Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Northampton Borough Council
The Guildhall, St Giles' Square
Northampton
NN1 1DE
UK
Contact person: LGSS Procurement
E-mail: contracts@milton-keynes.gov.uk
NUTS: UKF24
Internet address(es)
Main address: https://www.northampton.gov.uk/
Address of the buyer profile: https://www.lgssprocurementportal.co.uk
I.1) Name and addresses
Corby Borough Council
The Corby Cube, Parkland Gateway, George Street
Corby
NN17 1QG
UK
E-mail: contracts@milton-keynes.gov.uk
NUTS: UKF25
Internet address(es)
Main address: https://www.corby.gov.uk
Address of the buyer profile: https://www.lgssprocurementportal.co.uk
I.1) Name and addresses
Daventry District Council
Lodge Road
Daventry
NN11 4FP
UK
E-mail: contracts@milton-keynes.gov.uk
NUTS: UKF24
Internet address(es)
Main address: https://www.daventrydc.gov.uk/
Address of the buyer profile: https://www.lgssprocurementportal.co.uk
I.1) Name and addresses
East Northamptonshire District Council
Cedar Drive, Thrapston
Northamptonshire
NN14 4LZ
UK
E-mail: contracts@milton-keynes.gov.uk
NUTS: UKF25
Internet address(es)
Main address: https://www.east-northamptonshire.gov.uk/
Address of the buyer profile: https://www.lgssprocurementportal.co.uk
I.1) Name and addresses
Milton Keynes Council
Civic Offices, 1 Saxon Gate East
Milton Keynes
MK9 3EJ
UK
E-mail: contracts@milton-keynes.gov.uk
NUTS: UKJ12
Internet address(es)
Main address: https://www.milton-keynes.gov.uk
Address of the buyer profile: https://www.lgssprocurementportal.co.uk
I.2) Joint procurement
The contract involves joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.lgssprocurementportal.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.lgssprocurementportal.co.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Framework for Printing and Mailing for Electoral Services
Reference number: DN373334
II.1.2) Main CPV code
79800000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Northampton Borough Council (NBC) wishes to invite Tenders for the supply of goods and services in respect of framework for printing and mailing for electoral services.
This framework is open for use by Northampton Borough Council, Corby Borough Council, Daventry District Council, East Northamptonshire Council and Milton Keynes Council.
The framework is open to use by any city, district and borough or other local authority within Northamptonshire County and Milton Keynes Unitary Authority.
II.1.5) Estimated total value
Value excluding VAT:
4 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
79811000
79822300
79822400
79823000
79824000
II.2.3) Place of performance
NUTS code:
UKF24
UKF25
UKJ12
II.2.4) Description of the procurement
The Authority is looking to procure:
— The printing of voter registration forms, information leaflets and envelopes for the purpose of the annual canvass and ongoing registration,
— The printing of poll cards and absent vote poll cards for the purpose of elections and referenda,
— The printing of ballot papers for elections, by-elections and referenda,
— The printing of postal voting packs (including outer envelope, Envelope A, Envelope B, postal vote statement, instructions sheet) for elections and referenda. One piece mailer method is required,
— postal vote refresh letters and reminders. This includes the enclosing, sealing and posting as required by Contracting Authorities,
— associated mail house functions including extracting, enclosing, sealing and posting.
The scope of services may change in accordance with legislation.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
4 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 3
Justification for any framework agreement duration exceeding 4 years: N/A
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
11/01/2019
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
11/01/2019
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.4) Procedures for review
VI.4.1) Review body
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Precise information on deadline(s) for lodging appeals: The Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the Contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the Contracting Authority before the Contract is entered into. Such additional information should be requested from (refer to address in Part I.1). If an appeal regarding the award of Contract has not been successfully resolved the Public Contracts Regulations 2015 (Chapter 6) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules, to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly. Where a Contract has not been entered into the Court may order the setting aside of the award decision or order the Authority to amend any document and may award damages. If the Contract has been entered into the Court may order the ineffectiveness of a Contract where serious breach have occurred in addition to any fine, the Court may instead provide for alternative penalties, either contract shortening, fines or both.
VI.5) Date of dispatch of this notice
28/11/2018