Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Rail Safety and Standards Board (RSSB)
The Helicon, 1 South Place
London
EC2M 2RB
UK
Contact person: Gemma Cuthbert
Telephone: +44 2031425300
E-mail: Shareditt@rssb.co.uk
NUTS: UKI
Internet address(es)
Main address: www.rssb.co.uk
Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA33869
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.gov.uk/contracts-finder
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the following address:
RSSB
London
UK
E-mail: Shareditt@rssb.co.uk
NUTS: UKI
Internet address(es)
Main address: www.rssb.co.uk
I.4) Type of the contracting authority
Other: Not for profit
I.5) Main activity
Other: RSSB is a not for profit organisation whose purpose is to support our members and consequently the GB Rail industry
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Industry Supplier Assurance Scheme.
Reference number: RSSB1982
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Services
II.1.4) Short description
The current Rail Industry Supplier Qualification Scheme (RISQS) was developed to assist buyers search for suppliers working or wishing to work within Great Britain's (GB) Rail Industry by providing a fair, open and transparent third party qualification process. RISQS helps to reduce the duplication of effort that organisations see from capability checks (e.g. Supplier Qualification Questionnaires (SQs) and systems assessments) carried out by multiple buyers. It gives suppliers of all sizes an equal opportunity to demonstrate their capabilities and market their products and services whilst ensuring compliance to cross industry standards. RISQS services include collection of the industry's supplier pre-qualification questionnaire, verification of the data provided and audits for suppliers that have indicated they provide services that require audit. The electronic collection and verification of data Services are included in Lot 1 and the audit Services in Lot 2.
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for maximum 2 lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Lot 1 and Lot 2.
II.2) Description
Lot No: 1
II.2.1) Title
ISAS — IT System and Verification Services
II.2.2) Additional CPV code(s)
72222300
48000000
72212610
48444100
72253000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
The current Rail Industry Supplier Qualification Scheme (RISQS) was developed to assist buyers search for suppliers working or wishing to work within Great Britain's (GB) Rail Industry by providing a fair, open and transparent third party qualification process. RISQS helps to reduce the duplication of effort that organisations see from capability checks (e.g. Pre-Qualification Questionnaires (PQQs) and systems assessments) carried out by multiple buyers. It gives suppliers of all sizes an equal opportunity to demonstrate their capabilities and market their products and services whilst ensuring compliance to cross industry standards. RISQS services include collection of the industry's supplier pre-qualification questionnaire, verification of the data provided and audits for suppliers that have indicated they provide services that require audit. The electronic collection and verification of data Services are included in Lot 1 and the audit Services in Lot 2. Please see associated specifications for further details.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 46
This contract is subject to renewal: Yes
Description of renewals:
Option to extend by 2 No 12 month periods.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Objective criteria for choosing the limited number of candidates:
Further to submission of supplier qualification questionnaires RSSB intendeds to invite a minimum of 5 and a maximum of 7 Tenderers (for each Lot) to submit an initial bid.
Following submission of initial bids RSSB may either award based on the initial bids or invite a maximum of 3 Tenderers (per Lot) to negotiate further and submit a best and final offer.
Please see procurement documents for further details on the down selection process.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
ISAS — Audit Services
II.2.2) Additional CPV code(s)
79212000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
The current Rail Industry Supplier Qualification Scheme (RISQS) was developed to assist buyers search for suppliers working or wishing to work within Great Britain's (GB) Rail Industry by providing a fair, open and transparent third party qualification process. RISQS helps to reduce the duplication of effort that organisations see from capability checks (e.g. Pre-Qualification Questionnaires (PQQs) and systems assessments) carried out by multiple buyers. It gives suppliers of all sizes an equal opportunity to demonstrate their capabilities and market their products and services whilst ensuring compliance to cross industry standards. RISQS services include collection of the industry's supplier pre-qualification questionnaire, verification of the data provided and audits for suppliers that have indicated they provide services that require audit. The electronic collection and verification of data Services are included in Lot 1 and the audit Services in Lot 2. Please see associated specifications for further details.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 46
This contract is subject to renewal: Yes
Description of renewals:
Option to renew for 2 No 12 month periods.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Objective criteria for choosing the limited number of candidates:
Further to submission of supplier qualification questionnaires RSSB intendeds to invite a minimum of five and a maximum of seven Tenderers (for each Lot) to submit an initial bid.
Following submission of initial bids RSSB may either award based on the initial bids or invite a maximum of 3 Tenderers (per Lot) to negotiate further and submit a best and final offer.
Please see procurement documents for further details on the down selection process.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Please see procurement documents.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Please see the procurement documents.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive procedure with negotiation
IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2015/S 246-447377
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
23/01/2017
Local time: 10:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
31/01/2017
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
3 years following contract award dependant on whether extension periods are taken up.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
To access the procurement documents please visit https://www.gov.uk/contracts-finder and search for ‘RSSB1982’.
(MT Ref: 186429).
VI.4) Procedures for review
VI.4.1) Review body
Rail Safety and Standards Board (RSSB)
The Helicon, 1 South Place
London
EC2M 2RB
UK
Telephone: +44 2031425300
Internet address(es)
URL: www.rssb.co.uk
VI.5) Date of dispatch of this notice
07/12/2016