver their Five Year Electrical Inspection Contract and Portable Appliance Testing in Glasgow South. All works to be in accordance with the Current Edition of the IEE Wiring Regulations.
It is envisaged that the contract will be from 1.4.2017 until 31.3.2022.
The works comprise the Inspection, identification and locating of faults and remedial works to the Electrical Installations and Portable Appliance Testing within low, medium and high rise residential properties. Further properties may be added to or omitted from the contract at the discretion of Southside Housing Association Ltd.
II.1.5) Estimated total value
Value excluding VAT:
440 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKM34
II.2.4) Description of the procurement
Electrical Inspections, Remedial Works and Portable Appliance Testing as noted in the ITT.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality criterion: Quality Weighting; 60
/ Weighting: 60
Price
/ Weighting:
40
II.2.6) Estimated value
Value excluding VAT:
440 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
In response to 4A.1 the Bidder should indicate if he is registered at Companies House as described in Schedule 5 of the Public Contracts (Scotland) Regulations 2015.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Please refer to this section when completing section 4B of the ESPD (Scotland):
Question Reference 4B.2.1: Bidders will require to have an average yearly turnover of 180000.00 GBP for the last 3 years in the business area covered by the Contract. As evidence for this Southside Housing Association Ltd. may ask for annual accounts for the bidder
Question Reference 4B.3: Where turnover information is not available for the period requested, the bidder will be required to state the date which they were setup/started trading.
Question Reference 4B.4:
Bidders must demonstrate a return on capital employed at a ratio of greater than zero.
Ratio will be calculated as follows: net profit after tax divided by net assets (total assets less current liabilities).
Bidders must demonstrate a Current Ratio of greater than 1.
Current Ratio will be calculated as follows: new current assets divided by net current liabilities.
There must be no qualification or contra-indication from any evidence provided in support of the bidders economic and financial standing.
Question Reference 4B.5.1:It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:
Employers (Compulsory)Liability Insurance — 5 000 000 GBP
Public Liability Insurance — 10 000 000 GBP.
Minimum level(s) of standards required:
Refer to information provided above at section III.1.2.
III.1.3) Technical and professional ability
Minimum level(s) of standards required:
In response to Question 4C.1 bidders will be required to provide no more than 4 examples of contracts which demonstrate the contractor's ability to perform contracts of the scope, size and nature similar to the Works as described in part II.1.4 of this Contract Notice. The example contracts must have been worked on in the last three years and demonstrate (over the 4 examples) the relevant experience to deliver the works. The example projects must therefore be within a housing environment and the Bidder must have been appointed as the Main Contractor. The electrical works required within the contract must be carried out by directly employed operatives.The example contracts must have been on-going for at least 12 months and the Bidder must be able to provide evidence of this.
In response to 4C.6 Bidders will be required to confirm that their directly employed operatives have the following relevant educational and professional qualifications; All trades persons must be qualified to NVQ level 3 or equivalent. Operatives must be NICEIC/SELECT or equivalent.All operatives engaged in site works must have current UKATA asbestos awareness training.
In response to 4C.6.1 Bidders will be required to confirm that all supervisors must be trade qualified to NVQ level 4 for electrical supervisors.
In response to 4D.1 (1.1 and 1.2) — Quality Assurance Schemes and Environmental Management Standards — The bidder must hold a UKAS(or equivalent)accredited independent third party certificate of compliance in accordance with BS EN ISO9001(or equivalent), AND the bidder must hold a UKAS(or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001(or equivalent)or have, within the last 12 months, successfully met the assessment requirements of a construction related scheme in registered membership of the Safety Schemes in Procurement (SSIP)forum.
4D.2 (2.1 and 2.2) The bidder must hold a UKAS (or equivalent)accredited independent third party certificate of compliance with BS EN ISO 14001(or equivalent)or a valid EMAS(or equivalent)certificate.
Alternatively in response to 4D the questions in section 4D bidders may supply the information as set out in ESPD (Scotland) Standard Statement v 1.8.
If the Bidder cannot fulfill all of the above requirements they should not complete the ESPD or ITT documentation.
Unsatisfactory responses to Section D will result in a failure score.
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
20/01/2017
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
20/01/2017
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Question scoring methodology for the selection criteria: pass/fail.
The award criteria weightings and quality assessment questionnaire are published with the appendices included in the ITT document.
The Question and Answer facility on the Portal will close at noon seven days prior to the receipt of tenders.
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=473882.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
The Contracting Authority does not intend to include a sub-contract clause in this contract.
(SC Ref:473882)
Download the ESPD document here: http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=473882
VI.4) Procedures for review
VI.4.1) Review body
Southside Housing Association Ltd
Southside House, 135 Fifty Pitches Road
Glasgow
G51 4EB
UK
Telephone: +44 1414221112
Internet address(es)
URL: www.southside-ha.co.uk
VI.5) Date of dispatch of this notice
06/12/2016