Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Atrium Homes
Atrium House, 14 Central Avenue
Kilmarnock
KA1 4PS
UK
Contact person: Celia Taylor
Telephone: +44 1563528816
E-mail: info@atrium-homes.co.uk
NUTS: UKM33
Internet address(es)
Main address: http://www.atrium-homes.co.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA19462
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Gas Central Heating Servicing and Repairs Contract including Audit and Out of Hours Call Out Service.
Reference number: 16/1241
II.1.2) Main CPV code
50800000
II.1.3) Type of contract
Services
II.1.4) Short description
Atrium Homes is seeking to appoint a suitably qualified contractor to provide a gas central heating servicing and repairs contract, including audit and out of hours call out service, in accordance with the current guidelines and legislative requirements.
II.1.5) Estimated total value
Value excluding VAT:
180 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKM33
UKM37
Main site or place of performance:
Various locations throughout East, South and North Ayrshire.
II.2.4) Description of the procurement
Atrium Homes is seeking to establish a Contract for the provision of gas central heating servicing and repairs, including audit and out of hours call out service, in accordance with current guidelines and legislative requirements for their 1125 properties.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60 %
Price
/ Weighting:
40 %
II.2.6) Estimated value
Value excluding VAT:
180 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2017
End:
31/03/2018
This contract is subject to renewal: Yes
Description of renewals:
Atrium proposes to let the new contract for an initial 12 month period until the end of March 2018. There is the option for Atrium to extend the contract annually for a further period of 3 years. The annual extensions will be subject to performance and the cost updates provided. The contract therefore has the potential to run until the end of March 2021.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Please refer to these statements when completing Section 4A of Tender Document ESPD (Scotland):
4A.1 — If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are etsablished.
4A.2 — The Main Contractor or their gas and/or electrical sub-contractors will be expected to hold membership and accreditations with the following or an equivalent organisations: Gas Safe/ NICEIC or SELECT / BS OHSAS 18001 (or equivalent), or have, within the last 12 months, successfully met the assessment requirements of a construction related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum e.g. CHAS.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Please refer to these statements when completing Section 4B of the Tender Document ESPD (Scotland):
4B.1.1 — Bidders will be required to have a general yearly turnover of 800 000 GBP for the last 3 years
4B.3 — Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading.
4B.5.1 — It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:
Employer's (Compulsory) Liability Insurance = 10 000 000 GBP
Public Liability Insurance = 5 000 000 GBP
Professional Indemnity Insurance = 1 000 000 GBP
Minimum level(s) of standards required:
You must be able to demonstrate satisfactory financial and future viability evidenced by a satisfactory or above financial check (currently Creditsafe).
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Please refer to these statements when completing Section 4C of Tender Document ESPD (Scotland):
4C.1.2 — Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the works required as described under the services/supplies as described in Part II.2.4 of the OJEU Contract Notice or the relevant section of the Site Notice. Bidders should also submit references from 3 referees on the attached contractor reference form.
4C.2 — Bidders will be required to confirm details of the technicians or technical bodies who they can call upon especially those responsible for quality control.
4C.3 — Bidders will be required to demonstrate that they have (or have access to) the appropriate technical facilities, study and research facilities and quality measures to deliver the types of requirements detailed in II.2.4 in the OJEU Contract Notice of the relevant section of the Site Notice.
4C.4 — Bidders will be required to confirm that they have (or have access to) the relevant supply chain management and tracking systems used by them to deliver the types of requirements detailed in II.2.4 in the OJEU Contract Notice or the relevant section of the Site Notice.
4C.6 — Bidders will be required to confirm their and/or the service provider's relevant education and professional qualifications.
4C.6.1 Bidders will be required to confirm that their managerial staff have the relevant educational and professional qualifications.
4C.7 — Bidders will be required to confirm that they will employ environmental management measures.
4C.8.1 — Bidders will be required to confirm their average annual manpower for the last 3 years.
4C.8.2 — Bidders will be required to confirm the number of managerial staff for the last 3 years.
