Contract notice
Section I: Contracting
authority
I.1) Name and addresses
East Devon District Council
Knowle
Sidmouth
EX10 8HL
UK
Telephone: +44 1395516551
E-mail: mmuir@eastdevon.gov.uk
NUTS: UKK4
Internet address(es)
Main address: http://www.eastdevon.gov.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.supplyingthesouthwest.org.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
http://www.supplyingthesouthwest.org.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of insurance tender (Excluding broking services).
Reference number: DN311654
II.1.2) Main CPV code
66515200
II.1.3) Type of contract
Services
II.1.4) Short description
The Authority invites you to provide a quotation for the provision of insurance services (excluding brokerage services) for the following classes of business:
Lot 1 - Material damage package, including increased cost of working, money and all risks.
Lot 2 - Fidelity Guarantee.
Lot 3 - Combined liability, including, employers, public & products, libel & slander and Public Health Act, professional indemnity & officials indemnity & land charges.
Lot 4 - Motor fleet.
Lot 5 - Engineering inspection & insurance.
Lot 6 - Group personal accident & travel.
Lot 7 - Computer.
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for maximum 7 lots
II.2) Description
Lot No: 1
II.2.1) Title
Material damage package.
II.2.2) Additional CPV code(s)
66512000
66514110
66515000
66516400
66519200
II.2.3) Place of performance
NUTS code:
UKK4
II.2.4) Description of the procurement
Material damage package, BI, money and all risks.
EDDC will be shut from 17:00 on 21/12/2017 to 09:00 on 02/01/2018. Accordingly, no tender clarifications questions will be responded to during this closure period. This period of closure has been allowed for in the timetable for this procurement and the tender submission deadline timetabled to ensure there is sufficient time for EDDC to respond after the closure period to any clarification questions received during the closure period and provide sufficient time for bidders to finalise and submit their tenders. The closure period (totalling 11 days, including weekends) has not been counted when determining that the number of days between the publication of the OJEU notice and the tender submission deadline.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2018
End:
31/03/2021
This contract is subject to renewal: Yes
Description of renewals:
The contract is annually renewable & quotes will be requested for a long-term agreement of 3 years with an option to extend for a further 2 years (in total 5 years).
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Fidelity guarantee.
II.2.2) Additional CPV code(s)
66515410
II.2.3) Place of performance
NUTS code:
UKK4
II.2.4) Description of the procurement
Fidelity guarantee.
EDDC will be shut from 17:00 on 21/12/2017 to 09:00 on 02/01/2018. Accordingly, no tender clarifications questions will be responded to during this closure period. This period of closure has been allowed for in the timetable for this procurement and the tender submission deadline timetabled to ensure there is sufficient time for EDDC to respond after the closure period to any clarification questions received during the closure period and provide sufficient time for bidders to finalise and submit their tenders. The closure period (totalling 11 days, including weekends) has not been counted when determining that the number of days between the publication of the OJEU notice and the tender submission deadline.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2018
End:
31/03/2021
This contract is subject to renewal: Yes
Description of renewals:
The contract is annually renewable & quotes will be requested for a long-term agreement of 3 years with an option to extend for a further 2 years (in total 5 years).
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Combined liability.
II.2.2) Additional CPV code(s)
66516400
II.2.3) Place of performance
NUTS code:
UKK4
II.2.4) Description of the procurement
Combined liability.
EDDC will be shut from 17:00 on 21/12/2017 to 09:00 on 02/01/2018. Accordingly, no tender clarifications questions will be responded to during this closure period. This period of closure has been allowed for in the timetable for this procurement and the tender submission deadline timetabled to ensure there is sufficient time for EDDC to respond after the closure period to any clarification questions received during the closure period and provide sufficient time for bidders to finalise and submit their tenders. The closure period (totalling 11 days, including weekends) has not been counted when determining that the number of days between the publication of the OJEU notice and the tender submission deadline.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2018
End:
31/03/2021
This contract is subject to renewal: Yes
Description of renewals:
The contract is annually renewable & quotes will be requested for a long-term agreement of 3 years with an option to extend for a further 2 years (in total 5 years).
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Motor fleet.
II.2.2) Additional CPV code(s)
66514110
II.2.3) Place of performance
NUTS code:
UKK4
II.2.4) Description of the procurement
Motor fleet.
