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Summary

OCID:
Published by:: The Two Counties Trust
Authority ID:: AA57566
Publication date:: 17 December 2016
Deadline date:: 16 January 2017
Notice type:: Contract Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of service within the existing facilities for the teaching and support staff and students on roll, all of whom have a focus on the introduction of exciting new food concepts to satisfy a wide range of tastes and dietary requirements. The Client would wish the successful contractor to review the current range of services offered and make recommendations accordingly.

The contract being tendered is for three years in duration from 1 August 2017 until 31 July 2020 and will operate as a guaranteed performance contract, with the successful Contractor offering the Client a guaranteed return / cost per annum for the provision of catering services. Sovereignty of the cash tariff is to remain with the Schools for the duration of this contract.

The school year is based on a calendar of 195 days. Five days are to be used for staff professional development which means that the schools will be open to receive students for the legal minimum of 190 days.

The contract offered covers the scope for the provision of all catering services within the schools, which currently includes breakfast, morning break, lunch, all hospitality and free issue requirements. Free School meals and hospitality will be charged based on consumption and at net food cost.

The value of the current contracts, from September 2015 — August 2016 are circa:

Ashfield School:

Student Sales: 290 000 GBP

Staff Sales: 2 800 GBP

Free School Meal Sales: 87 000 GBP

Client Issue Sales: 2 000 GBP

Selston High School:

Student Sales: 134 500 GBP

Free School Meal Sales: 27 500 GBP

Client Issue Sales: 4 700 GBP

Swanwick Hall School:

Student Sales: 219 500 GBP

Staff Sales: 15 500 GBP

Free School Meal Sales: 53 000 GBP

Client Issue Sales: 25 000 GBP

The Manor Academy:

Student Sales: 142 000 GBP

Staff Sales: 6 000 GBP

Free School Meal Sales: 46 000 GBP

Client Issue Sales: 4 000 GBP

Whilst the Trust prioritises value for money as a key objective of the competitive tender process, the Governing body is not obliged to accept the lowest price.

The Two Counties Trust expect the successful contractor to enable the continued development of catering through the provision of an innovative, healthy food service, with fresh, seasonal, locally sourced ingredients being prepared on-site. The Trust expects the successful tenderer to evidence, through their bid, how they shall support and complement its values and support the principles of Keeping Children Safe in Education.

The Trust believes that success should be celebrated and that pupils should enjoy their time at school; if lessons are stimulating and challenging then students will love learning. Much time therefore, is spent reviewing and planning schemes of work to ensure that they are differentiated to meet the needs of all students. As a result, the School are very enthusiastic regarding work experience and apprenticeship proposals and would welcome the input of the successful Contractor.

As a Trust who are continually seeking ways to improve and develop the ethos and environment for students and staff, to give them the facilities they deserve and need to meet the challenges of the 21st Century, any consideration regarding inward capital investment as part of the Contractor's tender submission would be welcomed. The School would wish for the Contractor to look at making this investment within the existing dining areas, with attention being given to the upgrade of the current cashless systems counter layouts and furnishings and the implementation of a procedure that would assist in producing a reduction of current queuing times.

(Further information is available in the procurement documents.).

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

The Two Counties Trust

Sutton Road

Kirkby-in-Ashfield

NG17 8HP

Telephone: +44 1276-673880

E-mail: pqq@litmuspartnership.co.uk

NUTS: UKF1

Internet address(es)

Main address: http://www.twocountiestrust.co.uk

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://www.litmuspartnership.co.uk/project/the_two_counties_trust

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent to the abovementioned address

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

The Two Counties Trust — Tender for Catering Services.

II.1.2) Main CPV code

55524000

II.1.3) Type of contract

Services

II.1.4) Short description

The Two Counties Trust is a brand-new multi-academy trust established on 1 April 2016, which consists solely of like-minded schools that share a passion for working in partnership in order to improve the quality of provision and outcomes for all learners through focussing on school improvement. All schools within the trust welcome the opportunity to be an equal and valued partner within the Trust and see their success as being measured in the achievement of their own targets and in the achievements of the Trust as a whole. The Two Counties Trust are committed to enabling each individual school to flourish with a high degree of autonomy whilst at the same time providing a culture of collaboration and mutual support.

The successful tenderer will be required to provide catering services to The Two Counties Trust at the following schools:

Ashfield School

Selston High School

Swanwick Hall School

The Manor Academy.

II.1.5) Estimated total value

Value excluding VAT: 2 500 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS code:

UKF1

Main site or place of performance:

Ashfield School

Selston High School

Swanwick Hall School

The Manor Academy

Derbyshire and Nottinghamshire

United Kingdom.

II.2.4) Description of the procurement

The value of the current contracts, from September 2015 — August 2016 are circa:

Ashfield School:

Student Sales: 290 000 GBP

Staff Sales: 2 800 GBP

Free School Meal Sales: 87 000 GBP

Client Issue Sales: 2 000 GBP

Selston High School:

Student Sales: 134 500 GBP

Free School Meal Sales: 27 500 GBP

Client Issue Sales: 4 700 GBP

Swanwick Hall School:

Student Sales: 219 500 GBP

Staff Sales: 15 500 GBP

Free School Meal Sales: 53 000 GBP

Client Issue Sales: 25 000 GBP

The Manor Academy:

Student Sales: 142 000 GBP

Staff Sales: 6 000 GBP

Free School Meal Sales: 46 000 GBP

Client Issue Sales: 4 000 GBP

Whilst the Trust prioritises value for money as a key objective of the competitive tender process, the Governing body is not obliged to accept the lowest price.

(Further information is available in the procurement documents.).

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 2 500 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/08/2017

End: 31/07/2020

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

Objective criteria for choosing the limited number of candidates:

A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.

II.2.10) Information about variants

Variants will be accepted: Yes

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 16/01/2017

Local time: 12:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 10/02/2017

IV.2.4) Languages in which tenders or requests to participate may be submitted

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

Interest in the process should be expressed via email only to pqq@litmuspartnership.co.uk, clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The Selection Questionnaire and associated documents can be obtained at: https://www.litmuspartnership.co.uk/project/the_two_counties_trust

The closing date for receipt of the Selection Questionnaire is 16.1.2017 (12:00). Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk, by the above closing date and time.

Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk, by the above closing date and time.

It will be the Tenderer's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

VI.4) Procedures for review

VI.4.1) Review body