4C.9 — Bidders will be be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver the types of requirements detailed in II.2.4 in the OJEU Contract Notice of the relevant section of the Site Notice.
4D.1 -
Quality Management Procedures.
The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent).
Health & Safety Procedure.
The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum
4D1.1 — If the bidder does not hold UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent) then the bidder must have a documented policy regarding quality management. The policy must set out responsibilities for quality management demonstrating that the bidder has, and continues to implement, a quality management policy that is authorised by their Chief Executive, or equivalent, which is periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation.
4D.2 — The Bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or valid EMAS (or equivalent) certificate.
Minimum level(s) of standards required:
4C.1.2 — minimum requirements — relevant examples up to three years; and experience dated from more than three years.
ESPD Part C. Technical and Professional Ability — Bidders responses to Part C of the ESPD will be limited to a maximum of 4 A4 single pages, excluding any certification that a bidder submits in support of their response, which must be completed in English using Arial 11 font. Scoring methodology noted in Additional Information.
References received can achieve a maximum score of 5 points per reference.
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
Main Contractor will be expected to hold membership and accreditations with the following or an equivalent organisations: Gas Safe/NICEIC or SELECT /BS OHSAS 18001 or equivalent.Bidders must use only Gas Safe Registered Engineers.
III.2.2) Contract performance conditions
The performance of the successful Bidder will be monitored through Key Performance Indicators contained within the Tender Documentation.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2012/S 244-401686
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
24/01/2017
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
24/04/2017
IV.2.7) Conditions for opening of tenders
Date:
24/01/2017
Local time: 12:00
Place:
Atrium House, 14 Central Avenue, Kilmarnock, KA1 4PS.
Information about authorised persons and opening procedure:
Chief Executive, Head of Investment, Board Members.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
2020.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Section II: Object — 11.1.5 — Estimated total value is set at an annual estimate of 180 000 GBP however, would therefore be more if extended for a further three years.
Part IV Section C ‘Technical and professional Ability’ will be scored on a pass or fail basis using the following scoring methodology:
0 — Failed — Nil or inadequate response. Does not meet the requirement. Fails to demonstrate an ability to meet the requirement. A tenderer which scores ‘0 — Failed- against any question may be disqualified
1 — Some Reservations — Response is partially relevant and poor. The response addresses some elements of the requirements but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled.
2 — Acceptable — Satisfies the requirement. Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas.
3 — Good –Satisfies the requirement. Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled.
4 — Very Good — Response is largely relevant and very good. The response demonstrates a very good understanding of the requirements and provides adequate details on how the requirements will be fulfilled.
5 — Excellent — Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirements and provides details of how the requirement will be met in full.
A tenderer will be required to achieve a minimum score of 3 against each question within Part C, i.e. a score of 3 or greater shall represent a Pass whereas a score of 2 or lower will represent a Fail. Atrium will disregard, and note evaluate the remainder of a Tenderer’s bid should the Tenderer fail to achieve the minimum score of 3 (Pass) against any of the questions included with Part C.
The Contracting Authority does not intend to include a sub-contract clause in this contract.
Atrium will disregard, and not evaluate the remainder of a Tenderer's bid should the Tenderer fail to achieve the minimum score of 3 (Pass) against any of the questions included with Part C.
References received can achieve a maximum score of 5 points per reference
Questions have been removed from ESPD as not considered to be relevant.
Documents attached -
Contractor's Reference Report to be completed and returned.
Pricing Document
Atrium — Further Information
ESPD (Scotland)
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=475084.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
The Contracting Authority does not intend to include a sub-contract clause in this contract.
(SC Ref:475084)
Download the ESPD document here: http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=475084
VI.4) Procedures for review
VI.4.1) Review body
Atrium Homes
Atrium House, 14 Central Avenue
Kilmarnock
KA1 4PS
UK
Telephone: +44 1563528816
Internet address(es)
URL: http://www.atrium-homes.co.uk
VI.5) Date of dispatch of this notice
20/12/2016