II.2.2) Additional CPV code(s)
72260000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
The company is headquartered at the Maritime Centre, Port of Liverpool, Liverpool L21 1LA. It has sites across the UK, Ireland and the Netherlands that are affected by this procurement.
II.2.4) Description of the procurement
The generic bidder log-in to download the tender documentation (portal.peelports.co.uk) is:
Username: Tenderers
Password: Tenderers!
For access to the submission portal "Smartsource", suppliers should request access by emailing: peelportstender@lumeniaconsulting.com with their name and bid email address.
This opportunity is for procurement of a new ERP system to replace legacy systems currently in use by Peel Ports, to help modernise its business systems landscape and support the streamlining and transformation of business processes in the organisation. Scope is focused on supporting Peel Ports’ ports and marine operations in the UK, Ireland and Netherlands.
Project scope is focused on supporting Peel Ports’ ports and marine operations in the UK, Ireland and Netherlands. Functional scope includes the following areas:
— core financials:
— treasury management;
— budgeting and forecasting;
— customer pricing and contract management;
— integration of service management and billing;
— sales invoicing and credit control;
— purchasing;
— expense management;
— project management (including capex approval);
— enterprise asset management (EAM);
— inventory management and stock requisitioning;
— estate management (i.e. property and lease management for real estate);
— HR;
— payroll processing;
— document management;
— data warehousing, reporting and business intelligence (BI).
The contract value will vary dependent on the results of the competitive dialogue process (e.g. finalising scope, hosting method etc.) but is estimated for the initial term as follows: between 8 000 000 GBP and 10 500 000 GBP spend over 10 years, including services and upfront and ongoing software costs (maintenance or subscription).
For further information please refer to the tender documentation, available at the address shown in this notice.
II.2.5) Award criteria
Quality criterion: Solution Fit
/ Weighting: 40 %
Quality criterion: Suitability of the Partner
/ Weighting: 15 %
Quality criterion: Suitability of Software Author
/ Weighting: 5 %
Quality criterion: Bid Integrity
/ Weighting: 5 %
Quality criterion: Elegance of Proposed Solution
/ Weighting: 5 %
Quality criterion: Contractual Evaluation
/ Weighting: 10 %
Price
/ Weighting:
20 %
II.2.11) Information about options
Options:
Yes
Description of options:
The Competitive Dialogue procedure will engage with participants to inform the technical specifications and implementation approach, and potentially to refine scope for the end solution. This includes:
— refinements of the functional scope and feasibility of delivering this within a single system;
— the technical complexity of integrating with various other Peel Ports systems;
— the most practical and cost-effective phasing options; and
— the most suitable hosting option (e.g. SaaS, hosted, on premises, etc.) to optimally balance Peel Port’s technical preferences, business risk and cost-of-ownership.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The generic bidder log-in to download the tender documentation (portal.peelports.co.uk) is:
Username: Tenderers
Password: Tenderers!
For access to the submission portal "Smartsource", suppliers should request access by emailing: peelportstender@lumeniaconsulting.com with their name and bid email address.