Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Acocks Green Primary School
Westley Road, Acocks Green
Birmingham
B27 7UQ
UK
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS: UKG31
Internet address(es)
Main address: http://www.acocksgreen.bham.sch.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.litmuspartnership.co.uk/project/acocks_green_primary_school
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Acocks Green Primary School — Tender for Catering Services
II.1.2) Main CPV code
55524000
II.1.3) Type of contract
Services
II.1.4) Short description
The successful supplier will be required to provide catering services for Acocks Green Primary School.
Acocks Green Primary School was established as a standalone academy in 2013 and is a thriving, happy, multicultural primary school situated in the heart of Acocks Green Village. The school is accommodated in an Edwardian building built in 1908. It has been refurbished and redecorated over the past few years. School has been very successful in winning bids: since 2014 we have managed to secure almost £1,000,000 to replace the entire roof as well as install a brand new dining room and kitchen. In 2016, we spent nearly £200,000 to totally upgrade and refurbish our Nursery, and in 2017/18 we are spending £400,000 installing a new toilet block.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKG31
Main site or place of performance:
Acocks Green Primary School
Birmingham
United Kingdom
II.2.4) Description of the procurement
Acocks Green Primary School agrees that school food standards provide an important nutritional safety net. We agree that all food and drink provided by or on behalf of the academy shall comply with the school food standards legislation. We are so lucky to have our brand new kitchen and every day the children are able to eat very nutritious, freshly made delicious food. We have the best 430 children and they deserve the best food.
We have a dedicated cookery room because we believe that children who make delicious food will ultimately eat well too in later life. All children have access to the cookery room and each week parents can cook with their children too.
The guaranteed performance contract will commence on 1 August 2018 for an initial period of 3 years, with the opportunity to extend for a further period at the discretion of the school governing body. This is the first time the market has been tested for the catering service.
The client expects the successful supplier to enable the continued development of catering through the provision of an innovative, healthy food service, with fresh, seasonal, locally sourced ingredients being prepared in the well-appointed kitchen on-site. The client expects the successful supplier to evidence, through their bid, how they shall support and complement their stated target. The client requires year one menus to be fully compliant with the Food for Life Silver standard.
The contract covers the scope for the provision of catering services, which currently includes: lunch, all hospitality and free issue requirements. There is a Breakfast Club that is managed directly by the client. Meals shall be charged at £2.10 on consumption for the first year of the contract, with hospitality and free issues at net cost, e.g. 12 staff meals per day.
The client intends to focus heavily on healthy, fresh, seasonal, locally sourced produce and sees the catering service as an exciting opportunity to complement the overall pupil experience, through the regular introduction of new ingredients, themed and promotional events. The successful supplier will be required to play their part in acting as a catalyst for improvement of the pupil experience.
Please note that the successful supplier will pay a proportion of the consultancy fee on award of this contract, which will be to the value of £2,500.00 plus VAT. This fee will be invoiced after the 10 day standstill period. To ensure transparency, you will clearly show within your management fee a breakdown of this fee, over the length of the contract. The total full fee will be paid by the successful supplier in full to Litmus by no later than Friday 25 May 2018.
The successful supplier will work closely with the client to manage the provision of catering and the overall "meal experience". The value of the current catering contract is circa £119K per annum.
Suppliers’ thoughts regarding how to support the client’s catering improvement objectives within the term of the initial contract are welcome. The school is already "cashless" with either "entitled" parents, or a prepaid cash amount for each half-term’s meals, paid in advance via the online "ParentPay" payment system. Parents currently pay for a minimum of one week’s meals at a time, enabling planning of catering volumes, with pupils selecting their preferred option at the point of service.
The client invites supplier to consider offers of appropriate capital investment.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/08/2018
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
26/01/2018
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
14/02/2018
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract/notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.
The Selection Questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/acocks_green_primary_school
The closing date for receipt of the Selection Questionnaire is 26 January 2018 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.
Documents in respect of economic/financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.
It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
VI.4) Procedures for review
VI.4.1) Review body
Acocks Green Primary School
Birmingham
UK
VI.5) Date of dispatch of this notice
19/12/2017