Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Northampton Borough Council
The Guildhall, St Giles' Square
Northampton
NN1 1DE
UK
E-mail: procurement@northamptonshire.gov.uk
NUTS: UKF24
Internet address(es)
Main address: https://www.northampton.gov.uk/
Address of the buyer profile: https://www.lgssprocurementportal.co.uk/
I.1) Name and addresses
Corby Borough Council
The Corby Cube, Parkland Gateway, George Street
Corby
NN17 1QG
UK
E-mail: procurement@northamptonshire.gov.uk
NUTS: UKF25
Internet address(es)
Main address: https://www.lgssprocurementportal.co.uk/
I.1) Name and addresses
Daventry District Council
Lodge Road
Daventry
NN11 4FP
UK
E-mail: procurement@northamptonshire.gov.uk
NUTS: UKF24
Internet address(es)
Main address: https://www.lgssprocurementportal.co.uk/
I.1) Name and addresses
East Northamptonshire District Council
Cedar Drive, Thrapston
Northamptonshire
NN14 4LZ
UK
E-mail: procurement@northamptonshire.gov.uk
NUTS: UKF25
Internet address(es)
Main address: https://www.lgssprocurementportal.co.uk/
I.2) Joint procurement
The contract involves joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.lgssprocurementportal.co.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.lgssprocurementportal.co.uk/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Printing and Mailing for Electoral Services
Reference number: DN313925
II.1.2) Main CPV code
79800000
II.1.3) Type of contract
Services
II.1.4) Short description
A consortium of Northampton Borough Council, Corby Borough Council, Daventry District Council and East Northamptonshire District Council wishes to invite tenders for printing services for elections and electoral registration.
II.1.5) Estimated total value
Value excluding VAT:
3 100 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
79811000
79822400
79823000
79824000
II.2.3) Place of performance
NUTS code:
UKF24
UKF25
II.2.4) Description of the procurement
The Authority is looking to procure the following:
— the printing of voter registration forms, information leaflets and envelopes for the purpose of the annual canvass and ongoing registration. Associated mail house functions including their enclosing, sealing and posting shall be optional and will be included in contract only if value for money,
— the printing of poll cards and absent vote poll cards for the purpose of all elections and referenda during the contract period,
— the printing of ballot papers for all elections, by-elections and referenda held during the contract period,
— the printing of Absent Voting Packs (including outer envelope, Envelope A, Envelope B, Postal Vote Statement, instructions sheet) for all elections and referenda during the contract period. 1 Piece Mailer method is required. Associated mail house functions including their extracting, sealing and posting shall be optional and will be included in contract only if value for money,
— postal vote refresh letters and reminders. This includes the enclosing, sealing and posting as required by individual authorities.
The scope of services may change in accordance with legislation.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
An option to extend for further period of 24 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
02/02/2018
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
02/02/2018
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.4) Procedures for review
VI.4.1) Review body
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The council will incorporate a minimum 10 calendar days standstill period at the point information on the award of the Contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the Contracting Authority before the Contract is entered into. Such additional information should be requested from (refer to address in Part I.1). If an appeal regarding the award of Contract has not been successfully resolved the Public Contracts Regulations 2015 (Chapter 6) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly where a Contract has not been entered into the Court may order the setting aside of the award decision or order the Authority to amend any document and may award damages. If the Contract has been entered into the Court may order the ineffectiveness of a Contract where serious breach have occurred in addition to any fine. The Court may instead provide for alternative penalties either contract shortening fines or both.
VI.5) Date of dispatch of this notice
22/12/2017