Contract notice
Section I: Contracting
authority
I.1) Name and addresses
East Lothian Housing Association Ltd
18-20 Market Street
Haddington
EH41 3JL
UK
Contact person: Gary Fortune
Telephone: +44 1620825032
E-mail: insurance@elha.com
NUTS: UKM
Internet address(es)
Main address: http://www.elha.com
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA15603
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Other: Housing Association
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Insurance Services 2018
II.1.2) Main CPV code
66510000
II.1.3) Type of contract
Services
II.1.4) Short description
The provision of non-life insurance services.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
66512100
66513100
66514110
66515200
66515411
66516000
66516500
66519200
II.2.3) Place of performance
NUTS code:
UKM73
Main site or place of performance:
Haddington.
II.2.4) Description of the procurement
The scope of the contract includes insurance cover, brokerage services, related advice, claims management and loss control services for material damage to property and contents, business interruption, loss of money, public and property owners’ liability, employer’s liability, excess liability, contractors’ liability, computer ”All Risks”, contract works hired in plant, engineering inspection and insurance, group personal accident, crime, professional indemnity, commercial legal expenses, motor fleet and excess directors’ and officers’ liability.as required by ELHA for a period of 3 years (or periods of insurance) commencing 1.4.2018, with the option to extend by up to a further 2 x single years at ELHA's discretion. Bidders are required to bid for the entire scope of services. Bids are invited from suitably qualified and experienced insurance brokers and/or direct Insurers.
II.2.5) Award criteria
Criteria below:
Quality criterion: Compliance and Corporate Governance
/ Weighting: 5 %
Quality criterion: Relevant Sector Experience
/ Weighting: 5 %
Quality criterion: Review of Insured and Uninsured Risks
/ Weighting: 10 %
Quality criterion: Claims Management and General Administration
/ Weighting: 30 %
Quality criterion: Risk Management and Technical Resources
/ Weighting: 5 %
Quality criterion: Financial Security of Suppliers
/ Weighting: 5 %
Cost criterion: Programme Pricing and Service Fees
/ Weighting: 40 %
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
It is expected that the contract will last for 3 years to the 31.3.2021, with the possibility of a further 2 single years extensions through to 31.3.2023. The extension of the contract will be at the discretion of ELHA.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Bidders must be an insurance broker registered with and regulated by the UK financial conduct authority or an insurer authorised /and or regulated by the UK financial conduct authority or prudential regulation authority or equivalent in another member state of the European economic area.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
Bidders must be an insurance broker registered with and regulated by the UK financial conduct authority or an insurer authorised /and or regulated by the UK financial conduct authority or prudential regulation authority or equivalent in another member state of the European economic area.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
19/01/2018
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
02/04/2018
IV.2.7) Conditions for opening of tenders
Date:
19/01/2018
Local time: 12:00
Place:
ELHA offices.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Bidders must hold the accreditation ISO9001 (or equivalent) or a robust quality policy or statement.
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=522279
(SC Ref:522279).
Download the ESPD document here: http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=522279
VI.4) Procedures for review
VI.4.1) Review body
East Lothian Housing Association Ltd
18-20 Market Street
Haddington
EH41 3JL
UK
Telephone: +44 1620825032
E-mail: insurance@elha.com
Internet address(es)
URL: http://www.elha.com
VI.5) Date of dispatch of this notice
08/12/2017