Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Kingston Hospital NHS Foundation Trust
Old Nurses Home, Galsworthy Road
Kingston upon Thames
KT2 7QB
UK
Contact person: Mr Jon Beeson
E-mail: jon.beeson2@nhs.net
NUTS: UKI
Internet address(es)
Main address: http://www.kingstonhospital.nhs.uk/
Address of the buyer profile: http://www.kingstonhospital.nhs.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.lppsourcing.org/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.lppsourcing.org/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Electronic Data Management (EDM) Solution and Outsourced Scanning Service.
Reference number: KP1152
II.1.2) Main CPV code
48613000
II.1.3) Type of contract
Services
II.1.4) Short description
Kingston Hospital NHS Foundation Trust is seeking to procure a provider of hosted, fully managed Electronic Document Management solutions to digitise the existing paper medical records (Lot 1). Additionally, the Trust is seeking a supplier to outsource the scanning of the paper medical records for presentation in the EDM (Lot 2).
II.1.5) Estimated total value
Value excluding VAT:
7 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Electronic Document Management (EDM) services.
II.2.2) Additional CPV code(s)
48311100
48613000
72000000
72263000
II.2.3) Place of performance
NUTS code:
UKI
II.2.4) Description of the procurement
Kingston Hospital NHS Foundation Trust is seeking to procure a supplier of Electronic Document Management (EDM) solutions to provide:
- Hosting services to specified SLAs.
- A fully hosted EDM solution on a ‘software as a service’ basis.
The selected supplier will be expected to work closely with the chosen outsourced scanning provider to deliver a high-quality service to the Trust.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
5 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 84
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
There is an option to extend the contract for up to 3 years (36 months) beyond the initial term of 7 years (84 months). It will be at the sole discretion of KHFT to exercise this right to contract extension.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Outsourced Scanning Services.
II.2.2) Additional CPV code(s)
79999100
II.2.3) Place of performance
NUTS code:
UKI
II.2.4) Description of the procurement
Kingston Hospital NHS Foundation Trust is seeking to procure a supplier to provide a fully outsourced managed scanning service to scan the existing paper medical records.
The selected supplier will be expected to work closely with the chosen EDM solution provider to deliver a high-quality service to the Trust.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
2 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
There is an option to extend the contract for up to 1 year (12 months) beyond the initial term of 4 years (48 months). It will be at the sole discretion of KHFT to exercise this right to contract extension.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
07/02/2018
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
30/06/2018
IV.2.7) Conditions for opening of tenders
Date:
07/02/2018
Local time: 14:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
Kingston Hospital NHS Foundation Trust
Kingston Hospital, Galsworthy Road
Kingston Upon Thames
KT2 7QB
UK
VI.5) Date of dispatch of this notice
05/12/2017