Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Isle of Wight Council
County Hall, High Street
Newport
PO30 1UD
UK
Contact person: Mrs Lucy Chandler
Telephone: +44 1983821000
E-mail: lucy.chandler@iow.gov.uk
NUTS: UKJ34
Internet address(es)
Main address: http://www.iwight.com
Address of the buyer profile: http://www.iwight.com
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Annual Billing for Council Tax and National Non Domestic Rates, and Electoral Registration Print Services.
Reference number: DN179118
II.1.2) Main CPV code
48444100
II.1.3) Type of contract
Services
II.1.4) Short description
The provision of Annual Billing for Council Tax and Non-Domestic Rates 2017/18, and also the provision of Electoral Registration Printing. Tendered under 2 separate lots:
Lot 1 — Annual Billing for Council Tax and Non-Domestic Rates; and
Lot 2 — Electoral Registration Printing.
Both are to run from 1.11.2016 for a period of 2 years with the option to extend for a further period of up to 1 year at the sole discretion of the Authority.
Lot 1 — For the supply of services for the provision of printing and mailing of Annual Billing for Council Tax, National-Non Domestic Rates bills, Housing Benefit notifications, together with printing, merging and mailing of Local Council Tax Support Notifications.
Lot 2 — Electoral Registration Printing includes Household Enquiry Forms, Invitation to Register Forms, Ballot Papers, Poll Cards and various ad-hoc letters.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
114 896.31
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Annual Billing for Council Tax and Non-Domestic Rates
II.2.2) Additional CPV code(s)
48444100
II.2.3) Place of performance
NUTS code:
UKJ34
Main site or place of performance:
Isle of Wight.
II.2.4) Description of the procurement
For the supply of services for the provision of printing and mailing of Annual Billing for Council Tax, National-Non Domestic Rates bills, Housing Benefit notifications, together with printing, merging and mailing of Local Council Tax Support Notifications.
II.2.5) Award criteria
Quality criterion: Demonstrate how your company meets critical time-scales
/ Weighting: 25
Quality criterion: Detail your methodology
/ Weighting: 25
Price
/ Weighting:
50
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Electoral Registration Printing
II.2.2) Additional CPV code(s)
79800000
II.2.3) Place of performance
NUTS code:
UKJ34
Main site or place of performance:
Isle of Wight.
II.2.4) Description of the procurement
Electoral Registration Printing includes Household Enquiry Forms, Invitation to Register Forms, Ballot Papers, Poll Cards and various ad-hoc letters.
II.2.5) Award criteria
Quality criterion: Please demonstrate how your company meets critical time-scales required for contracts relating to electoral print services
/ Weighting: 25
Quality criterion: Please detail your methodology
/ Weighting: 25
Price
/ Weighting:
50
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2016/S 172-309074
Section V: Award of contract
Lot No: 1
Contract No: 1
Title: Annual Billing for Council Tax and National Non Domestic Rates
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
07/12/2016
V.2.2) Information about tenders
Number of tenders received: 9
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 9
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
DSI Billing Services Limited
3823171
Evolution House, Choats Road, Essex
Dagenham
RM9 6BF
UK
Telephone: +44 8443241000
E-mail: tenderinfo@dstoutput.co.uk
NUTS: UKJ34
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 33 282.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: 1
Title: Electoral Registration Printing
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
07/12/2016
V.2.2) Information about tenders
Number of tenders received: 13
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 13
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Electoral Reform Services Ltd
02263092
The Election Centre, 33 Clarendon Road
London
N8 0NW
UK
Telephone: +44 2088298418
E-mail: enquiries@electoralreform.co.uk
NUTS: UKJ34
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 81 614.31
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Isle of Wight Council
County Hall, High Street, Isle of Wight
Newport
PO30 1UD
UK
Telephone: +44 1983821000
E-mail: procurement@iow.gov.uk
Internet address(es)
URL: www.iwight.com
VI.5) Date of dispatch of this notice
07/12/2016