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Summary

OCID:
Published by:: Knowes Housing Association Ltd
Authority ID:: AA24505
Publication date:: 17 December 2016
Deadline date:: 31 January 2017
Notice type:: Contract Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

Clydebank Housing Association and Knowes Housing Association (the Employers)

wish to enter into a joint procurement to appoint between one and three

consultancies who have the required knowledge, skill, experience and qualifications

to act as Quantity Surveyors, Principal Designers and CDM2015 Advisers to a

Framework Agreement to provide these services for their Planned Maintenance

Programme. The term of the Framework Agreement will be four years from April

2017 to March 2021.

The main categories of planned maintenance works which will be

required are:

Window Replacement, Central Heating and Bathroom Replacement

Works.

Bidders require to have experience of working on similar contracts in

an occupied housing environment. Experience of procuring public

contracts for their Clients using a publicly available web portal and a

good knowledge of current public procurement legislation. The

consultant will for most contracts to be procured be the only

consultant appointed to the project.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Knowes Housing Association Ltd

10 Field Road, Faifley

Clydebank

G81 5BX

Telephone: +44 1389877752

E-mail: pfrench@knowes.org

NUTS: UKM31

Internet address(es)

Main address: www.knowes.org

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11062

I.1) Name and addresses

Clydebank Housing Association

77-83 Kilbowie Road

Clydebank

G81 1BL

Telephone: +44 1419411044

E-mail: info@clydebank-ha.org.uk

NUTS: UKM31

Internet address(es)

Main address: www.clydebank-ha.org.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA16462

I.2) Joint procurement

The contract involves joint procurement

In the case of joint procurement involving different countries – applicable national procurement law:

Clydebank Housing Association.

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

www.publiccontractsscotland.gov.uk

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent electronically to:

www.publiccontractsscotland.gov.uk

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

www.publiccontractsscotland.gov.uk

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Housing and community amenities

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Quantity Surveying and Principal Designer and CDM2015 Advisor Services Procurement.

II.1.2) Main CPV code

71324000

II.1.3) Type of contract

Services

II.1.4) Short description

Quantity Surveying and Principal Designer and CDM2015 Advisor Services Procurement.

II.1.5) Estimated total value

Value excluding VAT: 200 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

71324000

II.2.3) Place of performance

NUTS code:

UKM31

Main site or place of performance:

West Dunbartonshire.

II.2.4) Description of the procurement

Clydebank Housing Association and Knowes Housing Association (the Employers)

wish to enter into a joint procurement to appoint between one and three

consultancies who have the required knowledge, skill, experience and qualifications

to act as Quantity Surveyors, Principal Designers and CDM2015 Advisers to a

Framework Agreement to provide these services for their Planned Maintenance

Programme. The term of the Framework Agreement will be four years from April

2017 to March 2021.

The main categories of planned maintenance works which will be

required are:

Window Replacement, Central Heating and Bathroom Replacement

Works.

Bidders require to have experience of working on similar contracts in

an occupied housing environment. Experience of procuring public

contracts for their Clients using a publicly available web portal and a

good knowledge of current public procurement legislation. The

consultant will for most contracts to be procured be the only

consultant appointed to the project.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting / Weighting: 70

Price / Weighting: 30

II.2.6) Estimated value

Value excluding VAT: 200 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5

Objective criteria for choosing the limited number of candidates:

This Procurement will be conducted through the use of the Restricted

Procedure. All queries about this procurement must be made via the

PCS messaging system.

The process we will apply will be:

— Statements including the specific requirements can be found within

Section III.1.1, III.1.2 and III.1.3 of the Contract Notice.

— Bidder's must pass the minimum standards sections of the ESPD

(Scotland).

Part III. and Section B of Part IV will be scored on a pass/fail basis, and

Section C of Part IV of the ESPD (Scotland) will be scored in the following way:

0 — Unacceptable. Nil or inadequate response. Fails to demonstrate

previous experience/capacity/capability relevant to this criterion.

1 — Poor. Response is partially relevant but generally poor. The

response shows some elements of relevance to the criterion but

contains

insufficient/limited detail or explanation to demonstrate previous

relevant experience/ capacity/capability.

2 — Acceptable. Response is relevant and acceptable. The response

demonstrates broad previous experience, knowledge and

skills/capacity/capability but may lack in some aspects of similarity e.g.

previous experience, knowledge or skills may not be of a similar nature.

3 — Good. Response is relevant and good. The response is sufficiently

detailed to demonstrate a good amount of experience, knowledge or

skills/capacity/capability relevant to providing similar services to similar

clients.

4 — Excellent. Response is completely relevant and excellent overall. The

response is comprehensive, unambiguous and demonstrates thorough

experience, knowledge or skills/capacity/capability relevant to

providing similar services to similar clients.

— The responses to the questions of Section III.1.3 of the Contract

Notice will be weighted the following way: Please see ESPD (Scotland)

Question 4C.1.2: 65 %, 4C.6: 20 %, 4C.8.1: 5 %, 4C.8.2: 5 %, 4C.10: 5 %.

