Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
The Police and Crime Commissioner for Humberside
n/a
The Lawns
Hull, HU16 5SN
Harland Way, Cotting
UK
Contact person: Carole Carrigan
Telephone: +44 7464983776
E-mail: carole.carrigan@southyorks.pnn.police.uk
NUTS: UKE
Internet address(es)
Main address: www.eu-supply.com
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/36335
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
PROVISION OF A FACILITIES MANAGEMENT SYSTEM.
Reference number: 2016-1358
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
South Yorkshire and Humberside Police are looking to procure an off the shelf Faciliaties Management System to manage the end to end running of a complex buildings estate.
This off the shelf software is required to replace a number of existing processes and systems which are no longer fit for purpose.
The system will assist the forces to more effectively manage the Estates records, conform with Health and Safety Legislation and maintain service levels dispite austerity measures.
Although initially for use by South Yorkshire and Humberside Police, the framework will be available to North and West Yorkshire Police and South Yorkshire and Humberside Fire and Rescue should they choose to utilize this in the future.
The contract is for 4 years with an option for a further 3 x 12 month extensions.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
389 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
48000000
II.2.3) Place of performance
NUTS code:
UKE
Main site or place of performance:
Hull, HU16 5SN.
II.2.4) Description of the procurement
South Yorkshire and Humberside Police are looking to procure an off the shelf Faciliaties Management System to manage the end to end running of a complex buildings estate.
This off the shelf software is required to replace a number of existing processes and systems which are no longer fit for purpose.
The system will assist the forces to more effectively manage the Estates records, conform with Health and Safety Legislation and maintain service levels dispite austerity measures.
Although initially for use by South Yorkshire and Humberside Police, the framework will be available to North and West Yorkshire Police and SouthYorkshire and Humberside Fire and Rescue should they choose to utilize this in the future.
II.2.5) Award criteria
Quality criterion: General Functionality
/ Weighting: 15 %
Quality criterion: Data uploading and reporting
/ Weighting: 6 %
Quality criterion: Interface with Oracle
/ Weighting: 6 %
Quality criterion: Mobile Interface
/ Weighting: 8 %
Quality criterion: External Contractors
/ Weighting: 8 %
Quality criterion: System Admin
/ Weighting: 5 %
Quality criterion: Implementation and Training
/ Weighting: 5 %
Quality criterion: BIM Compliance
/ Weighting: 2 %
Quality criterion: Support and Maintenance
/ Weighting: 4 %
Quality criterion: Innovation Management
/ Weighting: 1 %
Price
/ Weighting:
40 %
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 101-200602
Section V: Award of contract
Contract No: 1
Title: Provision of a Facilities Management System
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
16/11/2017
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
The Technology Forge
02293004
4th Floor, Marshalls Mill, Marshall Street
Leeds
LS11 9YJ
UK
Telephone: +44 1132882575
E-mail: tom.whittle@technologyforge.com
NUTS: UK
Internet address(es)
URL: http://www.technologyforge.com
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 389 340.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
The Police and Crime Commissioner for Humberside
The Lawns, Harland Way, Cottingham
Hull
HU165SN
UK
VI.5) Date of dispatch of this notice
07/12/2017