Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
East Staffordshire Borough Council
The Maltsters, Wetmore Road
Burton upon Trent
DE14 1LA
UK
Contact person: Simon Humble
Telephone: +44 1283508000
E-mail: procurement@eaststaffsbc.gov.uk
NUTS: UKG2
Internet address(es)
Main address: www.eaststaffsbc.gov.uk
Address of the buyer profile: http://eaststaffbc.g2b.info/index.htm
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Offsite Hybrid Mailing and Postal Services
Reference number: 2017-02
II.1.2) Main CPV code
79800000
II.1.3) Type of contract
Services
II.1.4) Short description
This tender is for the management of the hybrid printing and postal services on behalf of East Staffordshire Borough Council, incorporating our Revenues and Benefits and Election team requirements.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Lowest offer:
136 434.36
GBP/ Highest offer:
212 403.87
GBP
II.2) Description
Lot No: One
II.2.1) Title
Revenues and Benefits Services
II.2.2) Additional CPV code(s)
64121100
64216120
72412000
79570000
79571000
22900000
30199710
79800000
79810000
79811000
79820000
79823000
79824000
II.2.3) Place of performance
NUTS code:
UKG2
Main site or place of performance:
Shropshire and Staffordshire.
II.2.4) Description of the procurement
East Staffordshire Borough Council is inviting tenders for the appointment of a Supplier to provide printing and mailing services for Revenues and Benefits over the forthcoming three years (2018 — 2020). The proposed Contract(s) is for an initial period of 3 years with the option to extend for up to a further 2 x 12 month periods.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: Two
II.2.1) Title
Electoral Services
II.2.2) Additional CPV code(s)
64121100
64216120
72412000
79570000
79571000
22900000
30199710
79800000
79820000
79823000
79824000
79810000
II.2.3) Place of performance
NUTS code:
UKG2
Main site or place of performance:
Shropshire and Staffordshire.
II.2.4) Description of the procurement
East Staffordshire Borough Council is inviting tenders for the appointment of a supplier to provide printing and mailing services for canvasses and elections over the forthcoming 3 years (2018 — 2020). The proposed Contract(s) is for an initial period of 3 years with the option to extend for up to a further 2 x 12 month periods.
This will include production of:
— Household Enquiry Forms (HEFs),
— Individual Electoral Registration Forms (IERs),
— Associated Reminder Forms for HEFs and IERs,
— Ballot Papers,
— Poll Cards,
— Postal Voting Packs.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
Section V: Award of contract
Lot No: 1
Title: Revenues and Benefits.
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
15/11/2017
V.2.2) Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
PHD Mail Limited
1-2 Falcon Close, Falcon Business Centre
Burton upon Trent
DE14 1SG
UK
Telephone: +44 1283512733
NUTS: UKG2
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
136 434.36
GBP
/ Highest offer:
212 403.87
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Election Services.
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
15/12/2017
V.2.2) Information about tenders
Number of tenders received: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Electoral Reform Services
The Election Centre, 33 Clarendon Road
N8 0NW
N8 0NW
UK
Telephone: +44 2083658909
NUTS: UKI
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
213 576.97
GBP
/ Highest offer:
214 753.63
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The Contracting Authority considers that this contract may be suitable for economic operators that are Small or Medium Enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-Burton-upon-Trent:-Printing-and-related-services./6VUTK98455
To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/6VUTK98455
To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=293743204
GO Reference: GO-20171218-PRO-11593924
VI.4) Procedures for review
VI.4.1) Review body
East Staffordshire Borough Council
The Maltsters, Wetmore Road
Burton upon Trent
DE14 1LA
UK
Telephone: +44 1283508000
E-mail: procurement@eaststaffsbc.gov.uk
Internet address(es)
URL: www.eaststaffsbc.gov.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Follow the Council's Complaints Procedure. Information is available by visiting:
http://www.eaststaffsbc.gov.uk/comments-compliments-complaints
VI.4.4) Service from which information about the review procedure may be obtained
East Staffordshire Borough Council
The Maltsters, Wetmore Road
Burton upon Trent
DE14 1LA
UK
Telephone: +44 1283508000
E-mail: andrea.davies@eaststaffsbc.gov.uk
Internet address(es)
URL: http://www.eaststaffsbc.gov.uk/comments-compliments-complaints
VI.5) Date of dispatch of this notice
18/12/2017