Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Phoenix Community Housing
The Green Man, 355 Bromley Road
London
SE6 2RP
UK
Telephone: +44 8000285700
E-mail: james.peters@phoenixch.org.uk
NUTS: UKI44
Internet address(es)
Main address: www.phoenixch.org.uk/
Address of the buyer profile: https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA22607
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.mytenders
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.mytenders
I.4) Type of the contracting authority
Other: Social Housing Provider
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Maintenance and Inspection of Play Areas
II.1.2) Main CPV code
50870000
II.1.3) Type of contract
Services
II.1.4) Short description
Inspection and maintenance of play areas - 25 sites
II.1.5) Estimated total value
Value excluding VAT:
80 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
50870000
II.2.3) Place of performance
NUTS code:
UKI44
Main site or place of performance:
The Green Man, 355 Bromley Road, London, SE6 2RP, UNITED KINGDOM
II.2.4) Description of the procurement
1. The service provider will provide for 4 Operational inspections per year of all sites at three month intervals.
2. 25 sites to include Multi Use Games Areas (MUGA’s), Adult outdoor gyms and general play areas for children. All sites are within the Downham/Bellingham area of the London Borough of Lewisham.
3. One of the above inspections to be undertaken by a third party commissioned by the service provider.
II.2.5) Award criteria
Criteria below:
Quality criterion: Sustainability
/ Weighting: 10
Quality criterion: Health and Safety - method statements to be provided
/ Weighting: 15
Quality criterion: Social value - proposals to be submitted see schedule 5
/ Weighting: 10
Quality criterion: Management, Staffing and Other Resources
/ Weighting: 10
Quality criterion: Mandatory Policies - see schedule 3
/ Weighting: 15
Price
/ Weighting:
40
II.2.6) Estimated value
Value excluding VAT:
100 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
12 months
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
28/02/2019
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
31/05/2019
IV.2.7) Conditions for opening of tenders
Date:
04/03/2019
Local time: 12:00
Place:
The Green Man
Information about authorised persons and opening procedure:
Opened electronically by James Peters
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Please note the attached contract document, in particular schedule 1, the service specification.
Any communication on this tender should be through the mytenders portal and not directly to myself.
The charging schedule (2) should be completed and returned.
Your submission should include documents to reflect all the weightings listed in the award criteria, for example method statements to demonstrate how Health and Safety will be managed, a proposal on social value, a policy statement to cover the mandatory policy areas listed in schedule 3.
James Peters
(MT Ref:214268)
VI.4) Procedures for review
VI.4.1) Review body
Phoenix Community Housing
The Green Man, 355 Bromley Road
London
SE6 2RP
UK
Telephone: +44 8000285700
Internet address(es)
URL: www.phoenixch.org.uk/
VI.5) Date of dispatch of this notice
19/12/2018