Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Eildon Housing Association
The Weaving Shed, Ettrick Mill, Dunsdale Road
Selkirk
TD7 5EB
UK
Contact person: Geoff Hope
Telephone: +44 1750725900
E-mail: Geoff@eildon.org.uk
NUTS: UKM91
Internet address(es)
Main address: http://www.eildon.org.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11283
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Legal Services 2019 — 2024
II.1.2) Main CPV code
79100000
II.1.3) Type of contract
Services
II.1.4) Short description
Provision of legal services.
II.1.5) Estimated total value
Value excluding VAT:
375 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for maximum 3 lots
Maximum number of lots that may be awarded to one tenderer: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Lot 1 and 3 or Lot 2 and 3 only
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1 — Procurement, Construction, Acquisitions and Property Conveyancing
II.2.2) Additional CPV code(s)
79100000
II.2.3) Place of performance
NUTS code:
UKM91
II.2.4) Description of the procurement
Lot 1: Procurement, construction, acquisitions and property conveyancing legal services.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 70 %
Cost criterion: Cost of service
/ Weighting: 30 %
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The MTCA for legal services will be for a 3 year period with the option to extend for 2 x single 1 year periods solely at Eildon’s discretion.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Lot 2 — Housing and Estate Management which includes Factoring
II.2.2) Additional CPV code(s)
79100000
II.2.3) Place of performance
NUTS code:
UKM91
II.2.4) Description of the procurement
Lot 2 — Housing and estate management which includes factoring legal services.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 70 %
Cost criterion: Cost of Service
/ Weighting: 30 %
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The MTCA for legal services will be for a 3 year period with the option to extend for 2 x single 1 year periods solely at Eildon’s discretion.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Lot 3 — Governance, Financial Management and Charity
II.2.2) Additional CPV code(s)
79100000
II.2.3) Place of performance
NUTS code:
UKM91
II.2.4) Description of the procurement
Lot 3 — Governance, financial management and charity legal services
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 70 %
Cost criterion: Cost of service
/ Weighting: 30 %
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The MTCA for legal services will be for a 3 year period with the option to extend for 2 x single 1 year periods solely at Eildon’s discretion.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Section A relates to suitability to pursue the professional activity. For this procurement, Eildon requires that Tenderers are authorised to provide legal advice in accordance with the requirements of the Solicitors (Scotland) Act 1980. Consequently, question 4A.2 should be answered. Evidence must be provided with the ESPD.
This will be on a pass or fail basis.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Section B relates to tenderers’ economic and financial standing. Tenderers should only provide information in their response where the selection criteria concerned have been required by Eildon in the Contract Notice. Consequently, bidders should complete the following boxes:
Minimum level(s) of standards required:
Tenderers must be able to confirm that they hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below: Evidence must be provided with the ESPD.
Employer’s Liability Insurance with a limit of at least 10 000 000 GBP (ten million pounds sterling) per claim.
Public Liability Insurance policy with a limit of at least 5 000 000 GBP (five million pounds sterling) per claim;
Professional Indemnity Insurance policy with a limit of at least 5 000 000 GBP (five million pounds sterling) per claim.
This will be on a Pass or Fail basis.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Section C relates to tenderers’ technical and professional ability. 4C.1.2 for this procurement, Eildon require at least 3 relevant examples of similar size and nature services provided by the Tenderer over the past 3 years to demonstrate that the Tenderer holds the relevant experience to deliver the services as set out in this ITT for Eildon. Consequently, question 4C.1.2 should be completed. Evidence must be provided with the ESPD giving contact details and email address so references can be sought if required by Eildon
Minimum level(s) of standards required:
Eildon require at least 3 relevant examples of similar size & nature services provided by the tenderer over the past 3 years to demonstrate that the tenderer holds the relevant experience to deliver the services as set out in this ITT for Eildon.
This will be on a pass or fail basis.
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
Tenderers must be authorised to provide legal advice in accordance with the requirements of the Solicitors (Scotland) Act 1980.
III.2.2) Contract performance conditions
KPI's will be agreed at the contract prestart meeting.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
18/01/2019
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
18/01/2019
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Dec 2022 or 2023 or 2024 depending on extension periods chosen.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
All information in supporting documentation must be read and completed as requested.
Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=566128.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
See Community Benefits section within the ITT
(SC Ref:566128)
VI.4) Procedures for review
VI.4.1) Review body
Eildon Housing Association
The Weaving Shed, Ettrick Mill, Dunsdale Road
Selkirk
TD7 5EB
UK
Telephone: +44 1750725900
Internet address(es)
URL: http://www.eildon.org.uk
VI.5) Date of dispatch of this notice
03/12/2018