Voluntary ex ante transparency notice
Directive 2014/24/EU
Section I: Contracting
authority
I.1) Name and addresses
Southampton Solent University
Southampton
SO14 0YN
UK
Contact person: Richard Elliot
E-mail: richard.elliot@solent.ac.uk
NUTS: UKJ32
Internet address(es)
Main address: www.solent.ac.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Library Management System upgrade to SaaS.
II.1.2) Main CPV code
48161000
II.1.3) Type of contract
Services
II.1.4) Short description
The contract is to facilitate a migration from an existing Library Management System to an externally hosted Library Management System platform.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
238 990.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKJ32
II.2.4) Description of the procurement
The University wishes to transition its Library Management Solution (LMS) from the Ex Libris Aleph solution to an Ex Libris Alma SaaS platform. This product is tightly integrated with existing University business processes and systems. The University has determined that transitioning to an alternative LMS at this time with different technical and operational characteristics may significantly impact on resources and process changes and cause disproportionate disruption to its students and staff. The risks are financial, technical (including information security) and reputational. The University therefore intends to issue a contract to Ex Libris for the move to the Alma SaaS platform for the reasons stated above.
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The University intends to contract with its preferred provider for a 3-5 year period and is publishing its intention in this regard via this VEAT notice to maximise transparency and to confirm the process to be followed.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Negotiated procedure without prior publication
Justification for selected award procedure:
The works, supplies or services can be provided only by a particular economic operator for the following reason: absence of competition for technical reasons
Explanation:
The University wishes to transition its Library Management Solution (LMS) from the Ex Libris Aleph solution to an Ex Libris Alma SaaS platform. This product is tightly integrated with existing University business processes and systems. The University has determined that transitioning to an alternative LMS at this time with different technical and operational characteristics may significantly impact on resources and process changes and cause disproportionate disruption to its students and staff. The risk is financial, technical (including information security) and reputational. The University therefore intends to issue a contract to Ex Libris for the move to the Alma SaaS platform for the reasons stated above.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
Section V: Award of contract/concession
V.2 Award of contract/concession
V.2.1) Date of conclusion of the contract/concession
05/12/2017
V.2.2) Information about tenders
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Ex Libris (UK) Limited
London
EC4Y 8EN
UK
NUTS: UKI31
The contractor is an SME:
No
V.2.4) Information on value of the concession and main financing terms (excluding VAT)
Total value of the concession/lot:
238 990.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Southampton Solent University
Southampton
UK
VI.5) Date of dispatch of this notice
05/12/2017