Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Police Service of Northern Ireland
c/o 303 Airport Road West
Belfast
BT3 9ED
UK
Contact person: justice.cpdfinance-ni.gov.uk
E-mail: justice.cpd@finance-ni.gov.uk
NUTS: UK
Internet address(es)
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
PSNI - Automated File Retrieval Systems-Maintenance and Repair.
II.1.2) Main CPV code
63121000
II.1.3) Type of contract
Services
II.1.4) Short description
PSNI - Automated File Retrieval Systems-Maintenance and Repair.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
364 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
63121000
II.2.3) Place of performance
NUTS code:
UKN
Main site or place of performance:
Northern Ireland
II.2.4) Description of the procurement
PSNI - Automated File Retrieval Systems-Maintenance and Repair.
II.2.5) Award criteria
Cost criterion: Maintenance Cost
/ Weighting: 70
Cost criterion: Call Out Charge
/ Weighting: 30
II.2.11) Information about options
Options:
Yes
Description of options:
1 option to extend of up to 24 months
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 129-263837
Section V: Award of contract
Contract No: 1
Title: Contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
21/11/2017
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Information witheld for security reasons
N/A
IE
NUTS: IE
Internet address(es)
URL: https://etendersni.gov.uk/epps
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 364 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Contract Management:
— the successful contractor's performance on the contract will be regularly monitored.
— contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for.
— if a contractor fails to reach. satisfactory levels of contract performance they will be given a specified time to improve.
— if, after the specified time, they still fail to reach. satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action.
— if this occurs. and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Notice of Written Warning and a Notice of Unsatisfactory Performance, and the contract may be terminated.
— the issue of a Notice of Written Warning or a Notice of Unsatisfactory Performance will result in the. contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of up to 3 years from the date of issue of the notice.
VI.4) Procedures for review
VI.4.1) Review body
The UK does not currently have such bodies with responsibilities for appea / mediation procedures
N/A
UK
VI.4.2) Body responsible for mediation procedures
The UK does not currently have such bodies with responsibilities for appea / mediation procedures
N/A
UK
VI.4.4) Service from which information about the review procedure may be obtained
The UK does not currently have such bodies with responsibilities for appea / mediation procedures
N/A
UK
VI.5) Date of dispatch of this notice
06/12/2017