EDDC will be shut from 17:00 on 21/12/2017 to 09:00 on 02/01/2018. Accordingly, no tender clarifications questions will be responded to during this closure period. This period of closure has been allowed for in the timetable for this procurement and the tender submission deadline timetabled to ensure there is sufficient time for EDDC to respond after the closure period to any clarification questions received during the closure period and provide sufficient time for bidders to finalise and submit their tenders. The closure period (totalling 11 days, including weekends) has not been counted when determining that the number of days between the publication of the OJEU notice and the tender submission deadline.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2018
End:
31/03/2021
This contract is subject to renewal: Yes
Description of renewals:
The contract is annually renewable & quotes will be requested for a long-term agreement of 3 years with an option to extend for a further 2 years (in total 5 years).
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Engineering inspection & insurance.
II.2.2) Additional CPV code(s)
66519200
II.2.3) Place of performance
NUTS code:
UKK4
II.2.4) Description of the procurement
Engineering.
EDDC will be shut from 17:00 on 21/12/2017 to 09:00 on 02/01/2018. Accordingly, no tender clarifications questions will be responded to during this closure period. This period of closure has been allowed for in the timetable for this procurement and the tender submission deadline timetabled to ensure there is sufficient time for EDDC to respond after the closure period to any clarification questions received during the closure period and provide sufficient time for bidders to finalise and submit their tenders. The closure period (totalling 11 days, including weekends) has not been counted when determining that the number of days between the publication of the OJEU notice and the tender submission deadline.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2018
End:
31/03/2021
This contract is subject to renewal: Yes
Description of renewals:
The contract is annually renewable & quotes will be requested for a long-term agreement of 3 years with an option to extend for a further 2 years (in total 5 years).
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
PA/Travel.
II.2.2) Additional CPV code(s)
66512000
II.2.3) Place of performance
NUTS code:
UKK4
II.2.4) Description of the procurement
PA/Travel.
EDDC will be shut from 17:00 on 21/12/2017 to 09:00 on 02/01/2018. Accordingly, no tender clarifications questions will be responded to during this closure period. This period of closure has been allowed for in the timetable for this procurement and the tender submission deadline timetabled to ensure there is sufficient time for EDDC to respond after the closure period to any clarification questions received during the closure period and provide sufficient time for bidders to finalise and submit their tenders. The closure period (totalling 11 days, including weekends) has not been counted when determining that the number of days between the publication of the OJEU notice and the tender submission deadline.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2018
End:
31/03/2021
This contract is subject to renewal: Yes
Description of renewals:
The contract is annually renewable & quotes will be requested for a long-term agreement of 3 years with an option to extend for a further 2 years (in total 5 years).
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 7
II.2.1) Title
Computer.
II.2.2) Additional CPV code(s)
66515000
II.2.3) Place of performance
NUTS code:
UKK4
II.2.4) Description of the procurement
Computer.
‘EDDC will be shut from 17:00 on 21/12/2017 to 09:00 on 02/01/18. Accordingly, no tender clarifications questions will be responded to during this closure period. This period of closure has been allowed for in the timetable for this procurement and the tender submission deadline timetabled to ensure there is sufficient time for EDDC to respond after the closure period to any clarification questions received during the closure period and provide sufficient time for bidders to finalise and submit their tenders. The closure period (totalling 11 days, including weekends) has not been counted when determining that the number of days between the publication of the OJEU notice and the tender submission deadline.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2018
End:
31/03/2021
This contract is subject to renewal: Yes
Description of renewals:
The contract is annually renewable & quotes will be requested for a long-term agreement of 3 years with an option to extend for a further 2 years (in total 5 years).
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Suppliers must be authorised by the FCA or EU equivalent to carry on business in the relevant classes of Insurance as listed in the lots in this contract notice in accordance with the provisions of The Insurance Companies Act 1982 and any other statutory modifications thereof.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
Suppliers must be authorised by the FCA or EU equivalent to carry on business in the relevant classes of Insurance as listed in the lots in this contract notice in accordance with the provisions of The Insurance Companies Act 1982 and any other statutory modifications thereof.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
22/01/2018
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
01/04/2018
IV.2.7) Conditions for opening of tenders
Date:
22/01/2018
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
This will be dependent on the duration of the long-term agreement. Contracts will be placed for a minimum of 3 years.
VI.4) Procedures for review
VI.4.1) Review body
East Devon District Council
Sidmouth
UK
VI.5) Date of dispatch of this notice
08/12/2017