Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
The Guinness Partnership Ltd
Bower House, 1 Stable Street
Oldham
OL9 7LH
UK
Contact person: Procurement
Telephone: +44 3031231890
E-mail: procurement@guinness.org.uk
NUTS: UK
Internet address(es)
Main address: http://www.guinnesspartnership.com/
Address of the buyer profile: http://www.guinnesspartnership.com/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Payroll Solution
Reference number: DN351995
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Services
II.1.4) Short description
The Guinness Partnership are seeking to procure a payroll software solution and bureau service.
This tendering exercise will seek to identify the most appropriate solution to deliver an effective and cost efficient payroll for the partnership.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
488 857.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
79211110
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Guinness wishes to contract with one supplier to provide a payroll solution, including a bureau service for the partnership. Guinness has in the region of 3 025 employees and operates multiple remuneration schemes. The HR team and IT teams are based in Oldham. It is expected that there will be seven users within HR that will administer the payroll solution.
Guinness expect to use the supplier software to process the payroll from Gross to Net, process expenses and process pensions, with the supplier responsible for the processing all BACS payments including wages and third parties, etc.
Guinness wish to procure a solution that is scalable in order to facilitate a phased move to a software only service, if required, during the life of the contract.
II.2.5) Award criteria
Quality criterion: Experience, Technical Capacity and Ability
/ Weighting: 10
Quality criterion: Functional Requirements
/ Weighting: 20
Quality criterion: IT Technical and IT Security Requirements
/ Weighting: 17
Quality criterion: Implementation Requirements
/ Weighting: 15
Quality criterion: On going Management, Monitoring, Support and Reporting
/ Weighting: 6
Quality criterion: Exit
/ Weighting: 2
Price
/ Weighting:
30
II.2.11) Information about options
Options:
Yes
Description of options:
The supplier can submit a solution which is either internally hosted or externally hosted.
Guinness reserve the right not to order additional modules outside of the core payroll solution.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 140-320799
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
16/11/2018
V.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
NorthgateArinso UK Ltd
01587537
Hemel Hempstead
HP2 4NW
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 488 857.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
The Guinness Partnership Ltd
30 Brock Street, Regent's Place
London
NW1 3FG
UK
VI.5) Date of dispatch of this notice
03/12/2018