Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Norfolk Community Health and Care
Norwich Community Hospital, Bowthorpe Road
Norwich
NR2 3TU
UK
Telephone: +44 1603785866
E-mail: steven.worley@nchc.nhs.uk
NUTS: UKH1
Internet address(es)
Main address: http://www.norfolkcommunityhealthandcare.nhs.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.delta-esourcing.com/tenders/UK-UK-Norwich:-Photocopying-equipment./M2239F74BY
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Multi-Functional Devices, Managed Print Services and Associated Products and Services
Reference number: NCHC/MFD2018
II.1.2) Main CPV code
30121200
II.1.3) Type of contract
Services
II.1.4) Short description
Norfolk Community Health and Care NHS Trust (NCHC) have a requirement for multi functional devices, print management software and associated services across a number of sites in Norfolk.
NCHC are looking to establish a single supplier framework for the provision of multi functional devices, print management software, and associated services.
This tender is to be run using the Competitive Procedure with Negotiation (CPN) procedure (Public Contracts Regulations Reg. 29).
II.1.5) Estimated total value
Value excluding VAT:
1 500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
30121100
II.2.3) Place of performance
NUTS code:
UKH1
Main site or place of performance:
East Anglia
II.2.4) Description of the procurement
Norfolk Community Health and Care (NCHC) are seeking offers for the provision of Multifunctioning Devices (MFDs) and associated services.
The object of the procurement exercise is:
— to replace NCHC’s aging fleet of MFDs with new technology,
— to reduce NCHC’s costs of printing, copying and scanning,
— minimising the use of toner and other consumables
— provide an optimised service, ensuring reliability and performance,
— provide assurance of good information governance and data security as a “designed in” service.
The term Installed Fleet refers to all MFD devices and associated equipment provided across all Trust sites under the management of this contract.
NCHC will adopt a two stage process for contract implementation:
Phase 1
Replacement of current fleet of MFDs. Bidders should advise on the best deployment of MFD resources across NCHC’s 38 sites (including numbers of machines, capacity, and any other functionality). Bidders will be expected to evidence their view on:
— the optimum deployment of the number of devices,
— the specification of each device, and
— the location of each device.
Phase 2
Print Reduction Programme – Upon successful implementation of the device roll-out, NCHC intends to embark on a print reduction programme. The Supplier will be expected to work with NCHC to support this programme.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/M2239F74BY
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive procedure with negotiation
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with a single operator.
IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 195-440794
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
04/01/2019
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
08/01/2019
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The Contracting Authority considers that this contract may be suitable for economic operators that are Small or Medium Enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Norwich:-Photocopying-equipment./M2239F74BY
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/M2239F74BY
GO Reference: GO-2018127-PRO-13691045
VI.4) Procedures for review
VI.4.1) Review body
Norfolk Community Health and Care
Bowthorpe Road
Norwich
NR2 3TU
UK
VI.4.2) Body responsible for mediation procedures
Norfolk Community Health and Care
Bowthorpe Road
Norwich
NR2 3TU
UK
VI.5) Date of dispatch of this notice
07/12/2018