Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Derby City Council
The Council House, Corporation Street, Derby
Derby
DE1 2FS
UK
Contact person: Linda Spiby
Telephone: +44 1332640768
E-mail: procurement@derby.gov.uk
NUTS: UKF11
Internet address(es)
Main address: www.derby.gov.uk
Address of the buyer profile: www.eastmidstenders.org
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
TD1299 — The provision of Catering Services for Derby City's Council House
Reference number: TD1299
II.1.2) Main CPV code
55520000
II.1.3) Type of contract
Services
II.1.4) Short description
Derby City Council is looking for an Organisation to provide catering services at the Council House.
The service will cover:
— the restaurant/café facility to cater for up to 1200 council employees, customers and visitors,
— business hospitality requirements, that serve the wider civic, members, corporate and commercial needs.
The form of contractual agreements for the Council House front end restaurant & kitchen will be based on a commercial lease and the hospitality requirements will be on a service contractual agreement.
The lease and service elements will be set up to co-terminate.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
200 000.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKF11
II.2.4) Description of the procurement
Derby City Council is looking for an Organisation to provide catering services at the Council House.
The service will cover:
— the restaurant/café facility to cater for up to 1200 council employees, customers and visitors,
— business hospitality requirements, that serve the wider civic, members, corporate and commercial needs.
The form of contractual agreements for the Council House front end restaurant & kitchen will be based on a commercial lease and the hospitality requirements will be on a service contractual agreement.
The lease and service elements will be set up to co-terminate.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 80
Price
/ Weighting:
20
II.2.11) Information about options
Options:
Yes
Description of options:
Yes, this contract is subject to an extension of 24 months in 2 x 12 month increments.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 162-334365
Section V: Award of contract
Title: TD1299 — The provision of Catering Services for Derby City's Council House
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
20/10/2017
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Elior UK PLC
1106729
The Courtyard, Caterine Street, Macclesfield
Cheshire
SK11 6ET
UK
NUTS: UKD6
Internet address(es)
URL: www.elior.co.uk
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 200 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
This tender is being managed electronically. Please go to www.sourcederbyshire.co.uk and look for the contract advert under “live contracts” section, select the relevant contract notice. Select the “apply online” link in the bottom right hand corner of the contract notice. This will transfer you to the Council's e-tendering system at https://www.eastmidstenders.org where you can express interest and obtain the documents. To access the tender documentation and to be able to submit your response, you must first register your organisation on East MidsTenders (unless you have done this previously).
Please note we will only accept expressions of interest/tender returns through the East MidsTenders eTendering system.
To Register:
On the opportunities portal home page (https://www.eastmidstenders.org) there is an option to “Register” link in the top right hand corner of the screen, click this to begin the registration process, which is step by step where you need to enter your details and your own companys' details. Further information can be found in the user guide “how to do business on the portal” which can be found in the “Help” section at the top right of the home page. Once you have received the 2 system generated emails confirming your user name and password you can search for new opportunities from the supplier home page.
To Search:
On the opportunities portal home page (https://www.eastmidstenders.org), click on “view opportunities”. On the “Find Opportunities” page you can narrow your search. The “Organisation” field allows the organisation you are searching on to be chosen. Click the arrow to bring a drop down menu displaying the various organisations. Select “Derby City Council”, then click on the “Update” button to return the results. This will then return all the opportunities that are applicable to Derby City Council. You can narrow the search further using the “keyword” option. To view the further details of the opportunity, click the corresponding contract title and click on the Login and Register Interest button and login to the East MidsTenders system to start the tender process. The East MidsTenders system is a very secure site and is simple to use. However, if this is the first time you will be using the system for submitting documents you should read the comprehensive ProContract reference guides which will provide the guidance required by clicking the “Help” icon that is located on the home page on the top right of the East MidsTenders System.
Once you have registered your interest, the tender information will be moved to, and can be found on, the “My Opportunities” page on the East MidsTenders page once you are logged in. You will be able to view and download the documents for completion, along with instructions on how to make a submission.
VI.4) Procedures for review
VI.4.1) Review body
Derby City Council
Derby
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Contracting Authority will incorporate a minimum 10 calendar days standstill period following electronic notification (minimum of 15 calendar days for any other means of communication) to tenderers of the award decision. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be requested from the contact details provided in Section I.1) of this notice. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages. The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside the award decision before the contract is entered into.
VI.5) Date of dispatch of this notice
13/12/2017