Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Thames Valley Charitable Housing Association and Thames Valley Housing Association
Premier House, 52 London Road
Twickenham
TW1 3RP
UK
Contact person: Faithorn Farrell Timms LLP
Telephone: +44 1689885080
E-mail: procurement@effefftee.co.uk
Fax: +44 1689885081
NUTS: UKJ
Internet address(es)
Main address: http://www.effefftee.co.uk
Address of the buyer profile: https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA12961
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.mytenders.co.uk
Additional information can be obtained from another address:
Faithorn Farrell Timms LLP
Central Court, 1 Knoll Rise
Orpington
BR6 0JA
UK
Contact person: Procurement Team
Telephone: +44 1689885080
E-mail: procurement@effefftee.co.uk
Fax: +44 1689885081
NUTS: UKJ
Internet address(es)
Main address: www.mytenders.co.uk
Tenders or requests to participate must be sent electronically to:
www.mytenders.co.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
T1-3231 TVH Keyworker and Student Accommodation Cyclical Decorations, including Flooring, Contract
II.1.2) Main CPV code
45440000
II.1.3) Type of contract
Works
II.1.4) Short description
The contracting authority seeks expressions of interest from suitably qualified and experienced service providers to deliver a programme of work to Keyworker and Student Accommodation. The works will include the delivery of cyclical decorations and flooring works to approximately 2105 properties.
II.1.5) Estimated total value
Value excluding VAT:
4 200 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
39531000
44112200
45451000
39298900
45442100
45442110
II.2.3) Place of performance
NUTS code:
UKJ
Main site or place of performance:
The works will be undertaken at Keyworker and Student Accommodation Schemes owned and managed by TVH within Surrey, Oxford, West Sussex, London, Buckinghamshire and Berkshire.
II.2.4) Description of the procurement
The works required will include cyclical decorations to all previously painted surfaces to Keyworker and Student Accommodation, including external areas, external and internal communal parts, individual dwellings, offices, meeting rooms, laundry rooms and caretaker areas; associated repairs, including works to guttering, downpipes, fencing, paving, brickwork, porch roofs, etc.; flooring works including external areas and external and internal communal parts and internal rooms, as required. The works will include a mixture of responsive and planned works. TVH intends to appoint one service provider.
II.2.5) Award criteria
Criteria below:
Quality criterion: Price is not the only criterion and all criteria are stated in the procurement documents
/ Weighting: 50
Price
/ Weighting:
50
II.2.6) Estimated value
Value excluding VAT:
350 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 144
This contract is subject to renewal: Yes
Description of renewals:
It is intended that the contract will commence in July 2018, an subject to reviews, run for a period of 6 years with the option for renewal, as decided by TVH, for an extension of up to a further 3 years plus an additional 3 years, subject to satisfactory reviews based upon performance and quality of service and delivery. The maximum duration of the contract is therefore 12 years.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
Following the assessment of candidates' responses to Project Specific Questions set out in Part 3 — Section 6 of Document 3, TVH will only progress to the next stage of the evaluation those candidates who have achieved the highest scores, out of the maximum 140 marks available. It is envisaged that between 5 and 6 candidates will be invited to tender.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The contract value detailed in II.1.5 relates to the estimated total value of the contract over the maximum contract term, whilst the contract value detailed in II.2.6 relates to the estimated total annual contract value, excluding VAT.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
22/01/2018
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
16/02/2018
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Potential candidates should be aware that with the proposed contract being of a long-term nature, it is possible that TVH will during this time explore the merits of acquisition of, or potential merger with, another like-minded registered provider having stock in London and South East.
If a merger should go ahead over the term of the contract, candidates should note that TVH's intention would be that all entities within the merged group may be entitled to utilise any contract that may be entered into to deliver the works and services described in this notice to their housing stock. Accordingly, if an acquisition or merger does occur, the estimated value of the contract may increase, along with the numbers associated with the contract.
The contract is not divided into lots. The client is seeking to develop a long-term partnering contract with the successful candidate to deliver their cyclical redecoration, associated repairs and flooring works to Keyworker and Student Accommodation and does not consider it appropriate to lot this contract.
TVH reserves the right to cancel or award part or parts of the contract and TVH is not liable for the costs of tender preparation.
NOTE: To register your interest in this notice and obtain any additional information, please visit the myTenders website at: https://www.mytenders.co.uk
The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at: https://www.mytenders.co.uk/sitehelp
Suppliers are advised to allow adequate time for uploading document and to dispatch the electronic response well in advance of the return deadline to avoid any last minute problems.
NOTE: To register your interest in this notice and obtain any additional information, please visit the myTenders website at: http://www.myTenders.org/Search/Search_Switch.aspx?ID=204409
The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at: http://www.myTenders.org/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(MT Ref:204409).
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
The Royal Courts of Justice, The Strand
London
W2 2LL
UK
Telephone: +44 2079476000
VI.4.2) Body responsible for mediation procedures
High Court of England and Wales
The Royal Courts of Justice, The Strand
London
W2 2LL
UK
Telephone: +44 2079476000
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The contracting authority shall comply with the requirements of the Public Contract Regulations 2015 when notifying economic operators of the outcome of this procurement.
VI.4.4) Service from which information about the review procedure may be obtained
Cabinet Office
70 Whitehall
London
SW1A 2AS
UK
VI.5) Date of dispatch of this notice
13/12/2017