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Notice Details

Title: Library Management System upgrade to SaaS.
Published by: Southampton Solent University
Publication Date: 06/12/2017
Deadline Date:
Deadline Time:
Notice Type: VEAT
Has Documents: No
Has ESPD: No
Abstract:

The University wishes to transition its Library Management Solution (LMS) from the Ex Libris Aleph solution to an Ex Libris Alma SaaS platform. This product is tightly integrated with existing University business processes and systems. The University has determined that transitioning to an alternative LMS at this time with different technical and operational characteristics may significantly impact on resources and process changes and cause disproportionate disruption to its students and staff. The risks are financial, technical (including information security) and reputational. The University therefore intends to issue a contract to Ex Libris for the move to the Alma SaaS platform for the reasons stated above.

Voluntary ex ante transparency notice

Directive 2014/24/EU

Section I: Contracting Change authority

I.1) Name and addresses

Southampton Solent University

Southampton

SO14 0YN

UK

Contact person: Richard Elliot

E-mail: richard.elliot@solent.ac.uk

NUTS: UKJ32

Internet address(es)

Main address: www.solent.ac.uk

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Library Management System upgrade to SaaS.

II.1.2) Main CPV code

48161000

 

II.1.3) Type of contract

Services

II.1.4) Short description

The contract is to facilitate a migration from an existing Library Management System to an externally hosted Library Management System platform.

II.1.6) Information about lots

This contract is divided into lots: No

II.1.7) Total value of the procurement

Value excluding VAT: 238 990.00 GBP

II.2) Description

II.2.3) Place of performance

NUTS code:

UKJ32

II.2.4) Description of the procurement

The University wishes to transition its Library Management Solution (LMS) from the Ex Libris Aleph solution to an Ex Libris Alma SaaS platform. This product is tightly integrated with existing University business processes and systems. The University has determined that transitioning to an alternative LMS at this time with different technical and operational characteristics may significantly impact on resources and process changes and cause disproportionate disruption to its students and staff. The risks are financial, technical (including information security) and reputational. The University therefore intends to issue a contract to Ex Libris for the move to the Alma SaaS platform for the reasons stated above.

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

The University intends to contract with its preferred provider for a 3-5 year period and is publishing its intention in this regard via this VEAT notice to maximise transparency and to confirm the process to be followed.

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Negotiated procedure without prior publication

Justification for selected award procedure:

The works, supplies or services can be provided only by a particular economic operator for the following reason: absence of competition for technical reasons

Explanation:

The University wishes to transition its Library Management Solution (LMS) from the Ex Libris Aleph solution to an Ex Libris Alma SaaS platform. This product is tightly integrated with existing University business processes and systems. The University has determined that transitioning to an alternative LMS at this time with different technical and operational characteristics may significantly impact on resources and process changes and cause disproportionate disruption to its students and staff. The risk is financial, technical (including information security) and reputational. The University therefore intends to issue a contract to Ex Libris for the move to the Alma SaaS platform for the reasons stated above.

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

Section V: Award of contract/concession

V.2 Award of contract/concession

V.2.1) Date of conclusion of the contract/concession

05/12/2017

V.2.2) Information about tenders

The contract has been awarded to a group of economic operators: No

V.2.3) Name and address of the contractor

Ex Libris (UK) Limited

London

EC4Y 8EN

UK

NUTS: UKI31

The contractor is an SME: No

V.2.4) Information on value of the concession and main financing terms (excluding VAT)

Total value of the concession/lot: 238 990.00 GBP

V.2.5) Information about subcontracting

Section VI: Complementary information

VI.4) Procedures for review

VI.4.1) Review body

Southampton Solent University

Southampton

UK

VI.5) Date of dispatch of this notice

05/12/2017


Information added to the notice since publication.

Additional information added to the notice since it's publication.
No further information has been uploaded.
Main Contact: richard.elliot@solent.ac.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
48161000Library management systemLibrary software package

Delivery Locations

Delivery Locations
IDDescription
100UK - All

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