— We will take the five highest scoring bidders through and they will be

invited to submit a tender.

Bidders must score a minimum of 2 for each question otherwise they

will be disqualified from the competition.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

The Employers may require additional quantity surveying, Employer's

Agent or Principal Designer/CDM Adviser services for other projects

not of a planned maintenance nature and may negotiate fees for such

work with the appointed consultancy(s).

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Economic operators may be excluded from this competition if they are

in any of the situations referred to in regulation 58 of the Public

Contracts (Scotland) Regulations 2015.

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

If required by the member state, bidders are required to be enrolled in the

relevant professional or trade registers within the country in which they are

established.

Where it is required within a bidder's country of establishment they must

confirm which authorisation or memberships of the relevant organisation(s)

are required in order to perform this service.

Bidders must confirm if they hold the particular authorisation or

memberships.

III.1.2) Economic and financial standing

Minimum level(s) of standards required:

Bidders will be required to have a minimum ‘general’ yearly turnover of

400 000 for the last 3 years.

Where turnover information is not available for the time period requested

the bidder will be required to state the date which they were set up/started

trading.

It is a requirement of this contract that bidders hold, or can commit to

obtain prior to the commencement of any subsequently awarded contract

the types and levels of insurance indicated below:

Employer's (Compulsory) Liability Insurance — 10 000 000 GBP

Public Liability — 5 000 000 GBP

Professional Indemnity Insurance — 2 000 000 GBP.

III.1.3) Technical and professional ability

Minimum level(s) of standards required:

Bidders will be required to provide examples that demonstrate that they

have the relevant experience to deliver the services/supplies as described in

part II.2.4 of this OJEU Contract Notice.

Responses should be limited to a maximum of 5 projects and 750 words per

project.

a) Bidders will be required to confirm that they have the following relevant

educational and professional qualifications:

Relevant Professional qualifications and Professional Memberships; for

example membership of the Royal Institution of Chartered Surveyors,

Association for Project Safety or equivalent.

Bidders will be required to confirm whether they intend to subcontract and,

if so, for what proportion of the contract. Bidders who do not require to sub

contract will score higher marks.

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

The bidder must hold a UKAS (or equivalent) accredited independent third

party certificate of compliance in accordance with BS EN ISO 9001 (or

equivalent) or alternatively in response to the questions in section 4D

bidders may supply the information as set out in ESPD (Scotland) Standard

Statement v 1.8.

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with several operators.

Envisaged maximum number of participants to the framework agreement: 3

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 31/01/2017

Local time: 12:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 13/02/2017

IV.2.4) Languages in which tenders or requests to participate may be submitted

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

Economic operators may be excluded from this competition if they are in any of

the situations referred to in regulation 58 of the Public Contracts (Scotland)

Regulations 2015.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=474943.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

The Contracting Authority does not intend to include a sub-contract clause in this contract.

(SC Ref:474943)

Download the ESPD document here: http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=474943

VI.4) Procedures for review

VI.4.1) Review body

Knowes Housing Association Ltd

10 Field Road, Faifley

Clydebank

G81 5BX

Telephone: +44 1389877752

Internet address(es)

URL: www.knowes.org

VI.5) Date of dispatch of this notice

14/12/2016

Coding

Commodity categories

ID	Title	Parent category
71324000	Quantity surveying services	Engineering design services

Delivery locations

ID	Description
100	UK - All

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID	Description
There are no alert restrictions for this notice.

About the buyer

Main contact:: pfrench@knowes.org
Admin contact:: N/a
Technical contact:: N/a
Other contact:: N/a

Further information

Date	Details
No further information has been uploaded.

Quantity Surveying and Principal Designer and CDM2015 Advisor Services Procurement.

Contents

Summary

Abstract

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

I.1) Name and addresses

I.2) Joint procurement

I.3) Communication

I.4) Type of the contracting authority

I.5) Main activity

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

II.1.2) Main CPV code

II.1.3) Type of contract

II.1.4) Short description

II.1.5) Estimated total value

II.1.6) Information about lots

II.2) Description

II.2.2) Additional CPV code(s)

II.2.3) Place of performance

II.2.4) Description of the procurement

II.2.5) Award criteria

II.2.6) Estimated value

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

II.2.11) Information about options

II.2.13) Information about European Union funds

II.2.14) Additional information

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2) Economic and financial standing

III.1.3) Technical and professional ability

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

III.2.3) Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

IV.1.8) Information about Government Procurement Agreement (GPA)

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4) Languages in which tenders or requests to participate may be submitted

Section VI: Complementary information

VI.1) Information about recurrence

VI.2) Information about electronic workflows

VI.3) Additional information

VI.4) Procedures for review

VI.4.1) Review body

VI.5) Date of dispatch of this notice

Coding

Commodity categories

Delivery locations

Alert region restrictions

About the buyer

Further information