Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Dumfries and Galloway Housing Partnership Ltd.
Grierson House, The Crichton, Bankend Road
Dumfries
DG1 4ZS
UK
Contact person: Mark Whytock
Telephone: +44 1387242567
E-mail: mark.whytock@dghp.org.uk
NUTS: UKM92
Internet address(es)
Main address: www.dghp.org.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11362
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Professional Services Consultancy Framework
Reference number: PFC-2018-2022
II.1.2) Main CPV code
71530000
II.1.3) Type of contract
Services
II.1.4) Short description
DGHP are inviting consultants to tender for an opportunity to become part of their professional services consultancy framework for works carried out within their development, investment and repairs and maintenance departments. This framework will be over.
The next 4 years beginning February 2018.
The types of consultancy services DGHP are requiring are:
Lot A Architects / Lead designer.
Lot B Structural / Civil engineers.
Lot C Quantity surveyors.
Lot D Principal designers.
II.1.5) Estimated total value
Value excluding VAT:
8 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Architects / Lead Designer
II.2.2) Additional CPV code(s)
71530000
II.2.3) Place of performance
NUTS code:
UKM92
II.2.4) Description of the procurement
Provide architectural services, all as outlined in stages 0 - 7 of RIBA Plan of Work.
II.2.5) Award criteria
Criteria below:
Quality criterion: Case study: Development
/ Weighting: 15
Quality criterion: Case study: Investment and regeneration
/ Weighting: 7.5
Quality criterion: Case study: Repairs and maintenance
/ Weighting: 2.5
Quality criterion: Evidence
/ Weighting: 10
Quality criterion: Technical capability
/ Weighting: 20
Quality criterion: Project delivery
/ Weighting: 10
Quality criterion: KPI's
/ Weighting: 5
Quality criterion: Non-compliance
/ Weighting: 5
Quality criterion: Architect/Lead Consultant
/ Weighting: 25
Price
/ Weighting:
20
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
At Clients discretion.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Structural/Civil Engineering Services
II.2.2) Additional CPV code(s)
71530000
II.2.3) Place of performance
NUTS code:
UKM92
II.2.4) Description of the procurement
Provide structural/Civil engineering services.
II.2.5) Award criteria
Criteria below:
Quality criterion: Case study: Development
/ Weighting: 20
Quality criterion: Case study: Investment and regeneration
/ Weighting: 10
Quality criterion: Case study: Repairs and maintenance
/ Weighting: 5
Quality criterion: Evidence
/ Weighting: 10
Quality criterion: Technical capability
/ Weighting: 35
Quality criterion: Project delivery
/ Weighting: 10
Quality criterion: KPI's
/ Weighting: 5
Quality criterion: Non-compliance
/ Weighting: 5
Price
/ Weighting:
20
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
At clients discretion.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Quantity Surveying
II.2.2) Additional CPV code(s)
71324000
71530000
II.2.3) Place of performance
NUTS code:
UKM92
II.2.4) Description of the procurement
Provide quantity surveying services.
II.2.5) Award criteria
Criteria below:
Quality criterion: Case study: Development
/ Weighting: 20
Quality criterion: Case study: Investment and Regeneration
/ Weighting: 10
Quality criterion: Case study: Repairs and Maintenance
/ Weighting: 5
Quality criterion: Evidence
/ Weighting: 10
Quality criterion: Technical capability
/ Weighting: 35
Quality criterion: Project delivery
/ Weighting: 10
Quality criterion: KPI's
/ Weighting: 5
Quality criterion: Non-compliance
/ Weighting: 5
Price
/ Weighting:
20
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
At client discretion.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Principal Designer Duties
II.2.2) Additional CPV code(s)
71530000
II.2.3) Place of performance
NUTS code:
UKM92
II.2.4) Description of the procurement
Provide principal designer services.
II.2.5) Award criteria
Criteria below:
Quality criterion: Case study: Development
/ Weighting: 20
Quality criterion: Case study: Investment and regeneration
/ Weighting: 10
Quality criterion: Case study: Repairs and maintenance
/ Weighting: 5
Quality criterion: Evidence
/ Weighting: 10
Quality criterion: Technical capability
/ Weighting: 35
Quality criterion: Project delivery
/ Weighting: 10
Quality criterion: KPI's
/ Weighting: 5
Quality criterion: Non-compliance
/ Weighting: 5
Price
/ Weighting:
20
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
At Clients discretion.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Lot A Architect / Lead Designer.
This service shall be completed by an experienced Architect who is a chartered member of the RIBA or Equivalent. It is a minimum requirement that an Architect is registered with the ARB as defined under The Architects Act 1997.
— Architects Registration Board (ARB),
— Royal Institute of British Architects (RIBA),
— Royal Incorporation of Architects in Scotland (RIAS).
Lot B Structural / Civil Engineer Services.
This service shall be provided by competent, experienced Structural Engineer who can provide evidence of the following or equal and equivalent:
— Membership of the Institution of Structural Engineers,
— Membership of the Institute of Civil Engineers.
Lot C Quantity Surveying.
This service shall be provided by competent and experienced person(s) who can provide evidence of the following:
— RICS accredited Degree or Diploma in Quantity Surveying and Chartered Membership of RICS.
Lot D Principal Designer Duties.
This service shall be provided by a competent, experienced Principal Designer who can provide evidence of the following:
— A thorough understanding of Health and Safety legislation and how it is applied to on site construction activities,
— Ability to manage health and safety risk with programme costs whilst ensuring legal compliance,
— Undertake site inspections to determine health and safety compliance,
— Strong technical awareness of CDM Regulations 2015 and compliance with the skills, knowledge and experience and capability outlined in CDM Regulations 2015, HSE Guidance document L153 and guidance,
— NEBOSH Construction Certificate or similar qualifications,
— Membership of IOSH at Tech or Graduate IOSH status,
— Have safety in design training provided by a recognised organisation such as RIBA or The Association for Project Safety.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 16
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
08/01/2018
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
08/01/2018
Local time: 13:00
Place:
Grierson House, The Crichton, Bankend Road, Dumfries, DG1 4ZS.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Estimated date of future notices — December 2021.
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=522100
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:
As the Contract is split into Lots, very few sub-contract opportunities are likely to exist.
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
The framework asks suppliers to provide a methodology for determining the community benefits they would deliver locally if work was awarded under the framework.
(SC Ref:522100).
Download the ESPD document here: http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=522100
VI.4) Procedures for review
VI.4.1) Review body
Dumfries and Galloway Housing Partnership Ltd.
Grierson House, The Crichton, Bankend Road
Dumfries
DG1 4ZS
UK
Telephone: +44 1387242567
E-mail: mark.whytock@dghp.org.uk
Fax: +44 1387242509
Internet address(es)
URL: www.dghp.org.uk
VI.5) Date of dispatch of this notice
08/12/2017