Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Colchester Borough Council
Rowan House, 33 Sheepen Road
Colchester
CO3 3WG
UK
Contact person: Matt Howe
Telephone: +44 7812994589
E-mail: procurement@colchester.gov.uk
NUTS: UKH3
Internet address(es)
Main address: www.colchester.gov.uk
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.delta-esourcing.com/tenders/UK-UK-Colchester:-Building-cleaning-services./G9VGD65H84
Additional information can be obtained from another address:
Colchester Borough Council
Rowan House, 33 Sheepen Road
Colchester
CO3 3WG
UK
E-mail: procurement@colchester.gov.uk
NUTS: UKH3
Internet address(es)
Main address: www.colchester.gov.uk
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Corporate Office Building Cleaning and Sheltered Housing Building Cleaning for Colchester Borough Homes and Braintree District Council
Reference number: 0163 - CBC
II.1.2) Main CPV code
90911200
II.1.3) Type of contract
Services
II.1.4) Short description
Colchester Borough Homes (CBH) is an Arm’s Length Management Organisation, created in 2003 to manage homes for Colchester Borough Council. The company manages 6 300 homes, 23 sheltered housing schemes and 950 leasehold properties. CBH will be the authorising and managing authority for this contract.
The contract will be split into two Lots:
Lot 1 - 22 Sheltered Housing Schemes managed by Colchester Borough Homes and 14 Office and Corporate sites owned by Colchester Borough Council and Colchester Borough Homes. Full details will be provided within the specification which will be issued with the Tender.
Lot 2 – Braintree District Councils Corporate Office Buildings. Full details will be provided in the specification within the Tender Documents.
Tenders should also note that TUPE and Pension provision will apply.
II.1.5) Estimated total value
Value excluding VAT:
3 800 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Tenderers may Bid for either Lot 1 or Lot 2 or both Lots.
II.2) Description
Lot No: 1
II.2.1) Title
Building Cleaning Services on behalf of Colchester Borough Council & Colchester Borough Homes
II.2.2) Additional CPV code(s)
90919200
II.2.3) Place of performance
NUTS code:
UKH3
Main site or place of performance:
Essex
II.2.4) Description of the procurement
Colchester Borough Homes (CBH) is an Arm’s Length Management Organisation, created in 2003 to manage homes for Colchester Borough Council. The company manages 6 300 homes, 23 sheltered housing schemes and 950 leasehold properties. CBH will be the authorising and managing authority for this contract.
Cleaning services will be required at 22 Sheltered Housing Schemes managed by Colchester Borough Homes and 14 Office and Corporate sites owned by Colchester Borough Council and Colchester Borough Homes. Full details will be provided within the specification which will be issued with the Tender.
Tenders should also note that TUPE and Pension provision will apply.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
3 400 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 71
This contract is subject to renewal: Yes
Description of renewals:
A review will be undertaken in 2022 to either extend or retender the services.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/G9VGD65H84. This contract will be for 3 years and 11 months, with the option to extend for 2 x 1 year.
Lot No: 2
II.2.1) Title
Braintree District Councils Corporate Office Buildings
II.2.2) Additional CPV code(s)
90919200
II.2.3) Place of performance
NUTS code:
UKH3
Main site or place of performance:
Essex
II.2.4) Description of the procurement
Braintree District Councils Corporate Office Buildings. Full details will be provided in the specification within the Tender Documents
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
260 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 71
This contract is subject to renewal: Yes
Description of renewals:
A review will be undertaken in 2022 to either extend or retender the services. This contract will be for 3 years and 11 months, with the option to extend for 2 x 1 year.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
21/01/2019
Local time: 17:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
24/01/2019
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
2022
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. Supplier Questionnaires must be submitted by 12:00 (noon) Monday 21.1.2019. Following evaluation the tender will be issued to a maximum of 6 contractors, with a return date of 12:00 (noon) on Monday 18.2.2019.
A site visit will be held on Wednesday 30.1.2019 for the short listed tenderers. Full details of this will be issued with the final tender document, which will include the applicable TUPE information.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Colchester:-Building-cleaning-services./G9VGD65H84
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/G9VGD65H84
GO Reference: GO-20181221-PRO-13769572
VI.4) Procedures for review
VI.4.1) Review body
The Royal Courts of Justice
London
WC2A 2LL
UK
Telephone: +44 2079476000
VI.5) Date of dispatch of this notice
21/12/2018