Voluntary ex ante transparency notice
Directive 2014/24/EU
Section I: Contracting
entity
I.1) Name and addresses
Ministry of Defence, Land Equipment, British Forces Post Office (BFPO) Team
West End Road, Ruislip
Greater London
HA46DQ
UK
Contact person: Jaspreet Deol
Telephone: +44 2085893376
E-mail: jaspreet.deol100@mod.gov.uk
NUTS: UKI7
Internet address(es)
Main address: https://www.gov.uk/guidance/british-forces-post-office-services
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
Defence
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Renewal of Technical Support Contract
Reference number: CB/BFPO/00049
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Services
II.1.4) Short description
The renewal of continued support for the provision of an offsite help desk, hardware and software support including upgrades and the parcel tracking software (PACER2 — Postal and Courier Electronic Records), the Track and Trace App and postage calculator applications.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
520 000.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKI7
Main site or place of performance:
Outer London — West and North West.
II.2.4) Description of the procurement
The renewal of continued support for the provision of an offsite help desk, hardware and software support including upgrades and the parcel tracking software (PACER2 — Postal and Courier Electronic Records), the Track and Trace App and postage calculator applications.
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Negotiated procedure without prior publication
Justification for selected award procedure:
The works, supplies or services can be provided only by a particular economic operator for the following reason: absence of competition for technical reasons
Explanation:
This notice is not a request for expressions of interest so please do not apply to be invited to tender. This notice advises that the authority has decided to negotiate a contract with the below named supplier on a single source basis and is published for reasons of transparency. If you are interested in becoming a subcontractor for this requirement you should apply directly to the supplier named.
British Forces Post Office ("BFPO") commercial team, part of the UK Ministry of Defence ("MOD"), intends to award a 2-year contract with the option for 2 additional renewal years to Beumer Group UK Limited for renewal of the Beumer Technical Support Contract for the PACER2 software system.
It is considered that this contract can be awarded using the negotiated procedure without prior publication of a Contract Notice pursuant to article 32 (2) (b) (ii) of Directive 2014/24/EU [Regulation 32 (2)(b)(ii) of the UK Public Contract Regulations 2015] for technical reasons. This is because it is considered a technical impracticability to compete this requirement.
The PACER2 software is a bespoke software system providing a link from the BFPO Electronic Packet Sorting Machine to all Forces Post Offices ("FPO") worldwide and 10 Defence Mail Centres in the UK.
Beumer Group UK Limited is the only economic operator with the technical know-how and expertise with the specific knowledge of the interoperating software that operates between the Electronic Packet Sorting Machine and FPO(S) worldwide.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
Section V: Award of contract/concession
V.2 Award of contract/concession
V.2.1) Date of conclusion of the contract/concession
05/12/2018
V.2.2) Information about tenders
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Beumer Group UK Limited
Beumer House, 9 Cartwright Court, Cartwright Way, Bardon Hill
Leicestershire
LE671UE
UK
Telephone: +44 8450344864
E-mail: Amel.Aoudjane@beumergroup.com
NUTS: UKF2
Internet address(es)
URL: WWW.BEUMERGROUP.COM
The contractor is an SME:
No
V.2.4) Information on value of the concession and main financing terms (excluding VAT)
Initial estimated total value of the contract/lot/concession: 520 000.00 GBP
Total value of the concession/lot:
624 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a security aspects letter), the authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the gov.uk website provides information on the government security classification.
https://www.gov.uk/government/publications/government-security-classifications
Advertising regime OJEU: this contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk GO Reference: GO-20181210-DCB-13705215.
VI.4) Procedures for review
VI.4.1) Review body
Ministry of Defence, Land Equipment, British Forces Post Office (BFPO) Team
West End Road
Ruislip
HA46DQ
UK
Telephone: +44 2085893376
E-mail: jaspreet.deol100@mod.gov.uk
VI.5) Date of dispatch of this notice
10/12/2018