Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Devon and Somerset Fire and Rescue Authority
723645339
Service Headquarters, The Knowle, Clyst St George
Exeter
EX3 0NW
UK
Contact person: Sue Pollard
Telephone: +44 1392872396
E-mail: spollard@dsfire.gov.uk
NUTS: UKK
Internet address(es)
Main address: http://www.dsfire.gov.uk
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/30504
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Firefighter Pension Administration and Pensioners Payroll and Employee Payroll.
Reference number: DS223-17
II.1.2) Main CPV code
66520000
II.1.3) Type of contract
Services
II.1.4) Short description
This notice confirms the award of the Authority's Firefighters Pensions Administration and Pensioner Payroll and Employee Payroll requirements which have been tendered in compliance with the EU Procurement Regulations 2015 under the open procedure.
The Contract has been awarded in Lots.
Devon and Somerset Fire and Rescue Authority acting as lead authority for the following Services.
— Devon and Somerset Fire and Rescue Service,
— Dorset and Wiltshire Fire and Rescue Service.
This Opportunity will be split into 2 Lots reference 11.1.6 for breakdown.
The contract is awarded for an initial term of 5 years (60 months) with an option to extend for a further 24 months. Prices are fixed for two years and the projected spend for all Authority's is circa 2 000 000 GBP.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Lowest offer:
247 500.00
GBP/ Highest offer:
856 880.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
79200000
79631000
II.2.3) Place of performance
NUTS code:
UKK
II.2.4) Description of the procurement
Devon and Somerset Fire and Rescue Authority is conducting a tendering exercise on behalf of the Participating Services (Devon and Somerset Fire and Rescue Service, and Dorset and Wiltshire Fire and Rescue Service) for the provision of firefighter pension administration and pensioner's payroll and the provision of employee payroll, based on an open tender procedure.
The Devon and Somerset Fire and Rescue Authority is acting as lead authority for the following Fire and Rescue Services.
This opportunity will be split into 2 lots as follows
— Devon and Somerset Fire and Rescue Service
— Dorset and Wiltshire Fire and Rescue Service
The tender for the provision of Firefighter Pension Administration and Pensioner's Payroll and the Provision of Employee Payroll is offered in Lots (detailed below) to enable Bidders to bid for all or part of the service.
— Lot 1 — Firefighters Pensions Administration and Pensioners Payroll
a) Devon and Somerset Fire and Rescue Service
b) Dorset and Wiltshire Fire and Recuse Service
— Lot 2 — Employee Payroll
a) Devon and Somerset Fire and Rescue Service
b) Dorset and Wiltshire Fire and Recuse Service
There shall be separate pricing for DSFRA and DWFRA, to enable separate Contracts to be awarded by each Authority for each Lot and separate orders to be placed.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 35 %
Quality criterion: Services
/ Weighting: 35 %
Cost criterion: Price
/ Weighting: 30 %
II.2.11) Information about options
Options:
Yes
Description of options:
Extension Period of 24 months in 12 month periods.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 108-217306
Section V: Award of contract
Contract No: 1
Title: Firefighter Pension Adminstration and Pensioners Payroll and Employee Payroll
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
20/10/2017
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Midand Software Ltd
Ruddington Hall
Ruddington
NG11 6LL
UK
NUTS: UKK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
West Yorkshire Pension Fund
: Aldermanbury House, 4 Godwin Street,
Bradford
DB1 2ST
UK
NUTS: UKK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
Lowest offer:
247 500.00
GBP
/ Highest offer:
856 880.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
This contract has been awarded to different suppliers for the services that offered as follows
West Yorkshire Pension Fund — Firefighter Pension Administration and Pensioner Payroll
Midland Software Ltd — Employee Payroll.
VI.4) Procedures for review
VI.5) Date of dispatch of this notice
30/11/2017