Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Churchill Academy & Sixth Form
Churchill Green
Bristol
BS25 5QN
UK
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS: UKK1
Internet address(es)
Main address: http://www.churchill-academy.org/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.litmuspartnership.co.uk/project/churchill_academy__sixth_form
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Churchill Academy & Sixth Form ~ Tender for catering services
II.1.2) Main CPV code
55524000
II.1.3) Type of contract
Services
II.1.4) Short description
The successful Supplier will be required to provide catering services at Churchill Academy & Sixth Form.
The contract covers the scope of the provision of all school catering and vending services, which also includes all hospitality and free issue requirements.
The current catering contract offers an annual return to the Client with all free school meals and hospitality being charged at net food cost only.
II.1.5) Estimated total value
Value excluding VAT:
1 860 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKK1
Main site or place of performance:
Churchill Academy & Sixth Form.
Bristol.
United Kingdom.
II.2.4) Description of the procurement
The contract being offered is for three years which commences on 1 August 2018 and concludes on 31 July 2021 and will be on a guaranteed performance basis. The contract may be extended at the governing body’s option for a further period of up to three years (on a 1 + 1 + 1 years basis), with a mutual agreement to the service provision and resultant annual budget but otherwise on the same terms and conditions (excluding the right to further extend).
It is expected that the successful Supplier will work very closely with the Client and engage with the school curriculum, pupils and parents moving forwards into this contract term. The Client wishes for the successful Supplier to be able to offer innovation and to make some changes to the service provision within the school during the course of the new contract term. This will include ideas and innovation on how the catering service can meet the future needs of the pupils and staff.
Any inward investment should be detailed within the tender submission and also what impact this will have on the school catering facilities.
It is anticipated that the contract will continue to operate at a fiscal return each year for the main account, with all free issues and hospitality being recharged to the school based on consumption.
Currently, the catering provision is provided from three kitchens, a pod and a separate sixth form outlet.
Churchill Academy & Sixth Form is considering joining/forming a partnership with its feeder primary schools and it is anticipated that this partnership will grow in the number of schools being part of it during the course of this contract, beyond just Churchill Academy & Sixth Form, once formed. The provision of catering services to these schools when they have joined the partnership will fall under the scope of this contract.
The successful Supplier will be expected to provide the catering services within these additional schools using the same costing model, ratios, etc that were applied to the successful bid for Churchill Academy & Sixth Form at the point of tender submission. The duration of the contract for these schools will not be increased and they will join the contract for the remaining contract period that exists at the point of entry into the partnership.
Budgeted sales for the current year including client issues and free school meals ~ £ 311 000.
Please note: As stated above, further schools may be added to the contract during the tender process and during the life of the Contract.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 860 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/08/2018
End:
31/07/2024
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
26/01/2018
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
16/02/2018
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract/notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.
The Selection Questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/churchill_academy__sixth_form.
The closing date for receipt of the Selection Questionnaire is 26.1.2018 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.
Documents in respect of economic/financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.
It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
VI.4) Procedures for review
VI.4.1) Review body
Churchill Academy & Sixth Form
Bristol
UK
VI.5) Date of dispatch of this notice
15/12/2017