Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Cloch Housing Association Limited
19 Bogle Street
Greenock
PA15 1ER
UK
Contact person: Andy Thomson
Telephone: +44 1475783637
E-mail: a.thomson@clochhousing.org.uk
NUTS: UKM83
Internet address(es)
Main address: http://www.clochhousing.org.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10563
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractscotland.gov.uk
I.4) Type of the contracting authority
Other: Registered Social Landlord
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Common Close Cleaning Contract 2019-2022
II.1.2) Main CPV code
90910000
II.1.3) Type of contract
Services
II.1.4) Short description
The Contract applies to tenement stairs, common close and deck access cleaning to closes belonging to Cloch Housing Association within Greenock and Port Glasgow, Inverclyde. (See tender Document 1). The Contract term will be for an initial 3-year period which an option of a further 2 years' extension. The decision to award the contract extension will be at the discretion of the Association and will be on the basis of 1-year increments. Bidders should note that the list of properties and scope of works required to be carried out may increase or decrease during the contract period. Bidders are also advised that Cloch Housing Association may extend the Contract to additional locations throughout Inverclyde to take account of any changes to requirements or new stock acquired during the Contract.
II.1.5) Estimated total value
Value excluding VAT:
210 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKM83
Main site or place of performance:
Greenock and Port Glasgow, Inverclyde
II.2.4) Description of the procurement
The Contract applies to tenement stairs, common close and deck access cleaning to closes belonging to Cloch Housing Association within Greenock and Port Glasgow, Inverclyde. (See tender Document 1). The Contract term will be for an initial 3-year period which an option of a further 2 years' extension. The decision to award the contract extension will be at the discretion of the Association and will be on the basis of 1-year increments. Bidders should note that the list of properties and scope of works required to be carried out may increase or decrease during the contract period. Bidders are also advised that Cloch Housing Association may extend the Contract to additional locations throughout Inverclyde to take account of any changes to requirements or new stock acquired during the Contract.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.6) Estimated value
Value excluding VAT:
210 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
May take up option of an extension up to 2 years in 1 year increments at an estimated value of 70 000 GBP (excluding VAT) per annum
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Please refer to these statements when completing Section 4A of the ESPD Scotland.
4A.1 - If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established.
4A.2 - Where it is required, within a bidder’s country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service. Bidders must confirm if they hold the particular authorisation or memberships.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Please refer to these statements when completing Section 4B of the ESPD (Scotland).
Question 4B.1.1 - Bidders will be required to have a minimum 'general' yearly turnover of 140 000 GBP for the last 2 years. Question 4B.1.2 - Bidders will be required to have an average yearly turnover of a minimum of 140 000 GBP for the last 2 years. Question 4B.3 - Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading.
4B.5.1 and 4B.5.2 - It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurances indicated below:
Employer's (Compulsory) Liability Insurance - 5 000 000 GBP
Public Liability Insurance - 5 000 000 GBP
III.1.3) Technical and professional ability
List and brief description of selection criteria:
4C.8.1 - Bidders will be required to confirm their average annual manpower for the last 3 years.
4C.8.2 - Bidders will be required to confirm their and the number of managerial staff for the last 3 years.
4C.9 - Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver the types of requirements detailed in II.2.4 in the OJEU Contract Notice or the relevant section of the Site Notice.
4C.10 - Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.
Minimum level(s) of standards required:
ESPD, Part C Technical and Professional Ability - Bidders responses to Part C of the ESPD will be limited to a maximum of fifteen A4 single sided pages, excluding any certification that a Bidder submits in support of their response, which must be completed in English using Arial 11 font
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Please refer to the information contained within Tender Documents 2, 4 and A.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
21/01/2019
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
21/01/2019
Local time: 12:00
Place:
Cloch Housing Association, 19 Bogle Street, Greenock, PA15 1ER, UNITED KINGDOM
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Cloch Housing Association may tender the service again in 2022 (or 2023-2024 in the event that the optional extension(s) are applied).
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Bidders are required to complete the ESPD (Scotland) Version 1.12 attached to the Contract Notice and provide a completed copy of the ESPD (Scotland) Version 1.12 with their tender submission. Part IV Section C 'Technical and Professional Ability' will be scored on a pass or fail basis using the following scoring methodology;
0 - Unacceptable - Nil or inadequate response. Fails to demonstrate an ability to meet the requirement. A Tenderer which scores ‘0 – Unacceptable’ against any question may be disqualified.
1 - Poor - Response is partially relevant and poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled.
2 - Acceptable - Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas.
3 - Good - Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled.
4 – Very Good - Response is largely relevant and very good. The response demonstrates a very good understanding of the requirements and provides adequate details on how the requirements will be fulfilled.
5 - Excellent - Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full.
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=568558.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:568558)
VI.4) Procedures for review
VI.4.1) Review body
Cloch Housing Association Limited
19 Bogle Street
Greenock
PA15 1ER
UK
Telephone: +44 1475783637
Internet address(es)
URL: http://www.clochhousing.org.uk
VI.5) Date of dispatch of this notice
21/12/2018