Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Kettering General Hospital NHS Foundation Trust
Rothwell Road
Kettering
NN16 8UZ
UK
Contact person: Gail Thorburn
Telephone: +44 1536491708
E-mail: gail.thorburn@kgh.nhs.uk
NUTS: UKF25
Internet address(es)
Main address: http://www.kgh.nhs.uk
Address of the buyer profile: http://www.kgh.nhs.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.supplying2nhs.org
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.supplying2nhs.org
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
www.supplying2nhs.org
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Maintenance and Repair of Security Equipment (CCTV, Intruder Alarms and Door Access Controls)
Reference number: DN380778
II.1.2) Main CPV code
35121000
II.1.3) Type of contract
Services
II.1.4) Short description
Kettering General Hospital NHS Foundation Trust are looking for a TDSi Platinum certificated installer to carry out maintenance and repair of Security Equipment (CCTV, Intruder Alarms and Door Access Controls). This contract may also include installation of new equipment although no volumes or values can be guaranteed for repairs and installations. The Trust also reserves the right to use other providers for additional equipment and its installation eg change of building use or new buildings. Replacement of existing equipment that is in need of repair/replacement does not come into the category of additional equipment and is covered by this contract.
This contract is open to use by Northampton General Hospital and Northamptonshire Healthcare Foundation Trust both have similar profiles to KGH but no details are available on their requirements at present (estimated value for Kettering 600 000 GBP extra value-added to estimated total value in case of NGH and NHFT requirement to join agreement).
II.1.5) Estimated total value
Value excluding VAT:
1 500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
35121000
35125300
44521120
50610000
II.2.3) Place of performance
NUTS code:
UKF2
Main site or place of performance:
Kettering General Hospital NHS Foundation Trust Rothwell Road Kettering NN16 8UZ.
Secondary sites.
Nene Park Outpatients Clinic.
Robinson Way Site.
II.2.4) Description of the procurement
The Trust is looking for 1 provider to carry out the maintenance, repair and installation of CCTV, Intruder Alarms and Door Access Controls (although the Trust does reserve the right to use an alternative provider, should it see fit, for supply and installation of new equipment over and above the items on the asset lists provided).
During the contract period Northampton General Hospital and NHFT may wish to access the agreement and add their equipment to the schedules, there is no information at this time regarding numbers or types of equipment.
The Trust currently uses Time and Data Solutions International (TDSi) equipment therefore all equipment offered must be compatible and work with this system.
The Trust currently uses the NetView Observer Software Program therefore all equipment offered must compatible and work with this system
The Trust requires 1 annual preventive maintenance visit on all equipment.
The Trust requires an annual audit of all equipment and creation of a full equipment schedule in a format agreed by the Trust and this must be updated yearly.
Department drawings to be copied and marked up with alarm, camera, controller, mag lock and reader etc. locations, a hard copy and electronic version must be issued to the Trust upon completion.
Waste disposal of equipment:
Any existing equipment removed must be disposed of correctly by the contractor off site and in accordance with the Trust Waste Policy. The Trust must be informed of all equipment that is being taken disposed with serial numbers before it is taken off site. Also the Trust will have the right to retain any equipment they see fit.
Training:
Annual training/refresher sessions must be included for up 10 KGH Estates/HR staff members.
Telephone support as required when necessary.
Warranties:
The Trust will require a 24 month warranties on all new installations.
Maintenance: Door Access Controls.
Maintenance: CCTV.
Maintenance: Intruder Alarm.
Installations.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2019
End:
31/03/2022
This contract is subject to renewal: Yes
Description of renewals:
Possible extension period 12 months plus 12 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The value of contract is hard to establish as the Trust has already carried out some upgrades to equipment therefore the cost of installations and repairs are unknown and purely estimated based on the past 6 1/2 years spend profiles, it also includes a provision for Northampton General Hospital and Northamptonshire Healthcare Foundation Trust to use the agreement.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
TDSi Platinum certified installer.
SSAIB, CHAS or equivalent accreditation.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
TDSi Platinum Installer Certification.
SSAIB, CHAS or equivalent accreditation.
III.2.2) Contract performance conditions
As stated in the procurement documents.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
23/01/2019
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
24/01/2019
Local time: 09:00
Place:
Kettering General Hospital NHS Foundation Trust
Information about authorised persons and opening procedure:
Electronic.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Possible re tender following the 3 year contract or the extension up to a period of 5 years.
VI.4) Procedures for review
VI.4.1) Review body
Kettering General Hospital NHS Foundation Trust
Rothwell Road
Kettering
NN16 8UZ
UK
Telephone: +44 1536491708
E-mail: gail.thorburn@kgh.nhs.uk
Internet address(es)
URL: http://www.kgh.nhs.uk
VI.5) Date of dispatch of this notice
12/12/2018