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Summary

OCID:
Published by:: Coventry College
Authority ID:: AA73877
Publication date:: 08 December 2018
Deadline date:: 09 January 2019
Notice type:: Contract Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

The contract being tendered is for 3 years in duration from 1.8.2019 until 31.7.2022, with the option to extend the contract term for a further term of up to 2 years and will operate as a guaranteed performance contract, with the successful supplier offering the client a guaranteed return/cost per annum for the provision of catering services. Sovereignty of the cash tariff is to remain with the client for the duration of this contract.

The academic year is based on a calendar of 39 weeks.

Whilst the client prioritises value for money as a key objective of the competitive tender process, the Corporation Board is not obliged to accept the lowest price.

The tender project is seeking to appoint a supplier whose initiative and innovation will be welcomed for the provision of service within the existing facilities for the teaching and support staff and students on roll, all of whom have a focus on the introduction of exciting new food concepts to satisfy a wide range of tastes and dietary requirements. The client will require the successful supplier to review the current range of services offered and make recommendations accordingly.

The contract offered covers the scope for the provision of all College catering services, which currently includes breakfast, morning break, lunch, all hospitality and free issue requirements. Free Student Meals and hospitality will be charged based on consumption and at net food cost

The client expects the successful supplier to enable the continued development of catering through the provision of an innovative, healthy food service, with fresh, seasonal, locally sourced ingredients being prepared on-site. The client expects the successful supplier to evidence, through their bid, how they shall support and complement its values and support the principles of Keeping Children Safe in Education.

The client believes that success should be celebrated and that students should enjoy their time at College; if lessons are stimulating and challenging then students will love learning. Much time therefore, is spent reviewing and planning schemes of work to ensure that they are differentiated to meet the needs of all students. As a result, the client is very enthusiastic regarding work experience and apprenticeship proposals and would welcome the input of the successful supplier.

As a college who are continually seeking ways to improve and develop the ethos and environment for students and staff, to give them the facilities they deserve and need to meet the challenges of the 21st Century, any consideration regarding inward capital investment as part of the supplier’s tender submission would be welcomed. The client will require the supplier to look at making this investment within the existing dining areas, with attention being given to the potential installation of a cashless system, adjustment to counter layouts and furnishings and the implementation of a procedure that would assist in producing a reduction of current queuing times.

Coventry College objectives:

— to further increase the standards of fresh food provision,

— to further increase the standard of service for all customers,

— to receive a consistently high quality catering provision,

— to generate an improved dining environment for all students,

— to receive proactive management support for the catering team, in order to achieve and maintain a full complement of motivated staff,

— to hold regular review meetings with the successful contractor,

— to achieve overall value for money,

— improved sustainability.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Coventry College

50 Swanswell Street

Coventry

CV1 5DG

Telephone: +44 1276-673880

E-mail: pqq@litmuspartnership.co.uk

NUTS: UKG33

Internet address(es)

Main address: http://www.covcollege.ac.uk/

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

http://www.litmuspartnership.co.uk/project/coventry_college

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent to the abovementioned address

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Coventry College Tender for Catering Services

II.1.2) Main CPV code

55523000

II.1.3) Type of contract

Services

II.1.4) Short description

Coventry College was formed when City College Coventry and Henley College Coventry merged on 1.8.2017 and there are 2 campuses; the City Campus and the Henley Campus, which are situated on the previous sites of the former Colleges.

Coventry College is the largest Further Education College in the city and surrounding area, whose mission is to serve the local area, improving skills, retaining excellence and enjoying the wonderful city. From entry-level qualifications, through to degree-level and specialist professional courses, there’s something for students with little or no formal education, right up to career high-flyers.

(Further information is provided in the SQ Document).

II.1.5) Estimated total value

Value excluding VAT: 2 650 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS code:

UKG33

Main site or place of performance:

Coventry College, Coventry, UNITED KINGDOM.

II.2.4) Description of the procurement

The academic year is based on a calendar of 39 weeks.

Whilst the client prioritises value for money as a key objective of the competitive tender process, the Corporation Board is not obliged to accept the lowest price.

Coventry College objectives:

— to further increase the standards of fresh food provision,

— to further increase the standard of service for all customers,

— to receive a consistently high quality catering provision,

— to generate an improved dining environment for all students,

— to receive proactive management support for the catering team, in order to achieve and maintain a full complement of motivated staff,

— to hold regular review meetings with the successful contractor,

— to achieve overall value for money,

— improved sustainability.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 2 650 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/08/2019

End: 31/07/2024

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

Objective criteria for choosing the limited number of candidates:

A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.

II.2.10) Information about variants

Variants will be accepted: Yes

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 09/01/2019

Local time: 12:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 01/02/2019

IV.2.4) Languages in which tenders or requests to participate may be submitted

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

Interest in the selection process should be expressed via e-mail only to pqq@litmuspartnership.co.uk clearly stating within this e-mail which contract/notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The Selection Questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/coventry_college.

The closing date for receipt of the Selection Questionnaire is 9.1.2019 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Ltd, by e-mail to pqq@litmuspartnership.co.uk by the above closing date and time.

Documents in respect of economic/financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Ltd, by e-mail to pqq@litmuspartnership.co.uk by the above closing date and time.

It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

VI.4) Procedures for review

VI.4.1) Review body