Contract notice
Section I: Contracting
authority
I.1) Name and addresses
South Somerset District Council
The Council Office, Brympton Way
Yeovil
BA20 2HT
UK
Telephone: +44 1935462605
E-mail: insurance@southsomerset.gov.uk
NUTS: UKK23
Internet address(es)
Main address: http://www.southsomerset.gov.uk/
Address of the buyer profile: http://www.southsomerset.gov.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.supplyingthesouthwest.org.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.supplyingthesouthwest.org.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
The Provision of Insurance Tender (excluding Broking Service)
Reference number: DN315083
II.1.2) Main CPV code
66515200
II.1.3) Type of contract
Services
II.1.4) Short description
The authority invites you to provide quotations for the provision of insurance services (excluding broking services) for the following classes of business:
Lot 1 — Material Damage Package including Increased Cost of Working, Money, All Risks;
Lot 2 — Fidelity Guarantee;
Lot 3 — Combined Liability including, Employers, Public & Products, Libel & Slander, Public Health Act, Professional Indemnity & Officials Indemnity & Land Charges;
Lot 4 — Motor Fleet;
Lot 5 — Engineering Inspection & Insurance;
Lot 6 — Group Personal Accident & Travel;
Lot 7 — Computer.
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Material Damage Package
II.2.2) Additional CPV code(s)
66512000
66514110
66515000
66516400
66519200
II.2.3) Place of performance
NUTS code:
UKK23
II.2.4) Description of the procurement
Material Damage Package, BI, Money, All Risks. CAR.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2018
End:
31/03/2019
This contract is subject to renewal: Yes
Description of renewals:
Contract is annually renewable & quotes will be requested for a long term agreement of 3 years with an option to extend for a further 2 years (in total 5 years).
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Fidelity Guarantee
II.2.2) Additional CPV code(s)
66515410
II.2.3) Place of performance
NUTS code:
UKK23
II.2.4) Description of the procurement
Fidelity Guarantee.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2018
End:
31/03/2019
This contract is subject to renewal: Yes
Description of renewals:
Contract is annually renewable & quotes will be requested for a long term agreement of 3 years with an option to extend for a further 2 years (in total 5 years).
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Combined Liability
II.2.2) Additional CPV code(s)
66516400
II.2.3) Place of performance
NUTS code:
UKK23
II.2.4) Description of the procurement
Combined Liability — Employers Liability, Public/Products Liability, Officials Indemnity, Professional Indemnity, Libel & Slander.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2018
End:
31/03/2019
This contract is subject to renewal: Yes
Description of renewals:
Contract is annually renewable & quotes will be requested for a long term agreement of 3 years with an option to extend for a further 2 years (in total 5 years).
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Motor Fleet
II.2.2) Additional CPV code(s)
66514110
II.2.3) Place of performance
NUTS code:
UKK23
II.2.4) Description of the procurement
Motor Fleet.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2018
End:
31/03/2019
This contract is subject to renewal: Yes
Description of renewals:
Contract is annually renewable & quotes will be requested for a long term agreement of 3 years with an option to extend for a further 2 years (in total 5 years).
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Engineering Inspection & Insurance
II.2.2) Additional CPV code(s)
66519200
II.2.3) Place of performance
NUTS code:
UKK23
II.2.4) Description of the procurement
Engineering Inspection & Insurance.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2018
End:
31/03/2019
This contract is subject to renewal: Yes
Description of renewals:
Contract is annually renewable & quotes will be requested for a long term agreement of 3 years with an option to extend for a further 2 years (in total 5 years).
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
PA/Travel
II.2.2) Additional CPV code(s)
66512000
II.2.3) Place of performance
NUTS code:
UKK23
II.2.4) Description of the procurement
PA/Travel.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2018
End:
31/03/2019
This contract is subject to renewal: Yes
Description of renewals:
Contract is annually renewable & quotes will be requested for a long term agreement of 3 years with an option to extend for a further 2 years (in total 5 years).
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 7
II.2.1) Title
Computer Insurance
II.2.2) Additional CPV code(s)
66515000
II.2.3) Place of performance
NUTS code:
UKK23
II.2.4) Description of the procurement
Computer Insurance.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2018
End:
31/03/2019
This contract is subject to renewal: Yes
Description of renewals:
Contract is annually renewable & quotes will be requested for a long term agreement of 3 years with an option to extend for a further 2 years (in total 5 years).
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Suppliers must be authorised by the FCA or EU equivalent to carry on business in the relevant classes of insurance as listed in the lots in this contract notice in accordance with the provisions of the Insurance Companies Act 1982 and any other statutory modifications thereof.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
Suppliers must be authorised by the FCA or EU equivalent to carry on business in the relevant classes of insurance as listed in the lots in this contract notice in accordance with the provisions of the Insurance Companies Act 1982 and any other statutory modifications thereof.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
05/02/2018
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
05/02/2018
Local time: 14:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
This will be dependent on the duration of the long term agreement. Contracts will be placed for a minimum of 3 years.
VI.4) Procedures for review
VI.4.1) Review body
SouthSomerset District Council
Yeovil
UK
VI.5) Date of dispatch of this notice
22/12/2017