Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Kingdom Group
Saltire Centre, Pentland Court
Glenrothes
KY6 2DA
UK
Contact person: Chris Shaw
Telephone: +44 7722067596
E-mail: kingdom@shawc.co.uk
NUTS: UKM72
Internet address(es)
Main address: http://www.kingdomhousing.org.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA12982
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.publiccontractsscotland.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
http://www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Cloud HR & Payroll Solution
II.1.2) Main CPV code
48450000
II.1.3) Type of contract
Services
II.1.4) Short description
Kingdom Housing Group is looking to procure a Cloud (Software as a Service) HR & Payroll Solution which is designed to work on mobiles and desktops.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKM72
Main site or place of performance:
Saltire Centre, Glenrothes, Fife, KY6 2DA.
II.2.4) Description of the procurement
Kingdom Housing Group is looking to procure a Cloud (Software as a Service) HR & Payroll Solution which is designed to work on mobiles and desktops. The HR component of the solution needs to provide Online Recruitment with candidate application processing and self-service, onboarding, Core HR functionality, comprehensive self-service features, time & attendance, expenses management, benefits management, absence management, health & safety management. The Payroll solution needs to provide full self-service to access electronic payslips, P60s, etc. it needs to support Pensions management, be RTI compliant, provides multiple payroll runs. Both the HR & Payroll elements need to be a single solution which operates as one i.e. it's not 2 separate solutions integrated together. The HR & Payroll solution will need to be integrated with a number of Kingdom’s other business systems, some on the premise (Finance System) and some provided as cloud solution (Carista). As an option, Kingdom would like to understand if a Rota Management solution can be provided.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 66
This contract is subject to renewal: Yes
Description of renewals:
The initial contract will be for 3 years and 6 months. The 6 months is to allow time to set-up and implement the solution. There will then be 2 x 12-month extension options. Bringing the total contract term to 66 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Kingdom Group require bidders to provide copies of 3 years of Financial Accounts.
We also need full details of your insurance cover as detailed below.
Minimum level(s) of standards required:
Your organisations; Financial viability will be assessed using a credit check, a score of average (or its equivalent) or above will be classed as a pass; anything below average (or its equivalent) will be a fail.
You must provide 3 years of accounts. Failure to do so will be a fail.
You must have in place (or provide proof that you can acquire) the following insurance levels:
— Employer’s (Compulsory) Liability Insurance = GBP 5 000 000,
— Public Liability Insurance = GBP 5 000 000,
— Professional Indemnity Insurance = GBP 2 000 000,
— Product Liability Insurance = GBP 5 000 000.
Insurance certificates which are still valid must be provided.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
The solution needs to be Cloud delivered and Software as a Service.
It needs to be designed to work on any mobile device (i.e. has a responsive design) as well as desktop PCs.
Minimum level(s) of standards required:
You must be able to demonstrate that you have provided Cloud Delivered HR & Payroll Solutions which are classified as Software as a Service Solutions which have a responsive design that works across all mobile and desktop devices.
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
You must detail any suppliers you are proposing to sub contract any of the requirements to and detail these in your response to the ESPD.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
29/01/2018
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
30/07/2018
IV.2.7) Conditions for opening of tenders
Date:
29/01/2018
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland website at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=523914.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:523914).
Download the ESPD document here: http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=523914.
VI.4) Procedures for review
VI.4.1) Review body
Kingdom Group
Saltire Centre, Pentland Court
Glenrothes
KY6 2DA
UK
Telephone: +44 1592631661
Internet address(es)
URL: http://www.kingdomhousing.org.uk
VI.5) Date of dispatch of this notice
22/12/2017