Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Port of Leith Housing Association Ltd
108 Constitution Street, Leith
Edinburgh
EH6 6AZ
UK
Contact person: Craig Somerville
Telephone: +44 1592891210
E-mail: enquiries@assuredmanagementgroup.co.uk
NUTS: UKM75
Internet address(es)
Main address: http://www.polha.co.uk/
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA13142
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
http://www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Other: Housing Association
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Grounds Maintenance Contract.
Reference number: Following Pre Information Notice (Document ID: 510398)
II.1.2) Main CPV code
77314000
II.1.3) Type of contract
Services
II.1.4) Short description
Cyclical maintenance to include grass cutting, litter picking, weeding of borders, seasonal pruning, seasonal spraying, herbaceous & ornamental flower beds, planters & hanging baskets & hardstanding areas.
II.1.5) Estimated total value
Value excluding VAT:
70 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
77314000
II.2.3) Place of performance
NUTS code:
UKM75
Main site or place of performance:
Various sites, predominately in and around The Leith Area of Edinburgh.
II.2.4) Description of the procurement
The procurement exercise shall include an evaluation of The ESPD, the quality method statements 60 % & the submitted cost (Price) 40 %.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60 %
Price
/ Weighting:
40 %
II.2.6) Estimated value
Value excluding VAT:
70 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2018
End:
31/01/2020
This contract is subject to renewal: Yes
Description of renewals:
Plus 1 year +1 year.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Bidders must be current register members of British Association of Landscape Industries - BALI (equal or equivalent).
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Minimum level(s) of standards required:
Bidders must be registered members of British Association of Landscape Industries (BALI) or equivalent.
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
Bidders must be registered members of British Association of Landscape Industries (BALI) or equivalent.
III.2.2) Contract performance conditions
Contract performance will be measured via key performance indicators as outlined within the tender documentation.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 179-366502
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
12/01/2018
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
12/01/2018
Local time: 12:00
Place:
The unlocking of the public contracts Scotland portal.
Information about authorised persons and opening procedure:
Craig Somerville & Angela Morgan, will apply a joint unlocking of the public contracts Scotland portal, thereafter evaluating submitted ESPD's & quality method statements as well as recording submitted prices (following an arithmetical check).
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Note: To register your interest in this notice and obtain any additional information please visit the public contracts Scotland web site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=521429
The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
Community benefits will be applied as outlined within the tender documentation & associated appendices.
(SC Ref:521429).
Download the ESPD document here: http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=521429
VI.4) Procedures for review
VI.4.1) Review body
Port of Leith Housing Association Ltd
108 Constitution Street, Leith
Edinburgh
EH6 6AZ
UK
Telephone: +44 1315540403
Fax: +44 1315551504
Internet address(es)
URL: http://www.polha.co.uk/
VI.5) Date of dispatch of this notice
04/12/2017