Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Northern Ireland Prison Service
c/o CPD Supplies and Services Division, 303 Airport Road West
Belfast
BT3 9ED
UK
E-mail: justice.cpd@finance-ni.gov.uk
NUTS: UK
Internet address(es)
Main address: https://www.justice-ni.gov.uk/topics/prisons
Address of the buyer profile: https://www.finance-ni.gov.uk/topics/procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etendersni.gov.uk/epps
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etendersni.gov.uk/epps
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
DOJ NIPS Supply and Delivery of Janitorial Supplies 2019
Reference number: ID2583167
II.1.2) Main CPV code
39224000
II.1.3) Type of contract
Supplies
II.1.4) Short description
DOJ NIPS supply and delivery of janitorial supplies 2019.
II.1.5) Estimated total value
Value excluding VAT:
2 900 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for maximum 4 lots
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1: Waste Bins, Laundry and Shower Accessories
II.2.2) Additional CPV code(s)
39224100
39224200
39224300
39224310
39224320
39224330
39224340
39224350
39225000
39525600
39525800
39525810
39800000
39810000
39811000
39811100
39811110
39811200
39811300
39812000
39812100
39830000
39831200
39831210
39831300
39831600
39831700
39832000
39832100
39833000
19640000
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
DOJ NIPS Supply and delivery of janitorial supplies 2019.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
2 900 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Lot 2: Bin Liners, Plastic and Paper Bags
II.2.2) Additional CPV code(s)
39224100
39224200
39224300
39224310
39224320
39224330
39224340
39224350
39225000
39525600
39525800
39525810
39800000
39810000
39811000
39811100
39811110
39811200
39811300
39812000
39812100
39830000
39831200
39831210
39831300
39831600
39831700
39832000
39832100
39833000
19640000
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
DOJ NIPS supply and delivery of janitorial supplies 2019.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
2 900 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Lot 3: Brushes, Mops, Buckets and Accessories
II.2.2) Additional CPV code(s)
39224100
39224200
39224300
39224310
39224320
39224330
39224340
39224350
39225000
39525600
39525800
39525810
39800000
39810000
39811000
39811100
39811110
39811200
39811300
39812000
39812100
39830000
39831200
39831210
39831300
39831600
39831700
39832000
39832100
39833000
19640000
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
DOJ NIPS supply and delivery of janitorial supplies 2019.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
2 900 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Lot 4: Cleaning Products and Accessories
II.2.2) Additional CPV code(s)
39224100
39224200
39224300
39224310
39224320
39224330
39224340
39224350
39225000
39525600
39525800
39525810
39800000
39810000
39811000
39811100
39811110
39811200
39811300
39812000
39812100
39830000
39831200
39831210
39831300
39831600
39831700
39832000
39832100
39833000
19640000
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
DOJ NIPS supply and delivery of janitorial supplies 2019.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
2 900 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
21/01/2020
Local time: 15:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
20/04/2020
IV.2.7) Conditions for opening of tenders
Date:
21/01/2020
Local time: 15:30
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Since this is a demand-led requirement, neither CPD nor NIPS/Department of Justice (DoJ) including its executive agencies, Non-departmental public bodies and arm’s length bodies can provide any guarantee as to the level of business under this contract. Contract monitoring: the successful contractor's performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a notice of written warning and notice of unsatisfactory performance and this contract may be terminated. The issue of a notice of written warning and notice of unsatisfactory performance will result in the contractor being excluded from all procurement competitions being undertaken by centres of procurement expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of up to 12 months from the date of issue of the notice. The authority expressly reserves the rights:
(i) not to award any contract as a result of the procurement process commenced by publication of this notice;
(ii) to make whatever changes it may see fit to the content and structure of the tendering competition;
(iii) to award (a) contract(s) in respect of any part(s) of the services covered by this notice; and
(iv) to award contract(s) in stages. And under no circumstances will the authority be liable for any costs incurred by candidates.
VI.4) Procedures for review
VI.4.1) Review body
The UK does not have any such bodies with responsibility for appeal/mediation procedures
The UK does not have any such bodies with responsibility for appeal/mediation procedures
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
CPD will comply with the Public Contracts Regulations 2015 and, where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of the contract. is communicated to tenderers. That notification will provide full information on the award decision. This provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
VI.5) Date of dispatch of this notice
27/11/2019