Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Atrium Homes
Atrium House, 14 Central Avenue
Kilmarnock
KA1 4PS
UK
Contact person: Rae Wilson, Celia Taylor
Telephone: +44 1563528816
E-mail: info@atrium-homes.co.uk
NUTS: UKM93
Internet address(es)
Main address: http://www.atrium-homes.co.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA19462
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Homes fit for 21st century living standard
II.1.2) Main CPV code
45453100
II.1.3) Type of contract
Works
II.1.4) Short description
Atrium intends to enter into a 4-year Framework Agreement with a limited number of suitably qualified and experienced Contractors to provide refurbishment/upgrade works to approximately 780 properties in East Ayrshire and 1 in South Ayrshire, to meet the “Homes fit for 21st Century Living Standard”. Award of the contract is anticipated by April 2019.
II.1.5) Estimated total value
Value excluding VAT:
10 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
45453100
45421151
45330000
45331000
45310000
45421100
44115200
44112200
44111400
44111000
44620000
45333000
45232141
45311000
45331100
45442100
45442180
45324000
45410000
45420000
II.2.3) Place of performance
NUTS code:
UKM93
UKM94
Main site or place of performance:
East Ayrshire
II.2.4) Description of the procurement
Atrium intends to enter into a 4-year Framework Agreement with a limited number of suitably qualified and experienced Contractors to provide refurbishment/upgrade works to approximately 780 properties in East Ayrshire and 1 in South Ayrshire, to meet the “Homes fit for 21st Century Living Standard”
Refurbishment/Upgrade works will be made up, where required, in part or in full to the following:
— Energy Efficiency Upgrade Works
— Kitchen replacement works
— Bathroom replacement and upgrade works
— Internal wall and ceiling works
— Internal Woodwork and flooring works
— Electrical Safety Works
— Heating Alterations
— External door and window replacement/repair
— External Elevations Repairs
This is not divided into lots as a single contractor is required for each phase of the works.
Award of the contract is anticipated for April 2019.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 70 %
Price
/ Weighting:
30 %
II.2.6) Estimated value
Value excluding VAT:
10 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
The relevant selection criteria will be included in the ESPD Scotland module.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
The relevant selection criteria will be included in the ESPD Scotland module.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
The relevant selection criteria will be included in the ESPD Scotland module.
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
In addition to the requirement to satisfy the ESPD Selection Criteria, Key performance indicators will be agreed through the Quality Assessment. These will be used to measure how well contractors perform to ensure strategic and operational objectives are met. KPIs will include:
Partnership Approach- Tenant Liaison/Relationship management
Cost programming and control
Quality Control of Workmanship
Added Value
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 7
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 207-471599
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
25/01/2019
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
18/02/2019
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Please refer to the Contract Brief and ESPD attached to this notice.
It is anticipated that a minimum of 5 contractors will be selected onto the Framework. There will be no guarantee however, that all of the framework partners will be utilised in this project. These works will be phased over the term of the contract at an estimate rate of 100 properties per year with an initial phase of around 50 properties. Both elements (contract duration and numbers) will be subject to Atrium’s available resources.
Awards to the Framework will be based on the most economically advantageous tenders and contractors will be ranked with a direct award being made to the top ranked contractor. If the top ranked contractor cannot fulfil the requirements, the next placed contractor will be selected. Where further call-offs run simultaneously with live contracts, Atrium may open negotiations with the second placed, or any other of the Framework Contractors. Future phases of the works will be awarded through negotiation with the top ranked contractor. If Atrium consider negotiation is not achieving best value, a mini-tendering procedure will be carried out between the framework contractors on a quality and price basis with the contract being awarded to the most economically advantageous tender.
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the organisation's economic and social objectives. Community enhancement, targeted recruitment and training, promotion of subcontracting opportunities to SMEs and social enterprises, community consultation, community outreach and education opportunities. CB requirements may include but are not limited to Local employment/apprenticeships, participating in career events in local schools, participating in community improvements, sponsorship of local organisations. CB requirements will be included within the Tender document and Quality Assessment.
Bidders must list the subcontractors they intend to use, in so far as they are known.
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=563089.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the organisation's economic and social objectives. Community enhancement, targeted recruitment and training, promotion of subcontracting opportunities to SMEs and social enterprises, community consultation, community outreach and education opportunities.
(SC Ref:563089)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=563089
VI.4) Procedures for review
VI.4.1) Review body
Atrium Homes
Atrium House, 14 Central Avenue
Kilmarnock
KA1 4PS
UK
Telephone: +44 1563528816
E-mail: info@atrium-homes.co.uk
Internet address(es)
URL: http://www.atrium-homes.co.uk
VI.5) Date of dispatch of this notice
19/12/2018