Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Weslo Housing Management Ltd
66 North Bridge Street
Bathgate
EH48 4PP
UK
Telephone: +44 1506634060
E-mail: malcolm.finnie@weslohm.co.uk
NUTS: UKM78
Internet address(es)
Main address: http://www.weslo-housing.org/
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA19402
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Landscape Maintenance Contract
II.1.2) Main CPV code
71421000
II.1.3) Type of contract
Services
II.1.4) Short description
Generally the works will comprise the regular maintenance of grassed areas, rough grassed areas, shrub beds, isolated trees and woodland in accordance with a maintenance schedule which will be attached to the main contract documents. The contract period will be from March to October annually for the duration of the contract. A tree survey will be undertaken at the end of every growing season and the results of this survey actioned during the winter months in accordance with our tree management plan. As a guide, the grassed areas requiring maintenance is approx.175 612 m2. The rough grassed areas requiring maintenance is approx. 7 255 m2. The shrub bed areas requiring maintenance is approx. 13 959 m2. The trees requiring maintenance and survey are approx. 1 643 in number. The hedges requiring maintenance is approx. 1 119 m. The hard standing areas requiring weed spraying is approx. 61 028 m2.
II.1.5) Estimated total value
Value excluding VAT:
300 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
71421000
II.2.3) Place of performance
NUTS code:
UKM78
Main site or place of performance:
West Lothian and Falkirk areas
II.2.4) Description of the procurement
Generally the works will comprise the regular maintenance of grassed areas, rough grassed areas, shrub beds, isolated trees and woodland in accordance with a maintenance schedule which will be attached to the main contract documents. The contract period will be from March to October annually for the duration of the contract. A tree survey will be undertaken at the end of every growing season and the results of this survey actioned during the winter months in accordance with our tree management plan. As a guide, the grassed areas requiring maintenance is approx.175 612 m2. The rough grassed areas requiring maintenance is approx. 7 255 m2. The shrub bed areas requiring maintenance is approx. 13 959 m2. The trees requiring maintenance and survey are approx. 1 643 in number. The hedges requiring maintenance is approx. 1 119 m. The hard standing areas requiring weed spraying is approx. 61 028m2.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.6) Estimated value
Value excluding VAT:
300 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Plus 1
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Outlined in Espd and guidance documentation.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Outlined in ESPD and Guidance Documentation.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Outlined in ESPD and Guidance Documentation.
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
03/01/2019
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
14/01/2019
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
3 to 4 years
VI.3) Additional information
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=540980
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
Detailed within the ESPD
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=566088
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
Contained within documentation
(SC Ref:566088)
VI.4) Procedures for review
VI.4.1) Review body
Weslo Housing Management Ltd
66 North Bridge Street
Bathgate
EH48 4PP
UK
Telephone: +44 1506634060
Internet address(es)
URL: http://www.weslo-housing.org/
VI.5) Date of dispatch of this notice
29/11/2018