Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Foreign & Commonwealth Office
King Charles Street
London
SW1A 2AH
UK
Telephone: +44 2070080729
E-mail: karen.dobson@fco.gov.uk
NUTS: UK
Internet address(es)
Main address: www.gov.uk/fco
Address of the buyer profile: https://fco.bravosolution.co.uk
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://fco.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://fco.bravosolution.co.uk
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
National or federal agency/office
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Prosperity Fund: Indonesia Renewable Energy Programme
II.1.2) Main CPV code
79400000
II.1.3) Type of contract
Services
II.1.4) Short description
The Foreign and Commonwealth Office is now procuring a service provider for the UK Prosperity Fund Indonesia Renewable Energy Programme.
II.1.5) Estimated total value
Value excluding VAT:
13 500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
32523000
32571000
65000000
66000000
66100000
66110000
66152000
71241000
71356000
71356200
71356300
72224000
75211200
76100000
79421000
II.2.3) Place of performance
NUTS code:
00
Main site or place of performance:
Jakarta, Indonesia
II.2.4) Description of the procurement
The cross-government Prosperity Fund was created in 2015 to promote sustainable economic growth by supporting necessary reforms in recipient countries in line with OECD (Organisation for Economic Co-operation and Development) Official Development Assistance rules. As well as providing development assistance to contribute to a reduction in poverty in recipient countries, these reforms are expected to create opportunities for international businesses, including UK companies.
The programme seeks to address a major constraint to Indonesia’s development: affordable, continuous and stable energy access, particularly in remote island communities in eastern Indonesia.
The programme will seek to achieve outcomes in four inter-related pillars to bring about accelerated development of the renewable energy sector in Indonesia. The programme will also specifically target lower socio-economic groups and women. A core focus of the programme is uses of power, not simply power generation itself, to help reduce poverty, support economic development and increase social inclusion, including gender equality.
The Authority has concluded that this programme includes design and innovative solutions that cannot be met without adaptation of available solutions and that prior negotiation is needed due to the nature and complexity of the requirement. This is because a technical specification cannot be established with sufficient precision and whilst the minimum requirements can be specified, negotiations with bidders are needed to improve initial tenders. On this basis, the Authority is conducting the procurement using the Competitive Procedure with Negotiation (CPN) under Regulation 29 of The Public Contracts Regulations 2015.
The Authority may wish to enter into negotiation with tenderers regarding matters such as delivery (mechanism and process), funding arrangements and programmes. However, Foreign and Commonwealth Office expressly reserves the right to award contracts on the basis of the initial tenders without negotiation.
The Authority intends to conduct this procurement using the Competitive Procedure with Negotiation. While the Authority reserves the right to award a contract without negotiation (i.e. on the basis of initial tenders), the Authority anticipates that some negotiation is likely to be required in order to improve tenders. The Authority reserves the right to conduct the procurement in successive stages (i.e. by applying the stated evaluation criteria to ‘down-select’ the number of bidders to be invited to submit a final tender). In recognition of the time and resource commitment which may be necessary to conduct the process (from bidders and the Authority’s resources), the Authority will seek to conduct the process using the minimum amount of negotiation and number of amended tenders as possible.
This description of the procurement is non-exhaustive and details about the project and the Authority's requirements are provided in the accompanying draft Statement of Requirements document. This document is provided for information purposes only at this stage, primarily to help potential bidders reach a view on whether the opportunity is attractive to them and that they are capable of supplying the requirements, and is subject to change.
See Full Tender Documentation for further information
II.2.5) Award criteria
Criteria below:
Quality criterion: Methodology Weighting
/ Weighting: 35
Quality criterion: Performance Management
/ Weighting: 10
Quality criterion: Resources Weighting
/ Weighting: 30
Price
/ Weighting:
25
II.2.6) Estimated value
Value excluding VAT:
13 500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 7
Objective criteria for choosing the limited number of candidates:
As stated within the procurement documents.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
See V1.3 Additional information
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive procedure with negotiation
IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
04/02/2019
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
11/02/2019
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Estimated Contract Value
For the purposes of this Notice the maximum total contract value over the contract term is up to 13 500 000,00 GBP.
The Authority reserves the right at any time to:
i) Reject any or all responses and to cancel or withdraw this procurement at any stage;
ii) Award a contract without prior notice;
iii) Change the basis, the procedures and the time-scales set out or referred to within the procurement documents;
iv) Require a bidder to clarify any submissions in writing and/or provide additional information (failure to respond adequately may result in disqualification);
v) Terminate the procurement process; and/or
vi) Amend the terms and conditions of the selection and evaluation process.
Under no circumstances will the Authority or any of its advisors be liable for any costs or expenses incurred by bidders and/or their advisors arising directly or indirectly from this procurement or termination thereof, including, without limitation, any changes or adjustments made to the procurement documentation, or the exclusion/disqualification of a bidder.
Any discussions and correspondence will be deemed strictly subject to contract until a formal contract is entered into. The formal contract shall not be binding until it has been signed and dated by the duly authorised representatives of both parties.
To access the project please register on the FCO's E-Procurement portal, Jaggaer (formerly BravoSolution) (fco.bravosolution.co.uk). Registration takes approx. 5 minutes and is free of charge.
References
Project:
PQQ:
VI.4) Procedures for review
VI.4.1) Review body
High Court of England & Wales
Royal Courts of Justice, Strand
London
WC2A 2LL
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Any appeals should be promptly brought to the attention of Tracey Williamson (Director, FCO Commercial) of the Contracting Authority at the address set out in this notice, and will be dealt with in accordance with the Public Contracts Regulations 2015, being the legislation under which this procurement was originally commenced and conducted. Any appeals must be brought within the time-scales specified by applicable law, including, without limitation, the Public Contracts Regulations 2015. In accordance with such Regulations, the Contracting Authority will incorporate a minimum 10 calendar day standstill period.
VI.5) Date of dispatch of this notice
21/12/2018