Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
AHDB
Stoneleigh Park, Kenilworth
Warwickshire
CV8 2TL
UK
Contact person: Sarah Jackson
Telephone: +44 2072385921
E-mail: sarah.jackson@ahdb.org.uk
NUTS: UKG13
Internet address(es)
Main address: www.ahdb.org.uk
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Other: Agriculture and Horticulture Development Board
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
AHDB HQ Cleaning and Window cleaning requirements
Reference number: 2017-206
II.1.2) Main CPV code
90919200
II.1.3) Type of contract
Services
II.1.4) Short description
AHDB wish to procure a single provider for our office and window cleaning requirements (based at Stoneleigh Park, Kenilworth), on a daily basis Monday to Friday, 52 weeks a years excluding public holidays.
Core requirements are daily, with ad-hoc activities on a weekly/monthly basis. The successful supplier shall be responsible for the efficient performance of the contract and for the good conduct of their employees whenever they carry out cleaning works within the building. The supplier shall maintain a sufficient number of cleaners’ at all specific times to properly fulfil their obligations under this tender.The tenderer must have processes in place to ensure that the service provided to AHDB is of the highest standard at all times. All machinery (vacuum cleaners, floor buffers/polishers) and cleaning materials must be provided by the successful tender. The materials used must be the most cost effective ones available.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
348 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
90911000
II.2.3) Place of performance
NUTS code:
UKG13
Main site or place of performance:
Stoneleigh Park.
Kenilworth.
Warwickshire.
II.2.4) Description of the procurement
AHDB is procuring for a single provider for their office and window cleaning requirements. The contract will include all cleaning tasks (core and optional requirements), and the provision of cleaning materials required to perform the duties. AHDB occupies a 2 storey office building on Stoneleigh Park with a total size of approximately 2,800 m2 and one stores building (only certain areas of this will require cleaning). The main building is split into two wings with a lobby off the rear staff entrance and a reception area off the main visitor front entrance. The ground floor comprises of a main reception area, with a boardroom and four large meeting rooms, plus small kitchen area. Each wing consists of 2 team rooms with 1 smaller meeting room, and individual study rooms. Floor plans for the ground and first floor of the office building are attached within the specification. Cleaning is required Monday – Friday, 52 weeks a year excluding public holidays. The contract will be for 2 years with the option to extend for a further 2 periods of 12 months each, there will be a break clause after each year to assess supplier performance.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
Section V: Award of contract
Title: AHDB HQ Office and window cleaning requirements
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
11/08/2017
V.2.2) Information about tenders
Number of tenders received: 11
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Atlas Facilities Management T/A Emprise
186 City Road
London
EC1V 2NT
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 348 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Procurement Executives.
VI.4) Procedures for review
VI.4.1) Review body
AHDB
Stoneleigh Park
Kenilworth, Warwickshire
CV8 2TL
UK
VI.4.2) Body responsible for mediation procedures
AHDB
Stoneleigh Park
Kenilworth, Warwickshire
CV8 2LZ
UK
VI.4.4) Service from which information about the review procedure may be obtained
AHDB
Stoneleigh Park
Kenilworth, Warwickshire
CV8 2TL
UK
VI.5) Date of dispatch of this notice
20/12/2017