Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Beaumont School
Oakwood Drive
St Albans
AL4 0XB
UK
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS: UKH23
Internet address(es)
Main address: http://www.beaumontschool.com
I.1) Name and addresses
Verulam School
Brampton Road
St Albans
AL1 4PR
UK
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS: UKH23
Internet address(es)
Main address: http://www.verulamschool.net
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.litmuspartnership.co.uk/project/beaumont_school_and_verulam_school
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Beaumont School and Verulam School — Tender for Catering Services
II.1.2) Main CPV code
55524000
II.1.3) Type of contract
Services
II.1.4) Short description
Beaumont School is an 11-18 mixed, community school with Academy status located on the east side of St Albans in Hertfordshire with specialisms in Languages, Mathematics and Computing. The school was rated Outstanding by Ofsted in March 2014.
The school currently employs 150 teaching and support staff and has 1 325 students on roll, which includes 371 students in the Sixth Form. As the school yearly intake increased to 7 Form Entry from September 2018, student numbers will continue to increase each year by approximately 30 students for the next few years.
Verulam School is an 11-18 boys’ only school which takes girls in the Sixth Form with Academy status. The school was rated Good by Ofsted in October 2018.
The school currently employs 125 teaching and support staff and has 1095 students on roll (expected to rise to 1142 next year), which includes 225 students in the Sixth Form (expected to rise to 252 next year).
II.1.5) Estimated total value
Value excluding VAT:
3 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Beaumont School
II.2.2) Additional CPV code(s)
55524000
II.2.3) Place of performance
NUTS code:
UKH23
Main site or place of performance:
Beaumont School, St Albans, Hertfordshire, United Kingdom.
II.2.4) Description of the procurement
The tender project is seeking to appoint a supplier/suppliers whose initiative and innovation will be welcomed for the provision of service with a focus on exciting new food concepts to satisfy a wide range of pupil tastes and dietary requirements. The clients will wish the successful suppliers to review the current range of services offered and make recommendations accordingly.
The existing kitchen and servery facilities at Verulam School need updating and the school has applied for CIF funding for this project. The outcome of the CIF bid will be known in April 2019. The successful catering contractor will be required to contribute to an investment in the new facilities.
The contracts being tendered is for 3 years in duration from 1.8.2019 to 31.7.2022; please note this will be on a 3 + 2 years basis. Verulam School is one of three schools within the AAT Trust where there may be the opportunity of all 3 schools in the Trust tendering their catering contracts together in 2021. This is a growing Trust where there are very likely to be further schools under the AAT by this time.
The contract will operate as a guaranteed performance contract, with the successful Suppliers offering the Clients a guaranteed return/cost per annum for the provision of catering services. There is also a requirement to offer a profit share agreement for any financial performance betterment to budget. Sovereignty of the cash tariff is to remain with the Clients for the duration of this contract.
The academic year is based on a calendar of 195 days. A number of days are to be used for staff professional development which means that the school will be open to receive students for a minimum of 189 days.
The contract offered covers the scope for the provision of all school catering services, which currently includes morning break, lunch, all hospitality and free issue requirements. Free School Meals will be charged at a margin based on consumption and hospitality will be charged at net food cost.
Whilst the clients prioritise value for money as a key objective of the competitive tender process, the governing body is not obliged to accept the lowest price.
The clients expect the successful Suppliers to enable the continued development of catering through the provision of an innovative, healthy food service, with fresh, seasonal, locally sourced ingredients being prepared on-site. The Clients expect the successful tenderers to evidence, through their bid, how they shall support and complement their values.
As a school who are continually seeking ways to improve and develop the ethos and environment for students and staff, to give them the facilities they deserve and need to meet the challenges of the 21st Century, consideration regarding inward capital investment as part of the Supplier’s tender submission would be required.
Beaumont School currently has four catering outlets, but given its increasing roll it is likely that there will be a need for further development of catering facilities.
At Verulam School there is currently one catering outlet plus vending in the 6th form. There is a requirement for an improved 6th form offer to include hot and cold food and drinks, where currently the offer for the 6th formers is vending only. The successful contractor will be expected to consider this requirement as part of their tender bid.
