Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Castle Rock Edinvar Housing Association
1 Hay Avenue
Edinburgh
EH16 4RW
UK
Telephone: +44 1316570600
E-mail: purchasing@placesforpeople.co.uk
Fax: +44 1316570700
NUTS: UKM
Internet address(es)
Main address: www.castlerockedinvar.co.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11422
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Castle Rock Edinvar — Stair and Communal Window Cleaning Services
II.1.2) Main CPV code
90900000
II.1.3) Type of contract
Services
II.1.4) Short description
Castle Rock Edinvar Housing Association are seeking expressions of interest from suitably resourced, qualified and experienced contractors in order to implement a stair and communal window cleaning framework to achieve the standard set out within the cleaning outcome criteria documents.
Castle Rock Edinvar currently provide cleaning services to circa 515 stairs in the East Lothian, Edinburgh, Falkirk, Midlothian and West Lothian regions. The stock within these regions is owned and managed by CREHA and other PfP Group companies.
Castle Rock Edinvar currently spend approximately between 280 000 GBP and 350 000 GBP per annum for these services, comprising of both routine cleans and additional deep cleans.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
580 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
90911000
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
Castle Rock Edinvar Housing Association and its Group Partners have a vision of creating neighbourhoods where people choose to live. With internal communal stair and entrance areas that are clean, tidy and well maintained, this can positively contribute to how people feel about both their home and the area where they live.
Castle Rock Edinvar Housing Association are seeking expressions of interest from suitably resourced, qualified and experienced contractors in order to implement a stair and communal window cleaning framework to achieve the standard set out within the cleaning outcome criteria documents.
Castle Rock Edinvar currently provide cleaning services to circa 515 stairs in the East Lothian, Edinburgh, Falkirk, Midlothian and West Lothian regions. The stock within these regions is owned and managed by CREHA and other PfP Group companies.
Castle Rock Edinvar currently spend approximately between 280 000 GBP and 350 000 GBP per annum for these services, comprising of both routine cleans and additional deep cleans.
It is expected that each year a proportion of the most affected developments and the commercial cleans would be deep cleaned annually, most likely on a three year cycle as an average.
There are various objectives associated with the procurement. These include:
— embed an enhanced standard specification across the regions,
— streamline processes and gain efficiencies,
— increase the service level provided to customers,
— harness best practice and innovation with regards to social value aspects,
— as part of the cleaning services, Castle Rock Edinvar wish to implement a reporting and management,
— procedure to monitor and log the service delivery of the Contractor in conjunction with the Contract,
— Administrator (CA) and the Resident Liaison Officer (RLO) as specified in the Service Level Agreement.
Contract term
The initial contract term will be for a period of two (2) years with an option to extend for two (2) further periods of one (1) year each.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition of they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 136-311051
Section V: Award of contract
Contract No: 1
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
04/12/2018
V.2.2) Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
SCS Cleaning Services Ltd
3A Butlerfield Ind Estate, Bonnyrigg
Edinburgh
EH19 3JQ
UK
Telephone: +44 1875820080
Fax: +44 1875820080
NUTS: UKM
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Caledonian Maintenance Services Ltd
68 Bogmoor Place, Shieldhall
Glasgow
G51 4SN
UK
Telephone: +44 1414457950
NUTS: UKM
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Quay Community Improvements CIC
Admiral House, 1a Lochend Butterfly Way
Edinburgh
EH7 5FF
UK
Telephone: +44 7807625985
NUTS: UKM75
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 580 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
3 suppliers have been awarded place on the Castle Rock Edinvar — Communal Stair and Window Cleaning Services Framework. In the first instance, the communal stair and window cleaning works will be contracted to the first placed provider on the framework. In the event of early termination of the contractor for whatever reason, works will then be awarded to the second placed framework provider. Lastly, the third ranked provider will be awarded the works in the event of termination of the second placed provider.
(SC Ref:566443)
VI.4) Procedures for review
VI.4.1) Review body
Castle Rock Edinvar Housing Association
1 Hay Avenue
Edinburgh
EH16 4RW
UK
Telephone: +44 1316570600
Fax: +44 1316570700
Internet address(es)
URL: www.castlerockedinvar.co.uk
VI.5) Date of dispatch of this notice
04/12/2018