Please be advised that there are currently 10 staff employed to deliver the catering service at Beaumont School, where Chartwells are the incumbent contractor. There are currently 4 staff employed at Verulam School, where the service is run in house at present. There are no current catering staff in the LGPS at Beaumont School; however, there are 3 members of staff in the LGPS at Verulam School.
Further information is provided in the SQ Document.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/08/2019
End:
31/07/2024
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Verulam School
II.2.2) Additional CPV code(s)
55524000
II.2.3) Place of performance
NUTS code:
UKH23
Main site or place of performance:
Verulam School, St Albans, Hertfordshire, United Kingdom.
II.2.4) Description of the procurement
The tender project is seeking to appoint a supplier/suppliers whose initiative and innovation will be welcomed for the provision of service with a focus on exciting new food concepts to satisfy a wide range of pupil tastes and dietary requirements. The clients will wish the successful suppliers to review the current range of services offered and make recommendations accordingly.
The existing kitchen and servery facilities at Verulam School need updating and the school has applied for CIF funding for this project. The outcome of the CIF bid will be known in April 2019. The successful catering contractor will be required to contribute to an investment in the new facilities.
The contracts being tendered is for three years in duration from 1.8.2019 to 31.7.2022; please note this will be on a 3 + 2 years basis. Verulam School is one of three schools within the AAT Trust where there may be the opportunity of all 3 schools in the Trust tendering their catering contracts together in 2021. This is a growing Trust where there are very likely to be further schools under the AAT by this time.
The contract will operate as a guaranteed performance contract, with the successful Suppliers offering the clients a guaranteed return/cost per annum for the provision of catering services. There is also a requirement to offer a profit share agreement for any financial performance betterment to budget. Sovereignty of the cash tariff is to remain with the Clients for the duration of this contract.
The academic year is based on a calendar of 195 days. A number of days are to be used for staff professional development which means that the school will be open to receive students for a minimum of 189 days.
The contract offered covers the scope for the provision of all school catering services, which currently includes morning break, lunch, all hospitality and free issue requirements. Free School Meals will be charged at a margin based on consumption and hospitality will be charged at net food cost.
Whilst the clients prioritise value for money as a key objective of the competitive tender process, the governing body is not obliged to accept the lowest price.
The clients expect the successful suppliers to enable the continued development of catering through the provision of an innovative, healthy food service, with fresh, seasonal, locally sourced ingredients being prepared on-site.
The clients expect the successful tenderers to evidence, through their bid, how they shall support and complement their values.
As a school who are continually seeking ways to improve and develop the ethos and environment for students and staff, to give them the facilities they deserve and need to meet the challenges of the 21st Century, consideration regarding inward capital investment as part of the Supplier’s tender submission would be required.
Beaumont School currently has four catering outlets, but given its increasing roll it is likely that there will be a need for further development of catering facilities.
At Verulam School there is currently 1 catering outlet plus vending in the 6th form. There is a requirement for an improved 6th form offer to include hot and cold food and drinks, where currently the offer for the 6th formers is vending only. The successful contractor will be expected to consider this requirement as part of their tender bid.
Please be advised that there are currently 10 staff employed to deliver the catering service at Beaumont School, where Chartwells are the incumbent contractor. There are currently 4 staff employed at Verulam School, where the service is run in house at present. There are no current catering staff in the LGPS at Beaumont School; however, there are 3 members of staff in the LGPS at Verulam School.
Further information is provided in the SQ Document.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/08/2019
End:
31/07/2024
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
25/01/2019
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
22/03/2019
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract/notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.
The selection questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/beaumont_school_and_verulam_school
The closing date for receipt of the Selection Questionnaire is 25.1.2019 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.
Documents in respect of economic/financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.
It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The Contracting Authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time.
The Contracting Authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The Contracting Authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the Contracting Authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
VI.4) Procedures for review
VI.4.1) Review body
Beaumont School and Verulam School
St Albans
UK
VI.5) Date of dispatch of this notice
20/12/2018